Assistant Director of Facilities and Events

United States

Job Description

All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

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Assistant Director of Facilities and Events

United States

Job Description

All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.

Apply Now

About Rice:

Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. 

Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice’s culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name — RICE — Responsibility, Integrity, Community and Excellence.

Position Summary:

In accordance with all NCAA, conference, and university policies, the position of Assistant Director of Facilities and Events will report to the Director of Facilities and Events. This position will assist with the management of daily operations of assigned athletic department facilities and coordination of Rice University athletic events and internal/external events as needed. 

Workplace Requirements: 

On campus position: This position is exclusively on-site, necessitating all duties to be performed in-person at [insert location and schedule]. Per Rice policy 440, work arrangements may be subject to change.

This role is classified as an essential position, requiring on-site presence to effectively carry out its vital functions.

Hiring Range:  $45,000/year.

Minimum Requirements: 

• Bachelor's Degree
• 1+ year related experience in college or professional athletics

Skills

• Ability to manage complex timelines and multiple projects
• Ability to work both independently and as part of a team
• Advanced communication and customer service skills
• Must be well organized and detail oriented
• Ability to cultivate partnerships
• Demonstrated high level of confidence in making decisions, good judgment, and innovative and creative problem-solving skills
• Advanced knowledge of Microsoft Office suite and other online document

Preferences:

• Bachelor's degree with a concentration/major in sports management or sports administration
• Excellent organizational, interpersonal, oral, and written communication skills
• Knowledge of NCAA Division I intercollegiate athletics rules/regulations

Essential Functions:

• Meets with stakeholders to plan scope and format of events, establishes and monitors budgets, and reviews administrative procedures and event progress
• Serves as project leader on events, coordinating teams that plan, implement, and manage all aspects of events
• Takes responsibility for budget planning and management, venue management, and equipment and facilities management
• Builds and maintains relationships with internal and external partners
• Negotiates vendor contracts to minimize liability and risks
• Researches and provides recommendations for potential event locations, and evaluate alternatives
• Procures and coordinates vendor services
• Performs all other duties as assigned

Additional Functions

• Coordinates daily operations including maintenance, staffing, scheduling, and event setup/teardown of assigned athletic department facilities by completing walkthroughs and identifying needs, communicating with coaches, colleagues and student-athletes, and preparing for athletic and special events.
• Serves as the event manager for assigned sports. Event manager is responsible for in-event management for coaches, student-athletes and fans, and ensures venue is prepared for practices and competitions.
• Assists with preparation and game-day duties for football.
• Establishes staffing plans for athletic events to stay within assigned budget.
• Provides management for assigned outside event rentals.
• Works with Facilities, Engineering and Planning, Custodial, and Grounds through submitted service requests, to see that all components of assigned buildings are being maintained and improved as needed.
• Corresponds with campus partners including, but not limited to: Parking, Custodial, FE&P, RUPD, and REMS to ensure all staffing needs are met for events.
• Interview, hire, train, and mentor interns and student-workers.

Rice University HR | Benefits: https://knowledgecafe.rice.edu/benefits-overview

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels.  It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.

Apply Now

Job Info

• Job Identification 4231
  
• Job Category Staff - University Operations and Administration
  
• Posting Date 11/01/2024, 06:53 PM
  
• Apply Before 11/09/2024, 05:59 AM
  
• Degree Level Bachelor's Degree
  
• Job Schedule Full time
  

• Locations Tudor Fieldhouse 6100 Main Street, Houston, TX, 77005, US

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