Assistant Director of Student-Athlete Services

Conducted under the auspices of the Dominican Friars, Providence College is a Catholic, Dominican, liberal arts institution of higher education and a community committed to academic excellence in pursuit of the truth, growth in virtue, and service of God and neighbor. We seek candidates who can affirm and contribute to our mission.

Providence College is also an equal opportunity employer and is committed to fostering a Beloved Community— an environment that reflects the rich diversity of the human family and is marked by justice, charity and the promotion of the common good and flourishing of all. We invite applications from qualified individuals who possess the experience, knowledge and commitment to develop the diverse learning environment envisioned as part of the Beloved Community. Women and minority candidates are strongly encouraged to apply. The College’s Non-Discrimination policy can be found here (Download PDF reader).

Overview

Oversee the academic progress from matriculation to graduation of varsity student-athletes, including those from high-profile sports. Facilitate the overall adjustment and development of student-athletes through mentoring and academic skills training.

Duties and Responsibilities

1. Provide direct mentoring and support to student-athletes by conducting team academic meetings and regular, one-on-one meetings throughout the semester. Refer student-athletes to appropriate services and service providers (e.g. tutoring, Personal Counseling, Chirico Career Center, etc.), as necessary and appropriate. Coordinate the preparation and delivery of travel notification letters for assigned athletic teams. Coordinate pre-registration support for assigned teams. Work with campus partners (e.g. the Office of the Registrar, advisors in the Student Success Center, coaches, and Athletic administrators) to minimize student-athlete scheduling conflicts. When necessary, travel with assigned athletic teams to provide academic support. (50%)
2. Communicate regularly with student-athletes, faculty, coaches, and administrators regarding the academic progress of designated student-athletes and athletic teams. Follow up with student-athletes, faculty, and coaches in response to grades, academic referrals, and academic performance issues. Provide grade reports and academic performance summaries to coaches, as necessary. Maintain accurate and detailed case notes. (20%)
3. Organize the process of collecting/evaluating data that are used to determine appropriate tiers (or levels) of support for incoming student-athletes. Manage the process of distributing and recording data from all academic progress reports, initiate follow-up communication efforts with faculty, as necessary and appropriate. Organize the process of certifying student-athletes’ ongoing eligibility for competition. Liaison with Teamworks Academics to facilitate technology updates and ensure successful integration of new modules and features. Liaison with Information Technology to address any student-athlete reporting issues and/or to propose enhancements. (20%)
4. Assist in recruiting academically qualified student-athletes to the College per coaches’ requests (i.e. conduct SSC visits/meetings with prospective student-athletes, parents, and/or guardians). Serve on and chair departmental committees and working groups, as designated by the AVP/Dean of Student Academic Success. Maintain records in compliance with college, conference, and NCAA rules and regulations. Assist in compiling and preparing annual reports for Student-Athlete Services. Support ongoing efforts to enhance assessment of all student-athlete services and programs. Participate in regular all-staff meetings and professional development activities. Update and maintain the Student-Athlete Services website. (10%)

MARGINAL DUTIES:

Conducted under the auspices of the Dominican Friars, Providence College is a Catholic, Dominican, liberal arts institution of higher education and a community committed to academic excellence in pursuit of the truth, growth in virtue, and service of God and neighbor. We seek candidates who can affirm and contribute to our mission.

Providence College is also an equal opportunity employer and is committed to fostering a Beloved Community— an environment that reflects the rich diversity of the human family and is marked by justice, charity and the promotion of the common good and flourishing of all. We invite applications from qualified individuals who possess the experience, knowledge and commitment to develop the diverse learning environment envisioned as part of the Beloved Community. Women and minority candidates are strongly encouraged to apply. The College’s Non-Discrimination policy can be found here (Download PDF reader).

Overview

Oversee the academic progress from matriculation to graduation of varsity student-athletes, including those from high-profile sports. Facilitate the overall adjustment and development of student-athletes through mentoring and academic skills training.

Duties and Responsibilities

1. Provide direct mentoring and support to student-athletes by conducting team academic meetings and regular, one-on-one meetings throughout the semester. Refer student-athletes to appropriate services and service providers (e.g. tutoring, Personal Counseling, Chirico Career Center, etc.), as necessary and appropriate. Coordinate the preparation and delivery of travel notification letters for assigned athletic teams. Coordinate pre-registration support for assigned teams. Work with campus partners (e.g. the Office of the Registrar, advisors in the Student Success Center, coaches, and Athletic administrators) to minimize student-athlete scheduling conflicts. When necessary, travel with assigned athletic teams to provide academic support. (50%)
2. Communicate regularly with student-athletes, faculty, coaches, and administrators regarding the academic progress of designated student-athletes and athletic teams. Follow up with student-athletes, faculty, and coaches in response to grades, academic referrals, and academic performance issues. Provide grade reports and academic performance summaries to coaches, as necessary. Maintain accurate and detailed case notes. (20%)
3. Organize the process of collecting/evaluating data that are used to determine appropriate tiers (or levels) of support for incoming student-athletes. Manage the process of distributing and recording data from all academic progress reports, initiate follow-up communication efforts with faculty, as necessary and appropriate. Organize the process of certifying student-athletes’ ongoing eligibility for competition. Liaison with Teamworks Academics to facilitate technology updates and ensure successful integration of new modules and features. Liaison with Information Technology to address any student-athlete reporting issues and/or to propose enhancements. (20%)
4. Assist in recruiting academically qualified student-athletes to the College per coaches’ requests (i.e. conduct SSC visits/meetings with prospective student-athletes, parents, and/or guardians). Serve on and chair departmental committees and working groups, as designated by the AVP/Dean of Student Academic Success. Maintain records in compliance with college, conference, and NCAA rules and regulations. Assist in compiling and preparing annual reports for Student-Athlete Services. Support ongoing efforts to enhance assessment of all student-athlete services and programs. Participate in regular all-staff meetings and professional development activities. Update and maintain the Student-Athlete Services website. (10%)

MARGINAL DUTIES:

1. Perform all other duties as may be required.

Education and Experience

• Master’s degree in education, counseling, college student personnel, or a related field from an accredited institution.
• Minimum of three years’ experience in the post-secondary environment, working directly with student-athletes, or equivalent combination of education and experience.
• Strong oral and written communication skills.
• Strong interpersonal, organizational, counseling, and listening skills to build positive relationships.
• Knowledge of learning strategies and study skills, especially as they relate to student-athlete/college-student development.
• Technical skills, especially the ability to use computer software (e.g., campus administrative systems, work processing, spreadsheets, databases, web-based technologies, etc.) to enhance effectiveness.
• Experience working with high-profile men’s and women’s athletic programs.
• Knowledge of NCAA rules/regulations as they relate to academic progress and eligibility.
• Some evening and weekend work required.
• Must ensure that all services for student-athletes are provided in accordance with applicable NCAA/Conference rules.

Supplemental Information

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting in a normal seated position for extended periods of time
• Reaching by extending hand(s) or arm(s) in any direction
• Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard
• Communication skills using the spoken word
• Ability to see within normal parameters
• Ability to hear within normal range
• Ability to move about

DISCLAIMER: This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of the incumbent. Incumbent may be asked to perform other duties as required.

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