Assistant Director-Recruiting

EXPIRED

Position Details

Position Information

Department

Intercolleg Athletics (YIA)

Position Details

Position Information

Department

Intercolleg Athletics (YIA)

Position Title

Specialist 2-Recruiting

Job Title

Assistant Director-Recruiting

Appointment Type

Professional Faculty

Job Location

Corvallis

Benefits Eligible

Full-Time, benefits eligible

Job Summary

The Athletics Department is seeking an Assistant Director: Recruiting. This is a full-time (1.00 FTE), 12-month, professional faculty position.The mission of the OSU Department of Athletics is to Go Build Excellent, Authentic, Visionary Student-Athletes (GO B.E.A.V.S.). Reporting to the Director of Recruiting Operations, the Assistant Director for Recruiting assists with managerial and professional support to the OSU Football Program. The Assistant Director is responsible for assisting in recruiting operations, including on-campus and off-campus scheduling, official visits, and updating the coaching staff about recruits. In addition, this position will assist with special projects, maintains an overall events calendar for all coaches to coordinate recruiting schedules, camp schedules, and speaking engagements. The position also supplies administrative support for the Football Operations staff and coaches.Screening the public interest and energy is essential to the position. There are a wide variety of administrative and analytical assignments which require independent judgments with respect to University and NCAA guidelines. This position will assist with the coordination and liaison with academic community, the general public, and other staff members in the Athletic department.

Why OSU?

Working for Oregon State University is so much more than a job!Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.FACTS:• Top 1.4% university in the world• More research funding than all public universities in Oregon combined• 1 of 3 land, sea, space and sun grant universities in the U.S.• 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties• 7 cultural resource centers that offer education, celebration and belonging for everyone• 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates• 35k+ students including more than 2.3k international students and 10k students of color• 217k+ alumni worldwide• For more interesting facts about OSU visit: https://oregonstate.edu/aboutLocations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.Total Rewards Package:Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:• Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. • Free confidential mental health and emotional support services, and counseling resources.• Retirement savings paid by the university.• A generous paid leave package, including holidays, vacation and sick leave. • Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.• Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities

50% RECRUITING COMMUNICATIONS Works collaboratively with the recruiting staff and coaches to organize and execute all recruiting communications, including overseeing the execution of the monthly recruiting correspondence calendar. Organizes the recruiting database to confirm the proper recruiting communications are being sent to the proper individuals.25% RECRUITING PROSPECTIVE STUDENT ATHLETES Works independently to sort through and give an initial evaluation of prospective student-athletes within an assigned geographic area. Works independently within the recruiting database following internal procedures for prospective student-athlete evaluation. Assists with the tracking of incoming/prospective student-athletes with admissions and records as well as the NCAA eligibility center. Assists with the collection of official transcripts, and test scores for our Compliance office. Works with Compliance on the evaluation and progress of prospective student-athletes and projects what they will need to do to become certified by the NCAA and accepted into Oregon State University. Produces reports for our coaching staff and the ability to speak intelligently about the progress of our prospective student-athletes. Organizes videos for daily recruiting evaluation meetings. Assists with the maintenance of our prospect database and film library. Research individual prospects and reports back to coaches. Manages the Oregon State Football Twitter and Instagram accounts. Provides input, direction and support of all social media sites pertaining to recruiting or current program operations. Assists with travel for recruiting both on and off-campus. 15% OFFICIAL VISITS Assists with the paperwork process for an official visit and all documentation that needs to be submitted to the compliance office for an official visit. Assists with transportation, lodging, tours, and meal arrangements for the visit. Produces an itinerary for official visits and organizes all logistics within the visit. Secures travel advances and has the ability to produce host money, payment for transportation and meals that don’t direct bill, and reconciles with the Business Office along with any NCAA paperwork that is required.5% UNOFFICIAL VISITS Tracks what prospective student-athletes are coming and when. Sets up facility and campus tours. Works with coaching staff to set up meetings and determine to what extent the department wants to go to for each individual prospective student-athlete. Collects any money that needs to be paid for meals provided when on an unofficial visit and reconciles and records those payments with the Business Office. 5% CAMPS Assists with planning, registration, and execution of summer camps.

What You Will Need

Bachelor’s degree. Working knowledge of NCAA rules and regulations, with special attention to how they apply to recruiting. Experience with an NCAA Football Program. Knowledge and experience with database management. Experience creating and generating reports. A demonstrable commitment to promoting and enhancing diversity in both Athletics and at the University. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.

What We Would Like You to Have

Experience with a Division I BCS Football Program. Social Media management experience.

Working Conditions / Work Schedule

Will work nights and weekends. May have access to personal information and one-on-one access to youth.

Pay Method

Salary

Pay Period

1st through the last day of the month

Pay Date

Last working day of the month

Recommended Full-Time Salary Range

Salary is commensurate with skills, education and experience

Link to Position Description

https://jobs.oregonstate.edu/position...

Posting Detail Information

Posting Number

P07637UF

Number of Vacancies

1

Anticipated Appointment Begin Date

01/08/2024

Anticipated Appointment End Date

Posting Date

12/26/2023

Full Consideration Date

Closing Date

01/02/2024

Indicate how you intend to recruit for this search

Competitive / External - open to ALL qualified applicants

Special Instructions to Applicants

When applying you will be required to attach: 1) Resume/Vita2) A cover letter indicating how your qualifications and experience have prepared you for this position. You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process. You will also be required to answer two supplemental questions in the application process regarding your IAWP status. An Individual Associate with a Prospect (IAWP) is any person who maintains (or directs others to maintain) contact with a Prospective Student-Athlete (PSA), the PSA’s relatives or legal guardians, or coaches at any point during the PSA’s participation in Football or Basketball, and whose contact is directly or indirectly related to either the PSA’s athletic skills and abilities or the PSA’s recruitment by or enrollment in an NCAA institution. This definition includes, but is not limited to, parents, legal guardians, handlers, personal trainers, mentors and coaches. Coaches or employees at collegiate institutions may also be considered IAWPs for PSAs that they recruit. Answers to the questions must be truthful. False or misleading answers could result in termination or disqualification from eligibility for any employment at Oregon State University. For additional information please contact:Todd McShane at todd.mcshane@oregonstate.eduOSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. OSU will conduct a review of the National Sex Offender Public website prior to hire.OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Oregon State University Athletics is committed to promoting diversity and equity in all that we do. In your experience, how have you showed a demonstrated commitment to diversity and inclusion? Give specific examples of how you have been involved with personnel, programs or other initiatives that show a demonstrated commitment to these principles.

(Open Ended Question)

1. * Please explain if you are an IAWP for any high school PSA, two-year junior college PSA, four year college transfer PSA, or any other OSU recruit in the sports of Football or Men’s or Women’s Basketball. If yes, please explain. If no, put N/A

(Open Ended Question)

1. * Please explain if you are an IAWP for any current OSU student-athlete in their first two years of enrollment at OSU in the sports of Football or Men’s or Women’s Basketball. If yes, please explain. If no, put N/A

(Open Ended Question)

Documents Needed to Apply

Required Documents 1. Resume 2. Cover Letter Optional Documents 1. Verification of Veteran Status ONLY (do not upload any other documentation to this field)