Associate Athletic Director, Facilities Operations

General Description of the Position

The Facilities and Operations Manager is responsible for supporting the planning, coordination, and execution of day-to-day operational functions for Delaware State University’s intercollegiate athletics program. Reporting directly to the Deputy Athletic Director for Operations, Intercollegiate, this position plays a critical role in ensuring the efficient operation of athletic events, facilities, travel, and departmental logistics while maintaining compliance with university, conference, and NCAA policies.

Essential Functions & Required Knowledge, Skills and Abilities

1. Assist in the coordination and execution of all intercollegiate athletic event operations, including home contests, championships, and special events
2. Support game-day operations such as staffing, scheduling, facility readiness, equipment setup, security coordination, and vendor management
3. Assist with athletic facilities operations, including scheduling, maintenance coordination, and event preparation
4. Support team travel logistics, including transportation, lodging, itineraries, and on-site operational needs
5. Assist in departmental purchasing, budget tracking, and invoice processing related to athletic operations
6. Coordinate with internal campus partners including Facilities, Public Safety, Dining Services, and Student Affairs to ensure seamless operations
7. Supervise and train game-day staff, student workers, and volunteers as assigned
8. Assist in developing and implementing operational policies, procedures, and best practices
9. Ensure operational activities align with NCAA, conference, and University regulations
10. Provide administrative and operational support to the Deputy Athletic Director for Operations, Intercollegiate
11. Perform other duties as assigned in support of the Department of Athletics

General Description of the Position

The Facilities and Operations Manager is responsible for supporting the planning, coordination, and execution of day-to-day operational functions for Delaware State University’s intercollegiate athletics program. Reporting directly to the Deputy Athletic Director for Operations, Intercollegiate, this position plays a critical role in ensuring the efficient operation of athletic events, facilities, travel, and departmental logistics while maintaining compliance with university, conference, and NCAA policies.

Essential Functions & Required Knowledge, Skills and Abilities

1. Assist in the coordination and execution of all intercollegiate athletic event operations, including home contests, championships, and special events
2. Support game-day operations such as staffing, scheduling, facility readiness, equipment setup, security coordination, and vendor management
3. Assist with athletic facilities operations, including scheduling, maintenance coordination, and event preparation
4. Support team travel logistics, including transportation, lodging, itineraries, and on-site operational needs
5. Assist in departmental purchasing, budget tracking, and invoice processing related to athletic operations
6. Coordinate with internal campus partners including Facilities, Public Safety, Dining Services, and Student Affairs to ensure seamless operations
7. Supervise and train game-day staff, student workers, and volunteers as assigned
8. Assist in developing and implementing operational policies, procedures, and best practices
9. Ensure operational activities align with NCAA, conference, and University regulations
10. Provide administrative and operational support to the Deputy Athletic Director for Operations, Intercollegiate
11. Perform other duties as assigned in support of the Department of Athletics
12. Strong financial management skills that include budgeting, forecasting, and financial analysis. Experience in strategic planning, project management, and process improvement
13. Assist with execution of department requisitions, purchase orders, and travel
14. A deep understanding of the athletic industry, including trends, developments, and best practices.
15. Proven success in enhancing organizational and staff development, with a knack for leading and overseeing transformative change.

Qualification Standards

1. Bachelor’s degree required
2. Minimum of three (3) years of experience in athletics operations, event management, or a related administrative role
3. Strong organizational, communication, and problem-solving skills
4. Demonstrated ability to manage multiple priorities in a fast-paced environment
5. Proficiency with Microsoft Office Suite and basic administrative systems

Preferred Qualifications 1. Experience working in collegiate athletics, preferably at the NCAA Division I or HBCU level 2. Knowledge of NCAA and conference operational standards 3. Experience supervising staff, students, or volunteers

EEO Statement

Delaware State University is an Equal Opportunity Employer. The University does not discriminate on the basis of gender, race, religion, age, national origin, color, marital status, sexual orientation, citizenship or disability, veteran or military status, gender identity or genetic information. Auxiliary aids and services are available upon request to individuals with disabilities. The University is committed to the policy of equal employment opportunity in recruitment, hiring, career advancement, and all other employment practices.

Equal opportunity employer/program'' and “auxiliary aids and services are available upon request to individuals with disabilities''.

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