Associate Director of Athletics Engagement and Events - Office of Advancement

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Georgetown University’s Office of Advancementis committed to cultivating a safe, equitable, diverse, and inclusive work environment that honors the diverse backgrounds, experiences, and perspectives of our broader colleagues and broader Georgetown community. Consistent with our Jesuit values, we aim to foster a culture that accepts and cares for each individual, and we believe this is central to achieving our goals in support of Georgetown’s mission.

As a key member of the Athletics Engagement team, and as part of the Athletics Development team, the Associate Director of Athletics Engagement and Events supports the philanthropic priorities and fundraising needs of Georgetown University’s Athletics Department, through events, engagement, and volunteer management. The main role of the Associate Director is strategic event planning and the associated logistics management, including contracts, budget oversight, invitation, and day-of execution. These events, which vary in size and scope annually, will range from large-scale signature or celebratory gatherings, to curated, salon dinners. Athletic Department wide and/or sport-specific, as part of the development team, each event will be focused on some aspect of the donor lifecycle, including cultivation, stewardship and solicitation of Athletics-inclined donors. It is critical this person is highly motivated, detail-oriented, and good at managing multiple priorities. Additional duties include, but are not limited to:

• As part of their event management responsibilities, help the Director of Athletics Engagement manage a significant Department budget and ensure all revenue streams from any events are handled appropriately.

• Manage the direct oversight of specific individual event budgets, managing and accounting for all event income associated. 

• Engage alumni, parents, fans, and friends to ultimately scale support for Georgetown Athletics broadly, and each of the 30 sport communities.

• Collaborate closely with the Athletics Development team, the Director of Athletics, coaches, and athletics administration to build out meaningful engagement strategies, including invitation lists and stewardship of event attendees.

• Communicate directly with coaches and senior sports administrators in order to design and implement strategic communications and engagement initiatives, working closely with regional development colleagues to ensure successful engagement in the University’s key markets.

• Work alongside fellow Athletic Development and Engagement colleagues in managing Athletic Department volunteer boards including Hoyas Unlimited, the Hoya Hoop Club, and 19 sport support clubs, communicating with volunteer leaders from each board, and teaching ongoing priorities and the dissemination to the larger sports communities.

• Manage other leadership boards, including the Georgetown Athletics Women’s Allegiance Committee and the Athletics Board of Regents sub-committee.

• Assist club presidents, board members, and volunteers to plan and execute events and activities meant to engage current and prospective donors to Athletics, collaborating closely with Athletics Annual Fund colleagues on various projects and initiatives.

• Manage student intern(s), brought in to support the work of the Athletics Engagement and Development teams, and staff events as appropriate and/or necessary.

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

Georgetown University’s Office of Advancementis committed to cultivating a safe, equitable, diverse, and inclusive work environment that honors the diverse backgrounds, experiences, and perspectives of our broader colleagues and broader Georgetown community. Consistent with our Jesuit values, we aim to foster a culture that accepts and cares for each individual, and we believe this is central to achieving our goals in support of Georgetown’s mission.

As a key member of the Athletics Engagement team, and as part of the Athletics Development team, the Associate Director of Athletics Engagement and Events supports the philanthropic priorities and fundraising needs of Georgetown University’s Athletics Department, through events, engagement, and volunteer management. The main role of the Associate Director is strategic event planning and the associated logistics management, including contracts, budget oversight, invitation, and day-of execution. These events, which vary in size and scope annually, will range from large-scale signature or celebratory gatherings, to curated, salon dinners. Athletic Department wide and/or sport-specific, as part of the development team, each event will be focused on some aspect of the donor lifecycle, including cultivation, stewardship and solicitation of Athletics-inclined donors. It is critical this person is highly motivated, detail-oriented, and good at managing multiple priorities. Additional duties include, but are not limited to:

• As part of their event management responsibilities, help the Director of Athletics Engagement manage a significant Department budget and ensure all revenue streams from any events are handled appropriately.

• Manage the direct oversight of specific individual event budgets, managing and accounting for all event income associated. 

• Engage alumni, parents, fans, and friends to ultimately scale support for Georgetown Athletics broadly, and each of the 30 sport communities.

• Collaborate closely with the Athletics Development team, the Director of Athletics, coaches, and athletics administration to build out meaningful engagement strategies, including invitation lists and stewardship of event attendees.

• Communicate directly with coaches and senior sports administrators in order to design and implement strategic communications and engagement initiatives, working closely with regional development colleagues to ensure successful engagement in the University’s key markets.

• Work alongside fellow Athletic Development and Engagement colleagues in managing Athletic Department volunteer boards including Hoyas Unlimited, the Hoya Hoop Club, and 19 sport support clubs, communicating with volunteer leaders from each board, and teaching ongoing priorities and the dissemination to the larger sports communities.

• Manage other leadership boards, including the Georgetown Athletics Women’s Allegiance Committee and the Athletics Board of Regents sub-committee.

• Assist club presidents, board members, and volunteers to plan and execute events and activities meant to engage current and prospective donors to Athletics, collaborating closely with Athletics Annual Fund colleagues on various projects and initiatives.

• Manage student intern(s), brought in to support the work of the Athletics Engagement and Development teams, and staff events as appropriate and/or necessary.

Work Interactions

The Associate Director for Athletics Engagement and Events reports to the Director of Engagement for Athletics Development. The main responsibilities include event planning, event management, and volunteer management. This individual must be service-oriented, and is required to work closely with Advancement leaders throughout OA,  and individuals throughout the Athletic Department. The Associate Director will work with the Senior Director of Athletic Development, the Athletic Director and various coaches, senior administrators, and volunteers to design and implement event strategies, communications, and engagement initiatives. The Associate Director must be able to work and act independently in initiating contacts with key event vendors. This individual must work in a team-oriented office and be able to provide the Director and other Associate Directors key information.

Requirements and Qualifications

• Bachelor’s Degree

• 3-5 years of professional experience; 2 years of event experience preferred

• Event planning experience within an athletics or alumni related realm is preferred

• Excellent attention to detail and organizational skills with exceptional verbal and written communication skills

• Proficient with standard computer applications such as the Microsoft Office suite, Adobe Creative Suite and G Suite by Google Cloud

• Strong writing, interpersonal, communication, and computer skills

• Proven success in developing and managing events and programs

• A willingness to work a great deal of evenings and weekends and work in intercollegiate athletics and occasional travel

• Ability to meet deadlines while managing several projects at once

• Motivational skills and fundraising knowledge preferred

• Knowledge in Salesforce, MarketingCloud, ThankView and iModules a plus

Work Mode Designation

This position has been designated as Hybrid 2-3 Days. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University.  Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$47,586.00 - $87,558.13

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.