Associate Director of Athletics Stewardship and Engagement Communication - Office of Advancement

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Georgetown University’s Office of Advancement is committed to a safe, equitable, diverse, and inclusive work environment that honors the diverse backgrounds, experiences, and perspectives of our colleagues and the Georgetown community. Consistent with our Jesuit values, we aim to foster a culture that accepts and cares for each individual, and we believe this is central to achieving our goals in support of Georgetown’s mission. We invite you to learn more about the Office of Advancement, our Jesuit values, and our commitment to diversity, equity, and inclusion here. The goal of The Athletics Engagement team is to support the Athletics Department’s priorities and sport specific campaigns through volunteer management, stewardship and engagement activities.

The Associate Director of Stewardship and Engagement Communication is responsible for the design and execution of communication pieces for Athletics engagement and stewardship efforts including but not limited to creation of event invitations, managing the email system in MarketingCloud, managing the Athletics giving website and sending athletics specific stewardship pieces. Additional duties include, but not limited to:

• Oversee all Athletics Development stewardship including weekly thank you (AD, SR. Director, Coaches), endowment reports liaison with OA, and student-athlete video thank you's.

• Manage the strategic communication planning, including event invitation schedules of 70+ athletics engagement events per fiscal year and creating event invitations under the Georgetown Athletics branding.

• Implement a social media strategy for engagement activities including graphic creation, writing follow up emails from appropriate department signatories following athletics engagement events, writing and sending weekly thank you notes on behalf of the Director of Intercollegiate Athletics and Sr. Director of Development for Athletics, and other stewardship communications.

• Engage alumni, parents, fans, and friends by helping to ultimately grow support for Georgetown Athletics from each of the 30 sport communities.

• Work directly with Athletics Development and Engagement teams to strategize criteria for engagement event invitation lists, stewardship of event attendees/donors, and providing information for key event registrants.

• Communicate directly with the coaches’, senior sports administrators and sports information directors in order to design and implement key strategic communications and engagement initiatives.

• Work closely with university partners to plan strategic engagement in Georgetown University’s eight major markets and communicate the deployment of the Director of Athletics, coaches, and athletics department administration.

• Work alongside the Director of Engagement for Athletics Development and Associate Director of Athletics Engagement and Events in managing Athletic Department volunteer boards, including Hoyas Unlimited, the Hoya Hoop Club, and 19 sport support clubs.

• Assist support club presidents and volunteers to communicate engagement events and activities for their respective community.

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements

Georgetown University’s Office of Advancement is committed to a safe, equitable, diverse, and inclusive work environment that honors the diverse backgrounds, experiences, and perspectives of our colleagues and the Georgetown community. Consistent with our Jesuit values, we aim to foster a culture that accepts and cares for each individual, and we believe this is central to achieving our goals in support of Georgetown’s mission. We invite you to learn more about the Office of Advancement, our Jesuit values, and our commitment to diversity, equity, and inclusion here. The goal of The Athletics Engagement team is to support the Athletics Department’s priorities and sport specific campaigns through volunteer management, stewardship and engagement activities.

The Associate Director of Stewardship and Engagement Communication is responsible for the design and execution of communication pieces for Athletics engagement and stewardship efforts including but not limited to creation of event invitations, managing the email system in MarketingCloud, managing the Athletics giving website and sending athletics specific stewardship pieces. Additional duties include, but not limited to:

• Oversee all Athletics Development stewardship including weekly thank you (AD, SR. Director, Coaches), endowment reports liaison with OA, and student-athlete video thank you's.

• Manage the strategic communication planning, including event invitation schedules of 70+ athletics engagement events per fiscal year and creating event invitations under the Georgetown Athletics branding.

• Implement a social media strategy for engagement activities including graphic creation, writing follow up emails from appropriate department signatories following athletics engagement events, writing and sending weekly thank you notes on behalf of the Director of Intercollegiate Athletics and Sr. Director of Development for Athletics, and other stewardship communications.

• Engage alumni, parents, fans, and friends by helping to ultimately grow support for Georgetown Athletics from each of the 30 sport communities.

• Work directly with Athletics Development and Engagement teams to strategize criteria for engagement event invitation lists, stewardship of event attendees/donors, and providing information for key event registrants.

• Communicate directly with the coaches’, senior sports administrators and sports information directors in order to design and implement key strategic communications and engagement initiatives.

• Work closely with university partners to plan strategic engagement in Georgetown University’s eight major markets and communicate the deployment of the Director of Athletics, coaches, and athletics department administration.

• Work alongside the Director of Engagement for Athletics Development and Associate Director of Athletics Engagement and Events in managing Athletic Department volunteer boards, including Hoyas Unlimited, the Hoya Hoop Club, and 19 sport support clubs.

• Assist support club presidents and volunteers to communicate engagement events and activities for their respective community.

Work Interactions

The Associate Director of Athletics Stewardship and Engagement Communication reports to the Director of Engagement for Athletics Development. The main responsibilities include mass communication, strategic donor communication, event communication strategy and stewardship. This individual must be service-oriented, and is required to work closely with Advancement leaders and individuals throughout the Athletic Department. The Associate Director will work with coaches, senior administrators and volunteers to design and implement strategies, communications, and engagement initiatives. The Associate Director must be able to work and act independently in initiating contacts with communications partners. This individual must work in a team-oriented office and be able to provide the Director and team members key information.
 

Requirements and Qualifications

• Bachelor’s Degree

• Minimum two years communication strategy experience

• Digital communication and stewardship experience within an athletics or alumni related realm is preferred

• Digital design experience in creating graphics for event invitations, social media graphics and email communication pieces

• Excellent attention to detail and organizational skills

• Exceptional verbal and written communication skills

• • Ability to meet deadlines while managing several projects at once

• Motivational skills are highly desired

• Fundraising knowledge preferred

• Highly organized and detail-oriented with a tremendous ability to adjust to the ever-changing needs of the Athletic Department

• Ability to work on several projects and high level events simultaneously with very little supervision is expected

Technical Qualifications or Specialized Certifications

• Must be proficient with standard computer applications such as the Microsoft Office suite, Adobe Creative Suite and G Suite by Google Cloud

• Knowledge in Salesforce, MarketingCloud, ThankView and iModules a plus

• Responsibilities associated with this position necessitate a willingness to work a great deal of evenings and weekends and work in intercollegiate athletics and occasional travel

Work Mode Designation

This position has been designated as Hybrid. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

$47,586.00 - $87,558.13

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

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Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.