Athletic Academic Records Specialist

EXPIRED

Job Title

Athletic Academic Records Specialist

Agency

Texas A&M International University

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Job Title

Athletic Academic Records Specialist

Agency

Texas A&M International University

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Department

University Registrar

Proposed Minimum Salary

$16.04 hourly

Job Location

Laredo, Texas

Job Type

Staff

Job Description

Job Summary

The Athletic Academic Records Specialist, under general supervision, processes certification for student athletes in compliance with National Collegiate Athletic Association (NCAA) and applicable Conference rules and regulations.

Essential Duties and Responsibilities

• Reports eligible student athletes to ensure University compliance with NCAA and Conference academic rules and regulations. Maintains knowledge base of policies, procedures, and regulations related to NCAA certification guidelines.

• Determines the academic eligibility of student athletes relative to admissions, the awarding of financial aid, practice, and participation in intercollegiate competition. Evaluates preliminary transfer credits for prospective transfer student athletes.

• Monitors student athlete academic records and notifies coaches of mid-term grades. Ensures that students do not drop below required status.

• Processes name, social security, and address changes.

• Updates student records including posting College Level Examination Program (CLEP) and Credit by Exam scores.

• Certifies eligibility for nonvarsity club sports.

• Assists with degree works/graduations.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Corresponds with academic departments and various University administrators concerning transfer equivalencies, student records, advising, and registration issues.

• Receives and evaluate transcripts current students.

• Responds to inquiries from other campus officials, students, and other institutions concerning transfer credit.

• Recordkeeping of student athlete records for eligibility and reporting purposes. 

• Gathers data and prepares reports for the University Registrar and other University departments.

• Resolves student concerns and issues in accordance with all applicable laws, policies, and procedures.

• Assists in the preparation of procedure manuals and documentation of records system.

• Assists with the general functions and activities of the Office of the University Registrar.

Minimum Requirements

Education – Bachelor’s Degree from an accredited institution of higher education

Experience – One year of related experience.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet, and database applications.

• University policies and procedures.

• Business communications, spelling, punctuation, office procedures, and proofing skills.

Ability to:

• Multitask and work cooperatively with others.

• Communicate clearly and effectively to ensure understanding.

• Attention to detail.

• Strong interpersonal and organizational skills.

• Present information clearly and concisely.

• Maintain confidentiality.

Preferred Knowledge and Abilities

• Banner Student Information System

• DegreeWorks

• NCAA Student Portals

• Experience academic transfer equivalencies

Licensing / Professional Certification – None

Physical Requirements – None

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

This position does not supervise employees.

Other Requirements

• Evening and weekend work may occasionally be required

• Position requires on campus, face-to-face interactions.

• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $16.04/hourly

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials.  The software does not allow you to “Save” your application and return to complete the process at a later time.  The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume/CV

• Cover Letter

• At least 3 professional references and their full contact information, and

• Unofficial transcripts (if applicable)

Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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