Athletic Events and Facilities Associate

EXPIRED

Requisition Number:

55993

Location:

Boulder, Colorado

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Requisition Number:

55993

Location:

Boulder, Colorado

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City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

30-Apr-2024

Date Posted:

15-Apr-2024

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Job Summary

The University of Colorado Boulder encourages applications for an Athletic Events and Facilities Associate! This position supports the University of Colorado athletic department with primary focus on Athletic Facility and Event Management. This position will focus on the operations and events taking place at the CU Events Center, as well as assigned Olympic sports working with the Assistant Athletic Director of the CU Events Center and Game Day Operations. This position will also be responsible for the daily supervision and maintenance of the Athletic Facilities; also including event preparation and event management.

This position is responsible for promoting the philosophy and objectives of the intercollegiate athletics program. This shall include adhering to the principles of the Athletics Department’s Mission Statement, Diversity and Inclusion Mission Statement, Core Values, Policies and Procedures, as well as the rules and regulations of the University, the PAC 12 Conference and the NCAA.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

As one of 33 U.S. public research institutions belonging to the prestigious Association of American Universities (AAU)—and the only member in the Rocky Mountain region—our goal at CU Boulder is to directly affect Colorado communities through collaborative research, innovation, and entrepreneurship. Our faculty, staff, and students work with the broader community to establish outstanding connections that have lasting outcomes—both across Colorado and around the world.

What Your Key Responsibilities Will Be

Event and Facility Management

• Plan, oversee creation, implementation, and execution of assigned athletic department events.
• Responsible for the successful hosting and game day operations for assigned Athletic Department home games and events.
• Responsible for the event planning and management for external events held within the CU Events Center.
• Assist in managing all duties for all events, including intercollegiate, campus and special events; which include but are not limited to setting up for the event, assisting to areas of need during the event and breaking down the event.
• Coordinates with appropriate departments of Athletics for various needs pertaining to assigned games and matches.
• Responsible for daily facility reviews of selected facilities; work closely with internal and external constituencies to coordinate facility and maintenance tasks.

Chip’s Corral Management

• Be responsible for the schedule of set up and breakdown of Chip’s Corral (Fan zone for MBB & WBB) in coordination with Director of Athletic Events, Facilities, and Guest Relations.
• Schedule and supervise CU club sports teams and /or CUAD facilities student staff during events to assist, set-up facility and breakdown needs.
• Track and manage Chip’s Corral payroll budget and submit invoices for all.

CUEC Credentials

• Work with CUBE to integrate credential design into their software for use throughout the season.
• Track management and distribution of CUEC season credentials.
• Coordinate with Event Operations and Sports Information Staff for single game credential needs and handle printing and distribution for each game.

Guest Relations

• Assist with all facets of guest relations employee management to include hiring, training, supervising and staffing.
• Coordinate with Director of Athletic Events, Facilities, and Guest Relations to communicate and implement staff for events to ensure the best gameday experience for patrons of CU Athletic Department events.
• Monitor and oversee lost and found items from events.

Visiting Team Operations

• Serve as primary liaison for visiting teams including practices and competitions.
• Develop visiting team guides and manuals providing essential information for all teams coming to campus.
• Coordinate practice schedules and oversight in conjunction with CUEC facility scheduler.

Emergency Management

• Respond appropriately to emergencies or urgent issues as they arise. Urgent issues that come up may not be expected. These issues may not be facility related, but may be athletic program related within regards to practices and competitions. Emergency issues will be dealt with on a case by case basis, but nonetheless are the highest of priorities and should be dealt with accordingly.

What You Should Know

• This is a 10-Month Limited Term Position. August 1, 2024 - May 31, 2025.
• The schedule is 40 hours per week plus evenings, weekends and/or holidays based off event schedule.
• This position will have significant evening and weekend hours.
• We are looking for someone that will be able to work a flexible schedule and manage events that may be scheduled on evenings, weekends and / or holidays.

What We Can Offer

• The salary for this position is $3,500 per month for 10 months or $35,000 in total.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be active. Be unique. Be Boulder.

What We Require

• Bachelor’s Degree. Equivalent combination of education and experience may substitute.
• Ability to work significant evening and weekend hours.
• Willingness to work a flexible schedule and to manage events that may be scheduled on evenings, weekends and / or holidays.

What You Will Need

• Knowledge of NCAA rules and regulations as it applies to events, donors, student-athletes and venues.
• Excellent written, oral and interpersonal skills.
• Understanding of protocol and etiquette and the ability to employ tact in difficult situations.
• Demonstrated capability to work closely with diverse teams of people to accomplish complex tasks and initiative on schedule and on budget.
• Excellent computer skills including ability to use PowerPoint, Excel, Word, Outlook, desktop publishing programs and databases.
• Dedication to diversity and equity.

What We Would Like You to Have

• One to two years of experience in event planning and managing game day and other events.
• Previous experience managing student/event staff.
• Experience operating a forklift or ability to acquire required forklift certification.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by April 30, 2024, for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

Essential Services

This position is designated “essential services.” The incumbent is required to respond to requests for work during campus emergencies (snow, wind, rain, flood and any other natural or man-made event) and report to work for his / her regularly assigned shift during emergency campus closures.

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