Job Description

Discover Your Future with Embry-Riddle Aeronautical University!  

Embry-Riddle: A Global Leader in Aviation and Aerospace   

Job Description

Discover Your Future with Embry-Riddle Aeronautical University!  

Embry-Riddle: A Global Leader in Aviation and Aerospace   

With vibrant campuses in Daytona Beach, FL and Prescott, AZ, plus a Worldwide network across approximately 120 locations, Embry-Riddle stands as the world’s largest aviation and aerospace university. For over 95 years, we've been pioneering education in STEM fields, serving over 11,600 residential students and 19,200 globally in the 2023-24 academic year with cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space.  

Perks Await You at Embry-Riddle!    

• Generous Time Off:  Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year’s Day.  

• Personal Leave:  Relax with 12 days of personal leave for non-exempt employees or 18 days for exempt full-time employees in your first year.   

• Tuition Coverage:  Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.  

• Retirement Contributions:  ERAU contributes 6% of your base salary to your retirement plan and offers a 4% matching contribution – with no vesting period.  

Embry-Riddle Aeronautical University recognizes the value of diversity and is dedicated to fostering a positive climate in which all students, faculty, and staff are encouraged in their professional, social, and intellectual pursuits. Embry-Riddle is committed to providing equal employment opportunity and affirmative action for qualified individuals. The University does not tolerate discrimination on the basis of race, creed, color, religion, national origin, gender, sexual orientation, age, gender identity, genetic information, disability, protected veteran status, or any other status protected by federal, state, or local law.  

Opportunity:    

Join the Aviation and Aerospace vanguard!  

Step into a dynamic role with Embry Riddle Aeronautical University, where innovation meets opportunity. Be part of a leading institution that’s at the forefront of aviation, aerospace, and STEM education. We offer an exciting environment, cutting-edge projects, and the chance to influence tomorrow. Ready to make a difference? Take flight with Embry-Riddle and explore this diverse career opportunity today.  

Job Responsibilities Include:

• Monitor multiple athletic department budgets and reconcile accounts with the University general ledger.
• Provide financial guidance for coaches and staff based upon monthly reconciliations. Deposit revenue, process check requests, secure travel advances, process budget transfers and assist in processing all financial documents required by ERAU policies and procedures to maintain accurate department operations. Process invoices through Accounts Payable to ensure timely payment to athletic department vendors.
• Oversee all apparel and equipment procurement processes including oversight of all team purchases, tracking, and fulfilling purchase orders, processing timely journal entries, preparing purchase requisitions.
• Serve as the chief administrative officer for all ERAU athletics camps, to include balancing all financial data. This includes approving camp spreadsheets to verify revenue, expenses and all payments are processed, assisting coaches with arranging for camp meals, working with Human Resources and Student Employment to hire camp coaches, processing all compliance paperwork associated with athletic camps, monitoring all camps to ensure the University’s adult-to-minor ratios are being met, along with other administrative duties.
• Assist with revenue collection and provide support at both athletic events and special events throughout the year (golf tournaments, fundraisers, track meets, banquets, etc.).
• Process and manage the donated items for the annual Blue & Gold Gala.
• Serve as E-Commerce Relations Manager to protect customers’ credit card data by creating secure online registration web sites called TouchNet Marketplace uStores for athletic department events as needed (team camps, special event registrations, coaches’ clinics, etc.). Manage application submission, store layout/edits, order fulfillment and reporting. Ensures the athletic department is compliant with the Payment Card Industry Data Security Standard (PCI DSS). Responsible for processing all other credit card payments using TouchNet Cashiering.
• Train and assist coaches and staff on iExpense reporting system for all travel and purchases.

Qualifications

Required Qualifications:

• Bachelor's degree
• (3-5) years of work-related experience

Required Skills Knowledge and Abilities:

• PCI Compliance Training
• Working knowledge of pertinent software systems including Microsoft Office, Workday, Oracle, TouchNet Cashiering, and TouchNet Marketplace