| Title |

Athletics Administration Assistant

| | EOE Statement | We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. | | About the Organization | Saint Vincent College is an educational community rooted in the tradition of the Catholic faith, the heritage of Benedictine monasticism, and the love of values inherent in the liberal approach to life and learning. Our mission is to provide quality undergraduate and graduate education for men and women to enable them to integrate their professional aims with the broader purposes of human life. The programs, activities, and encounters that make up student life at Saint Vincent College encourages the intellectual gifts, professional aptitudes and personal aspirations of students to mature harmoniously. |

| Title |

Athletics Administration Assistant

| | EOE Statement | We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. | | About the Organization | Saint Vincent College is an educational community rooted in the tradition of the Catholic faith, the heritage of Benedictine monasticism, and the love of values inherent in the liberal approach to life and learning. Our mission is to provide quality undergraduate and graduate education for men and women to enable them to integrate their professional aims with the broader purposes of human life. The programs, activities, and encounters that make up student life at Saint Vincent College encourages the intellectual gifts, professional aptitudes and personal aspirations of students to mature harmoniously. | Apply Now

| Position | Athletics Administration Assistant | | Location | Saint Vincent College | | Full-Time/Part-Time | Full-Time | | Shift | -not applicable- | | Exempt/Non-Exempt | Exempt | | Description |

Position Title : Athletics Administration Assistant

Reports to: Athletic Director

Primary Function : The Athletics Administration Assistant will provide administrative support in the daily operations of the athletic department. Reporting to the Athletic Director (AD), a senior executive, the administration assistant performs highly responsible, complex, and non-supervised administrative assistant, clerical, and office management functions that require recurring contact with senior administrators, staff, students, and parents; and a thorough knowledge of college policies, procedures and operations. The administration assistant will exercise initiative in coordinating with other athletic administrators and coaches, as needed, to achieve desired outcomes, will provide reliable and authoritative information and reports; and assure effective communication with stakeholders.

Required Qualifications: 2-3 years administrative assistant or secretarial experience.

Education: Bachelor’s degree

Essential Duties:

• Receives and greets College employees, students, and visitors, directing them to the appropriate offices or persons and providing authoritative information or materials for routine inquiries.
• Exchanges information on behalf of the AD with peers, the President, and/or their administrative support staff by relaying information accurately and assuring information is communicated in a timely manner and confidential manner.
• Prepares routine to complex correspondence, email, reports, forms, etc., and proofs for distribution, approval and/or mass mailing from machine or oral dictation, handwritten drafts, or printed text by using various computer applications (e.g., word processing, spreadsheets, desktop publishing), checking the documents for completeness and accuracy, and distributing the documents or submitting them to the supervisor or document originator for approval.
• Facilitates the success of meetings or events by scheduling them with appropriate offices and agencies, reserving required facilities and equipment, advising/contacting participants, preparing agendas, handouts, and similar materials, using independent judgment regarding activity alternatives, modifications, or last-minute changes, and coordinating or providing assistance during the activities.
• Performs simple office accounting, purchasing and payroll related matters such as reviewing and processing procurement charges, preparing purchase orders, processing payments as needed, tracking expenses, overseeing all staff time and leave tracking, submitting payroll, and overseeing office supplies and equipment inventory.
• Manages a filing system of paper and electronic records by organizing the system, creating files and records as necessary using judgment and knowledge of legal and office requirements, maintaining the filing systems, purging files, determining other forms of storage or destroying files, and retrieving files and documents as needed.
• Facilitates efficient and cost-effective official travel for the AD and others (other staff, consultants, and official visitors) by making travel arrangements, hotel reservations, and preparing associated approval forms and expense reports for travelers.
• Maintains an appointment calendar for the AD, using judgment to determine which appointments should be expedited or rescheduled, preserving the best use of the AD’s time, and allowing the AD adequate preparation and travel time.
• Assures confidentiality of office administration in communicating information to faculty, students, staff and the various constituents and handling administrative records and files, personnel actions, performance evaluations, and similar confidential items.
• Responsible for supervising student workers by gathering, developing, and assigning tasks as well as tracking student work hours.
• Works cooperatively with others while exhibiting flexibility in organizing daily tasks and shows initiative in managing workflow.
• Contributes to the success of the Office of Athletics by performing all other duties as needed to drive the vision, fulfill the mission, and abide by the values of the College

All positions require the incumbent to be able to fully embrace the unique mission and identity of the College as a Catholic, Benedictine liberal arts and sciences institution. Saint Vincent College is committed to diversity and encourages applicants from all qualified candidates. Saint Vincent College is committed to building a diversified and competent population of faculty and staff, and encourages applications from women and minorities. Saint Vincent is an equal opportunity employer.

PLEASE NOTE: Background checks will be performed on all new hires. Employment is conditional upon satisfactory background checks and clearances.

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This position is currently accepting applications.

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