Athletics Administrative Assistant

EXPIRED

Posting Details

Posting Details

Posting Number

S05785P

Position Title

Athletics Administrative Assistant

Functional Title

Athletics Administrative Assistant

Department

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Posting Details

Posting Details

Posting Number

S05785P

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Position Title

Athletics Administrative Assistant

Functional Title

Athletics Administrative Assistant

Department

Athletics

Salary Range

$44,000 - DOQ

Pay Basis

Monthly

Position Status

Regular full-time

Location

Richardson

Position End Date (if temporary)

Posting Open Date

07/09/2024

Posting Close Date

Open Until Filled

Yes

Desired Start Date

08/01/2024

Job Summary

Serve as the first point of contact for the Department of Intercollegiate Athletics, providing clerical and high-level administrative support to the Director of Athletics and Associate Directors. Direct visitors to appropriate staff members. Coordinate travel arrangements and travel expenses reimbursements, financial records, leave reporting, and credit card management for the Director of Athletics. Maintain/schedule for the Director of Athletics calendar. Function as a liaison between the Director of Athletics and other departments.

Minimum Education and Experience

Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Preferred Education and Experience

Preferred Education/Experience:

Experience in intercollegiate athletics. Strong skills in Microsoft Office Suite and PeopleSoft.

Essential Duties and Responsibilities

Serve as the first point of contact for the Department of Intercollegiate Athletics, providing clerical and high-level administrative support to the Director of Athletics and Associate Directors. Direct visitors to appropriate staff members. Coordinate travel arrangements and travel expenses reimbursements, financial records, leave reporting, and credit card management for the Director of Athletics. Maintain/schedule for the Director of Athletics calendar. Function as a liaison between the Director of Athletics and other departments.

Essential Duties/Responsibilities

:

Handle administrative duties, interpret administrative policies

Prepare purchase orders & other expenditures

Coordinate travel arrangements

Maintain calendars & schedule meetings for Director of Athletics and Associate Directors

Compose routine correspondence

Maintain and monitor financial records

Perform monthly financial account reconciliations

Prepare meeting minutes

Coordination for events and programs

Manage reception area

Respond to phone/walk-in/email inquiries

Maintain conference room schedule

Assist with annual staff orientation

Maintain office supplies and copier supplies

Assist with records disposal

Other duties as assigned by the Director of Athletics.

Must maintain a high degree of confidentiality on all sensitive information this position is privy to. Employee agrees to abide by the Code of Ethics as set forth by the University of Texas at Dallas and the University of Texas System. Has knowledge of all Microsoft Office software and be able to learn and use institutional software systems (i.e. PeopleSoft). Complies with all State and University policies.

Physical Activities

Working Conditions

Additional Information

Must possess and maintain a valid Texas driver’s license with an acceptable driving record at the time of hire.

Remote Work Notice:

After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the

DFW

Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval.

What We Can Offer

UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

Competitive Salary

Tuition Benefits

Internal Training

BCBS

PPO

Medical insurance – 100% paid for full-time employees

PPO

and

DHMO

Dental Insurance Plan –

PPO

plans include ortho benefits

Vision Insurance

Long and short-term disability

TRS

Retirement Plan – defined benefit plan offering lifetime annuity upon retirement

Voluntary Retirement Plan Options – additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans

Dental/Vision/AD&D

Paid time off

Paid Holidays

Paid Winter Break

Fertility Benefits

Remote Work Options – approved by department

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit https://hr.utdallas.edu/employees/ben... for more information.

If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!

Special Instructions Summary

Please apply online and attach cover letter, resume and 3 references.

Important Message

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment.

EOE

, including disability/veterans. The University

is committed to providing access, equal opportunity, and reasonable accommodation

for individuals with disabilities.

To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator .

For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator .

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents 1. Resume 2. Cover Letter/Letter of Application Optional Documents 1. Other Document 2. Veteran Employment Preference - Form DD-214

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