Athletics Administrative Coordinator

EXPIRED

Position Details

Position Information

Position Title

Athletics Administrative Coordinator

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Athletics Administrative Coordinator is responsible for providing administrative operation and event coordination support to the Athletic Director and the Athletics Senior Staff. This includes internal and external events, managing purchasing and budgeting records, and serving as a resource for the

UIW

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Position Details

Position Information

Position Title

Athletics Administrative Coordinator

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UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Athletics Administrative Coordinator is responsible for providing administrative operation and event coordination support to the Athletic Director and the Athletics Senior Staff. This includes internal and external events, managing purchasing and budgeting records, and serving as a resource for the

UIW

varsity sports programs. The Athletics Administrative Coordinator reports to the Athletic Director.

Benefits

UIW

has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback.

UIW

offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include

UIW

tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (

EAP

), wellness programs, employee discount program, Public Service Loan Forgiveness (

PSLF

) eligibility and more! Please refer to the Human Resources webpage

for additional details on our benefits and eligibility.

Job Duties

| Job Duty Name | Essential Duties and Responsibilities | | Description of Job Duties |
- Provide administrative operations support for the department leadership. - Schedule and prepare for meetings and departmental events. - Receive and direct visitors and respond to inquiries in person, by phone, and via email. - Assist with the onboarding process for student employees; supervise department student workers. - Maintain departmental supplies and materials; prepare purchase requisitions for office supply orders; receive orders. - Make travel arrangements for the Athletic Director; prepare travel expense reports. - Pick up and distribute mail in a timely manner. - Assist with coordination of special projects. - Examine, arrange, and follow up on issues and concerns addressed to the Athletic Director, including sensitive or confidential ones. - Perform other duties as required. |

Qualifications

| Knowledge Skills and Abilities |
- Excellent written, verbal, and interpersonal communication skills. - Skills in Microsoft Office Outlook, Word, Excel, and Teams. - Skills in typing, reception, and ability to learn new university software and processes. - Attention to detail and self-starter. - Ability to work independently and within a team environment. - Ability to understand and adhere to established policies, procedures, and protocols. - Ability to work effectively with individuals from diverse communities and cultures. - Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA. | | Required Education |
High school diploma or equivalent. | | Required Work Experience |
Two (2) years of administrative operations experience in a complex environment. | | Preferred Qualifications |
Athletic administrative operations experience is a plus. | | Required Certifications, Licenses or Registrations |
Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW. | | Work Hours |
Monday through Friday 8am to 5pm with extended hours as needed to meet departmental goals. | | Physical Demands |
- Ability to reach overhead, bend, squat to retrieve office/events materials weighing up to 10lbs. - Ability to regularly move about campus to pick-up/deliver mail, as well as attend meetings on campus. |

Posting Details

Posting Details

| Posting Number | AS1985PO | | Number of Vacancies | 1 | | Job Type | Full Time | | Job Category | Staff (non-exempt) | | Desired Start Date | 08/01/2024 | | Position End Date (if temporary) | | | Reports to | Athletic Director | | Salary | $40,000-$41,000 Annualized | | Open Date | 06/20/2024 | | Close Date | | | Open Until Filled | Yes | | Special Instructions to Applicant |
N/A. | | EOE |
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy). | | Title IX |
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy. |

Applicant Documents

Required Documents 1. Resume 2. Cover Letter/Letter of Application Optional Documents 1. Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?

   • UIW Website
   • HigherEdJobs.com
   • Indeed
   • LinkedIn
   • Personal Referral
   • Employee Referral
   • Other

2. (Open Ended Question)

3. * What is your highest level of education achieved?

   • Less than High School Education or GED equivalent
   • High School Education or GED equivalent
   • Some college
   • Associate's Degree
   • Bachelor's Degree or above

4. * How many years of administrative operations experience do you have in a complex environment?

   • Less than 1 year
   • 1 year
   • 2 years
   • 3 years
   • 4 or more years

5. * Describe your experience serving as a first point of contact in an office environment.

(Open Ended Question)

1. * Describe your experience organizing and facilitating special meetings and events.

(Open Ended Question)

1. * List the Microsoft Office products with which you are experienced. Include your proficiency level in each and include special skills in each, where applicable. Examples of proficiency levels-None, Minimal, Limited, Proficient, Advanced, Expert. Examples of special skills: MS Outlook-mail merges; MS Excel-V-lookup & pivot tables.

(Open Ended Question)

1. * Do you currently have a valid driver license AND are you at least 21 years of age, as required to drive for UIW?
   • No
   • Yes, I have a valid driver license and I am at least 21 years old

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