Athletics Business Manager

EXPIRED

Type: Full-Time
Posted: 07/17/2024
Application Due: 08/16/2024
Category: Athletics - Athletic Administration; +1 Business and Financial Services

GENERAL SUMMARY:

The Athletics Business Manager oversees the daily functions of the athletic division directly associated with its fiscal operations; ensuring compliance with all NCAA and University policies and procedures. Handle the day-to-day business and financial operations of the Division of Athletics, including managing travel and budgetary expenditures for 17 NCAA Division II sports programs. While working closely with the coaching and administrative staff to determine travel needs, the Business Manager procures goods and services including securing bids/quotes and developing Request for Proposal documents. Process Purchase Requisitions and authorize payment of invoices.

DUTIES AND RESPONSIBILITIES :

Exhibit the highest professional standards and ethical behavior in performing all duties and responsibilities.

• Monitor all athletic department expenses working closely with the athletic and business and finance personnel to ensure the most effective and efficient operation and documentation of expenses within Ellucian
• Create financial reports and assist in reviewing and developing future operating budgets with the programs housed within the athletics division.
• Assists in the management of daily departmental business office transactions.
• Coordinates and maintains the travel program for athletics teams, coaches and staff.

Type: Full-Time
Posted: 07/17/2024
Application Due: 08/16/2024
Category: Athletics - Athletic Administration; +1 Business and Financial Services

GENERAL SUMMARY:

The Athletics Business Manager oversees the daily functions of the athletic division directly associated with its fiscal operations; ensuring compliance with all NCAA and University policies and procedures. Handle the day-to-day business and financial operations of the Division of Athletics, including managing travel and budgetary expenditures for 17 NCAA Division II sports programs. While working closely with the coaching and administrative staff to determine travel needs, the Business Manager procures goods and services including securing bids/quotes and developing Request for Proposal documents. Process Purchase Requisitions and authorize payment of invoices.

DUTIES AND RESPONSIBILITIES :

Exhibit the highest professional standards and ethical behavior in performing all duties and responsibilities.

• Monitor all athletic department expenses working closely with the athletic and business and finance personnel to ensure the most effective and efficient operation and documentation of expenses within Ellucian
• Create financial reports and assist in reviewing and developing future operating budgets with the programs housed within the athletics division.
• Assists in the management of daily departmental business office transactions.
• Coordinates and maintains the travel program for athletics teams, coaches and staff.
• Manages accounts for specific budgets and projects, and provides documentation and interpretation for audits.
• Provide administrative and clerical support to the Athletic Director and the Athletic Administration.
• Manage and organize the Director of Athletics’ schedule, including appointments, meetings, and travel arrangements.
• Support logistical coordination for department projects, including scheduling appointments and meetings, reserving rooms, and resolving scheduling conflicts.
• Handle correspondence, including emails, phone calls, and mail, ensuring timely and accurate responses.
• Coordinate and create correspondence, draft letters and communications for a broad range of audiences, and assist with follow-up communications for the Director of Athletics.
• Secures bids and negotiates pricing contracts with a variety of vendors utilized in service to the University’s sports programs to include preparation of bids, financial reports, and ultimately, the analysis of team and post-season travel reports, etc.
• Manages accounts for specific budgets and projects, and provides documentation and interpretation for audits.
• Prepare reports, presentations, and other documents as needed.
• Liaise with students, faculty, staff, and external stakeholders to facilitate communication and support for the Athletic Program.
• Assist with compliance reporting on operation revenue and expenses in full compliance with US. Department of Education, NCAA, SIAC, and University requirements ensuring full adherence to regulations and timelines.
• Complete tasks timely with work that is comprehensive, complete, and accurate.
• Communicates clearly, listens attentively, and seeks to understand others.
• Collaborates productively with colleagues from various divisions
• Adhere to all NCAA, SIAC, and EWU rules and regulations.
• Other administrative duties as assigned

QUALIFICATIONS :

REQUIRED: Bachelor’s required; Master’s Degree preferred2 to 5 years of experience of Division I or Division II compliance experience strong working knowledge of NCAA regulations and guidelines with the ability to apply and enforce excellent written and verbal communication skills, demonstrated interpersonal skills, and be an organized individualDemonstrated commitment to high professional ethical standards and an ability to establish a good rapport and effective working relationships with student-athletes, coaches, administrators and staff excellent communication and interpersonal skills. Demonstrates ability to build relationships with students and colleagues across the campus. Knowledge of the NCAA rules and regulations.

Application Procedure:

Please submit a letter of application, curriculum vitae, unofficial transcripts, and three professional references (name and contact information) to careers@ewc.edu. The unofficial transcripts must be submitted before the issuance of the contract. To ensure priority consideration, the specified application materials must be received in PDF format by August 10, 2024. The screening will continue until the position is filled.

Edward Waters University values Diversity and is an Equal Opportunity Employer.

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