Athletics Chief of Staff

EXPIRED

Description

The Athletics Chief of Staff serves as a senior-level strategic and administrative leader within Hampton University's Department of Athletics. The position directly supports the Director of Intercollegiate Athletics and helps coordinate department-wide priorities, executive operations, internal communication, special projects, and cross-functional initiatives across the athletics.

Examples of Duties

· Serve as the principal strategic and administrative support professional to the Director of Intercollegiate Athletics, helping to manage priorities, schedules, briefing materials, meeting preparation, and executive follow-up.

· Coordinate the flow of information between the Director of Intercollegiate Athletics and senior athletics staff, coaches, university leadership, and external stakeholders to ensure timely communication and effective decision support.

· Manage and monitor special projects and department-wide initiatives on behalf of the Director of Intercollegiate Athletics, including project timelines, deliverables, meeting notes, and accountability measures.

· Prepare reports, presentations, agendas, talking points, memoranda, and correspondence for internal and external meetings, events, and strategic discussions.

· Support planning and execution of leadership meetings, staff meetings, retreats, strategic planning sessions, and other administrative gatherings tied to departmental priorities.

· Track action items emerging from executive meetings and ensure appropriate follow-up with responsible administrators, coaches, and campus partners.

Description

The Athletics Chief of Staff serves as a senior-level strategic and administrative leader within Hampton University's Department of Athletics. The position directly supports the Director of Intercollegiate Athletics and helps coordinate department-wide priorities, executive operations, internal communication, special projects, and cross-functional initiatives across the athletics.

Examples of Duties

· Serve as the principal strategic and administrative support professional to the Director of Intercollegiate Athletics, helping to manage priorities, schedules, briefing materials, meeting preparation, and executive follow-up.

· Coordinate the flow of information between the Director of Intercollegiate Athletics and senior athletics staff, coaches, university leadership, and external stakeholders to ensure timely communication and effective decision support.

· Manage and monitor special projects and department-wide initiatives on behalf of the Director of Intercollegiate Athletics, including project timelines, deliverables, meeting notes, and accountability measures.

· Prepare reports, presentations, agendas, talking points, memoranda, and correspondence for internal and external meetings, events, and strategic discussions.

· Support planning and execution of leadership meetings, staff meetings, retreats, strategic planning sessions, and other administrative gatherings tied to departmental priorities.

· Track action items emerging from executive meetings and ensure appropriate follow-up with responsible administrators, coaches, and campus partners.

· Serve as a liaison between the Department of Athletics and university offices, including the Office of the President, Finance, Human Resources, Advancement, Compliance, Communications, Facilities, and other institutional units as needed.

· Assist the Director of Intercollegiate Athletics in maintaining organizational alignment with university goals, departmental objectives, and NCAA and conference expectations.

· Support departmental policy development, process improvement, and workflow coordination to improve efficiency, responsiveness, and consistency across athletics operations.

· Help coordinate executive responses to sensitive or high-priority matters requiring diplomacy, confidentiality, and professional judgment.

· Assist in the organization and execution of high-profile athletics events, donor and alumni engagements, board or leadership meetings, and other strategic functions involving the Office of the Director of Intercollegiate Athletics.

· Maintain confidential files, records, and materials related to executive operations, strategic initiatives, and personnel or organizational matters.

· Represent the Office of the Director of Intercollegiate Athletics in meetings or working groups as assigned.

· Perform other related duties as assigned by the Director of Intercollegiate Athletics.

Typical Qualifications

· Bachelor's degree from an accredited institution.

· Minimum of five years of progressively responsible experience in collegiate athletics administration, higher education administration, executive support, operations, or a related field, consistent with Hampton University's leadership expectations for senior athletics roles.

· Demonstrated experience supporting senior leaders, managing complex projects, or coordinating cross-functional initiatives in a deadline-driven environment.

· Strong written, verbal, interpersonal, and presentation of communication skills.

· Excellent organizational skills and the ability to manage multiple projects, deadlines, and stakeholders simultaneously.

· Demonstrated ability to handle confidential and sensitive matters with discretion and sound judgment.

· Ability to work effectively with athletics administrators, coaches, staff, student-athletes, university officials, and external partners.

· Proficiency in Microsoft Office Suite and other administrative, reporting, and collaboration platforms.

Preferred Qualifications

· Master's degree in sports administration, higher education, business, public administration, or related fields.

· Experience working in an NCAA Division I athletics department.

· Working knowledge of NCAA regulations, conference governance, and athletics department for administrative operations.

· Experience in strategic planning, policy implementation, executive communications, or athletics project management.

· Familiarity with budgeting processes, event coordination, board relations, donor engagement, or university governance structures.

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