Athletics Eligibility Coordinator

Position Announcement

Under the supervision of the Director of First-Year Advisement, and in close collaboration with the Associate Athletic Directors of Compliance and Academic Services & Student Welfare, this position will oversee and determine NCAA eligibility status for entering, continuing, and transferring student-athletes. Work closely with athletic department, including coaches, to monitor NCAA eligibility and review student-athletes’ eligibility status from semester to semester.

Responsibilities

• Maintain accurate NCAA eligibility records and files on each student-athlete, including performing daily Banner queries to monitor student-athlete enrollment and maintaining up-to-date status of student-athlete academic eligibility in Banner Student Information System. Identify eligibility issues involving student-athletes and communicate infraction to Registrar, Academic Advising, Faculty Athletic Representative, and Athletic Compliance Officer for further action.
• Review pending eligibility status of prospective freshmen student-athletes with the NCAA Eligibility Center. Perform and determine all initial transfer evaluations progress/percentage toward degree eligibility. Determine if student-athletes are meeting standards for satisfactory academic progress towards a degree, and provide a comprehensive evaluation of each student-athlete’s admission, readmission, and eligibility status before each semester to certify progress toward degree.
• Communicate with the NCAA Eligibility Center to resolve disputed documents or calculations. Coordinate with the Athletic Department’s Compliance Office on an admission and eligibility status report for all newly recruited student-athletes enrolling for the first time. Provide eligibility and progress toward degree data required for NCAA reports, including Graduation Success Rate (GSR) and Academic Progress Rate (APR), to the Athletic department.
• Manage sensitive and confidential information related to all students, including student-athletes and the entire Utah Tech University (UT) athletic program.
• Maintain current knowledge of NCAA rules, WAC regulations, UT policies, and other pertinent requirements related to student-athlete eligibility.
• Attend advising events on and off-campus and support athletic advisors in meeting with prospective athletes and families.
• Provide the bulk of the eligibility advisement for student-athletes. Refer students to other department advisors for assistance with degree and graduation planning while supporting all other advisors on campus.
• Perform other duties as assigned.

Qualifications

Position Announcement

Under the supervision of the Director of First-Year Advisement, and in close collaboration with the Associate Athletic Directors of Compliance and Academic Services & Student Welfare, this position will oversee and determine NCAA eligibility status for entering, continuing, and transferring student-athletes. Work closely with athletic department, including coaches, to monitor NCAA eligibility and review student-athletes’ eligibility status from semester to semester.

Responsibilities

• Maintain accurate NCAA eligibility records and files on each student-athlete, including performing daily Banner queries to monitor student-athlete enrollment and maintaining up-to-date status of student-athlete academic eligibility in Banner Student Information System. Identify eligibility issues involving student-athletes and communicate infraction to Registrar, Academic Advising, Faculty Athletic Representative, and Athletic Compliance Officer for further action.
• Review pending eligibility status of prospective freshmen student-athletes with the NCAA Eligibility Center. Perform and determine all initial transfer evaluations progress/percentage toward degree eligibility. Determine if student-athletes are meeting standards for satisfactory academic progress towards a degree, and provide a comprehensive evaluation of each student-athlete’s admission, readmission, and eligibility status before each semester to certify progress toward degree.
• Communicate with the NCAA Eligibility Center to resolve disputed documents or calculations. Coordinate with the Athletic Department’s Compliance Office on an admission and eligibility status report for all newly recruited student-athletes enrolling for the first time. Provide eligibility and progress toward degree data required for NCAA reports, including Graduation Success Rate (GSR) and Academic Progress Rate (APR), to the Athletic department.
• Manage sensitive and confidential information related to all students, including student-athletes and the entire Utah Tech University (UT) athletic program.
• Maintain current knowledge of NCAA rules, WAC regulations, UT policies, and other pertinent requirements related to student-athlete eligibility.
• Attend advising events on and off-campus and support athletic advisors in meeting with prospective athletes and families.
• Provide the bulk of the eligibility advisement for student-athletes. Refer students to other department advisors for assistance with degree and graduation planning while supporting all other advisors on campus.
• Perform other duties as assigned.

Qualifications

• Bachelor's degree in a related field required; Master's degree preferred.
• Experience with Banner Student system, especially registration and records functions, preferred or experience working with a similar student information system.
• Ability to multi-task and work as a team member in a busy office setting.
• Demonstrated knowledge of NCAA rules, especially related to eligibility, as well as knowledge of collegiate or university academic programs and courses.
• Demonstrated knowledge of requirements and procedures related to FERPA.
• Must be able and flexible to work evenings and weekends during peak periods at the commencement of each fall and spring semester.
• Ability to implement policies and procedures appropriately.
• Ability to create and maintain accurate records and meet strict deadlines.
• Strong interpersonal communication skills with the ability to work effectively with a diverse group of people.
• Ability to communicate effectively, both verbally and in writing.

Supplemental Information

POSITION DETAILS, COMPENSATION AND BENEFITS: Full-time overtime-exempt staff position. Annual salary of $47,000 for a bachelor’s degree qualified applicant, and $50,000 for a master’s degree qualified applicant. Desired start date of March 2025. Excellent benefits package included that begins on start date; includes medical, dental, vision, employee assistance and wellness programs, life, disability, retirement, undergraduate tuition waivers for employees and eligible dependents, as well as paid holidays in addition to sick and vacation leave accruals. See https://humanresources.utahtech.edu/e... under "Benefits Summary" for more details.

ELECTRONIC APPLICATION PROCEDURES: Application review begins February 10, 2025 . Submit application materials (including resume contents and contact information for three professional references) and upload cover letter electronically. If, because of a disability, you need special services or facilities in order to apply for this opening, please call the Human Resources Office at (435) 652-7520.

ABOUT THE UNIVERSITY: Utah Tech University is an open, comprehensive, polytechnic institution, committed to exceptional student learning and success that has adopted an instructional approach of "active learning. active life" and a culture of innovation and entrepreneurship. We seek faculty and staff committed to creating an active, applied and career-oriented learning environment that is student-centered. Established in 1911 as a community college and in 2013 as a state university, our University is located in picturesque southwestern Utah, approximately 120 miles north of Las Vegas. The area is renowned for its red rocks, desert climate, over 300 days of sunshine annually, and featuring easy access to world-class outdoor recreational opportunities. Click here to learn more about the University.

Utah Tech University is a fast-growing Utah public institution of higher education, with more than 12,000 students. We offer over 250 programs, including masters, bachelors, associates, certificates, endorsements, minors, and/or emphases. We seek to recruit and retain diverse and ambitious faculty and staff who bring new ideas, possess values and career aspirations aligned with the mission and vision, and are inspired to build a premier open, comprehensive, polytechnic university. Utah Tech University is an Equal Opportunity / Affirmative Action employer; the President and employees of the University are fully committed to Affirmative Action within its employment programs and activities. Utah Tech does not discriminate or tolerate discrimination, including harassment, based on race, color, religion, sex, national origin, age, genetic information, sexual orientation, gender identity or expression, pregnancy, disability, status as a protected veteran, or any other status protected by University policy, Title IX, or any other federal, state or local law. The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or the University’s non-discrimination policies:

• Director of Equity Compliance / Title IX Coordinator: Hazel Sainsbury - titleix@utahtech.edu, HCC 579, 435-652-7747.
• Deputy Title IX Coordinator: Jennifer Larimore - titleix@utahtech.edu, 435-652-7731.

For further information regarding non-discrimination, please visit https://titleix.utahtech.edu/ or contact:

• U.S. Department of Education, Office of Assistant Secretary for Civil Rights, ocr@ed.gov, 800-421-3481.
• U.S. Department of Education, Denver Regional Office, ocr.denver@ed.gov, 303-844-5695.

The University provides key institutional information regarding Academics, Campus Safety, Student Services, Employment Laws, and other requirements per the Higher Education Act and other consumer information requirements to prospective students, students, UT employees, and prospective employees online at https://utahtech.edu/right-to-know/ and https://police.utahtech.edu/clery-act/.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification.

Apply Now