Athletics Facilities Event Coordinator I

EXPIRED

Org Marketing Statement

The University of Texas at San Antonio, a Hispanic Serving Institutionsituated in a global city that has been a crossroads of peoples andcultures for centuries, values diversity and inclusion in all aspects ofuniversity life.As an institution expressly founded to advance theeducation of Mexican Americans and other underserved communities,our university is committedto promoting access for all.UTSA, a premierpublic research university, fosters academic excellence through acommunity of dialogue, discovery and innovation that embraces theuniqueness of each voice.

With more than 34,000 students, UTSA is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property—for Texas, the nation and the world. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 03/19/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Org Marketing Statement

The University of Texas at San Antonio, a Hispanic Serving Institutionsituated in a global city that has been a crossroads of peoples andcultures for centuries, values diversity and inclusion in all aspects ofuniversity life.As an institution expressly founded to advance theeducation of Mexican Americans and other underserved communities,our university is committedto promoting access for all.UTSA, a premierpublic research university, fosters academic excellence through acommunity of dialogue, discovery and innovation that embraces theuniqueness of each voice.

With more than 34,000 students, UTSA is the largest university in the San Antonio metropolitan region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service. The university serves as a center for intellectual and creative resources as well as a catalyst for socioeconomic development and the commercialization of intellectual property—for Texas, the nation and the world. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 03/19/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $31,200 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, non-exempt.

Required Application Materials:

• Resume is required.
• Cover Letter is preferred.

Essential Functions

Function: To provide assistance in the daily operations management and administration of the Athletics facilities and events.

Scope: Responsible for facility operations and asset security in compliance with University and Athletics Department policies and procedures.

Duties

Typical:

1. Provides early morning, evening and weekend operations management and administration in conjunction with the Athletics Events Facilities Coordinator II.
2. Assists with event planning, coordinating services for events, along with event set-ups and teardowns.
3. Assists in the training and supervision of facility managers and event staff.
4. Schedules event staffing for assigned events, ensures staff are trained and processes invoices for service providers.
5. Communicates information regarding event procedures, regulations and campus policies to customers and university community.
6. Responsible for security of Athletics facilities.
7. Provides assistance in the coordination and management of capital assets.
8. Assists in coordination of preparation of facility areas for external programs, University programs, Athletic Department events and other activities inside the Athletics buildings.
9. Maintains relations with on- and off-campus departments and service providers.
10. Assists with repair of equipment and facility maintenance as assigned.
11. Assists with budget tracking of maintenance and repair work orders and assists with budgeting for assigned responsibilities.
12. Performs other duties as assigned.

Periodic:

1. Assists with departmental projects, as assigned.
2. Provides problem-solving solutions during events.
3. Helps track facility trends and updates to best practices in event management.

Required Qualifications

• High School Diploma or GED.
• One year of experience in facility management.
• Experience with facility maintenance issues.
• Working knowledge of PC hardware and Microsoft Word, Excel and Outlook software, point of sale terminal, audio/visual equipment to include building-wide sound system, DVD player, audio and video tapes & CDs.
• Excellent written and oral skills and the ability to work with diverse groups.

Preferred Qualifications

• Bachelor’s degree.
• Two years of progressively experience in facility management.
• Current CPR, AED and First Aid certifications.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver’s license and Motor Vehicle Record (MVR).

Working Conditions

• Ability to work with equipment and perform these tasks, including but not limited to: audio/visual equipment, light maintenance, climb ladder, assist with event set-up of tables, chairs, stage and sound, and rearrange fitness equipment.
• Work will be conducted in the office and on indoor and outdoor playing courts and fields.
• May involve work as a member of the skeleton crew during University holidays.

This position will be primarily located on campus. Travel and parking expenses are the employee’s responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.