Athletics Facilities Event Coordinator II

EXPIRED

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 04/11/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Commensurate with education, experience and qualifications.

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on Twitter, Instagram, Facebook, YouTube or LinkedIn.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 04/11/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:

• Resume is required.
• Cover letter is preferred.

Essential Functions

Job Summary

Provide daily operations management and administration of the Athletics events and facilities.

Core Responsibilities

1. Responsible for facility operations, supervision of events and coordinating all aspects of event operations and asset security in compliance with University and Athletics Department policies and procedures.
2. Provides early morning, evening and weekend operations management and administration of Athletic facilities.
3. Initiates, plans, schedules, and manages on and off-site university events to include coordination/procuring of location, facilities, technical services, supplies marketing, publicity, and personnel.
4. Assists with event set-ups and teardowns as needed.
5. Hires, trains, schedules, and supervises full-time Athletics Facilities Event Coordinator I position and student workers.
6. Reconciles student wages account on a monthly basis.
7. Ensures sufficient support personnel are trained, scheduled and available.
8. Develops and manages budgets for internal and external events.
9. Responsible for the security of Athletic facilities.
10. Maintains University Athletics relations with on- and off-campus departments and service providers.
11. Assists with the repair of equipment and some facility maintenance.
12. Assists with tracking maintenance costs and budgeting.
13. Maintains responsibility of university assets by using discretion and independent judgement when necessary to ensure efficient and appropriate operations of all Athletics on-campus events and facilities.
14. Assists with department projects.
15. Prepares reports and researches potential facility trends and upgrades.
16. Keeps up-to-date on best practices in event and facility management.
17. Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree from an accredited university.
• Two (2) years of progressively responsible experience in facility management to include:
• Excellent written and oral skills and the ability to work with various groups.
• Working knowledge of PC hardware and Microsoft Word, Excel, and Outlook software, point of sale terminal, audio/visual equipment to include building-wide sound system, DVD player, audio and video tapes & CDs.

Preferred Qualifications

• Bachelor’s degree in Sports Administration, Physical Education, or related field from an accredited university.
• Four (4) years of progressively responsible experience in facility management.
• Current CPR, AED, and First Aid certifications.
• Experience in personnel administration including hiring, training, and supervising student staff members and student staff development.

Additional Information

• UTSA is a tobacco-free campus.
• This is a security-sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
• Valid driver’s license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

• Work will be conducted in the office and on indoor and outdoor playing courts and fields.
• Ability to travel to and from meetings, training sessions, or other business-related events.
• May be exposed to standing for long hours and working in adverse weather.
• May involve work as a member of the skeleton crew during university holidays.

Physical Demands:

• Ability to work with equipment and perform these tasks, including but not limited to audio/visual equipment, light maintenance, climbing ladders, assisting with event set-up of tables, chairs, stage and sound, and rearranging fitness equipment.

This position will be primarily located on campus. Travel and parking expenses are the employee’s responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.