Athletics Facilities & Events Manager

About FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

Manage athletics facilities & special events for Pitbull Stadium and related athletics facilities with the goal to maximize event bookings and revenue, and position FIU as the premier location for private and special events in the local market.

• Manages special events and facility rentals.
• Assist with sales & marketing plans to promote FIU Stadium as a premier location for special and private events in the greater Miami community with an emphasis on events that will generate rental income, food & beverage sales, or other income.
• Serves as the on-site representative for events held in athletics facilities, such as, concessions, box office, parking, custodial, etc
• Conduct tours of facilities for potential clients; answer questions and provide information regarding facility capabilities.
• Prepare written proposals and present them to potential clients.
• Maximize the use of event space through a proper layering of events/meetings over the same dates.
• Communicates with clients to resolve issues and inquiries; improves customer experience based on client feedback.
• Research and follow current market and industry trends to increase the volume of events. Identify and approach new potential clients and groups. Evaluate the potential business value of various events and clients.
• Establish monthly, quarterly, and annual sales goals and specific performance metrics aligned with business strategies and management of department budget.

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About FIU

Florida International University is a top public university that drives real talent and innovation in Miami and globally. Very high research (R1) activity and high social mobility come together at FIU to uplift and accelerate learner success in a global city by focusing in the areas of environment, health, innovation, and justice. Today, FIU has two campuses and multiple centers. FIU serves a diverse student body of more than 56,000 and 290,000 Panther alumni. U.S. News and World Report places dozens of FIU programs among the best in the nation, including international business at No. 2. Washington Monthly Magazine ranks FIU among the top 20 public universities contributing to the public good.

Job Summary

Manage athletics facilities & special events for Pitbull Stadium and related athletics facilities with the goal to maximize event bookings and revenue, and position FIU as the premier location for private and special events in the local market.

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• Manages special events and facility rentals.
• Assist with sales & marketing plans to promote FIU Stadium as a premier location for special and private events in the greater Miami community with an emphasis on events that will generate rental income, food & beverage sales, or other income.
• Serves as the on-site representative for events held in athletics facilities, such as, concessions, box office, parking, custodial, etc
• Conduct tours of facilities for potential clients; answer questions and provide information regarding facility capabilities.
• Prepare written proposals and present them to potential clients.
• Maximize the use of event space through a proper layering of events/meetings over the same dates.
• Communicates with clients to resolve issues and inquiries; improves customer experience based on client feedback.
• Research and follow current market and industry trends to increase the volume of events. Identify and approach new potential clients and groups. Evaluate the potential business value of various events and clients.
• Establish monthly, quarterly, and annual sales goals and specific performance metrics aligned with business strategies and management of department budget.
• Carefully coordinate activities with clients, culinary team, internal departments, and external personnel to ensure special events occurring at Pitbull Stadium are successful and client satisfaction is achieved and exceeded.
• Assist with overall calendar management for the complex and other assigned duties.
• Reports sales results and revenues on a regular basis and suggests improvements as needed. Responsible for financial reports post-event.
• Responsible for venue contract initiation, revision, and execution of event license agreements for all special events at Pitbull Stadium.
• Main contact for industry meeting professionals, Miami Tourism partners, and other special event organizers looking to host events at Pitbull Stadium.
• Adheres to all State of Florida, University, NCAA, Conference USA, and department rules and policies pertaining to the position of Athletics Facilities & Events Manager. Reports any known NCAA Violations or concerns to the director of Athletic Compliance and be responsible for the monitoring of any subordinate as it relates to NCAA regulations.

Minimum Qualifications

Bachelor's degree and two (2) years of facilities management experience; OR six (6) years of facilities management experience; OR an equivalent combination of relevant education and/or experience.

Desired Qualifications

• Ability to understand and communicate in Spanish is desired.
• Experience with customer relationship management (CRM) software.
• Experience working in a convention center/arena/stadium or hotel/resort group sales or an equivalent combination of education, training, and experience that provides the required knowledge, skills, and abilities.

Job Category

Administrative

Advertised Salary

$44,057

Work Schedule

• Begin time: 8:30 AM
• End time: 5:00 PM

Pre-Employment Requirements

• Driver's License Check
• Expanded Background Check

Other Information

• Ability to work flexible hours as needed.
• Ability to work evenings, weekends, and holidays.

How To Apply

Current Employee

As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest.In this account, you are able to track your applicant statusin " My Applications".

_ To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. _

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.

*This posting will close at 12:00 am of the close date.

How To Apply

Prospective Employee

If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant statusin " My Applications".

_ To be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position and be in good performance standing. _

Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.

*This posting will close at 12:00 am of the close date.

Disclosures

Clery Notice

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/download/annual-security-fire-safety-report/.

To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).

Pay Transparency

Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

_ FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access, Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. _

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