| Title |

Athletics Office Coordinator

| | Category | Technician | | Description |

Position Title:

Athletics Office Coordinator

Reports To:

Athletic Director

Position Status:

| Title |

Athletics Office Coordinator

| | Category | Technician | | Description |

Position Title:

Athletics Office Coordinator

Reports To:

Athletic Director

Position Status:

Part-Time, 17.5 hours per week, 12 months per year, Flexible/Alternative Schedule, Distribution of hours based on institutional need, 910 Annual Hours

Classification/Points:

F, 785 points

Bargaining Unit/Division:

Michigan Education Association, Educational Support Personnel I & II, Division II Technical

Position Description:

This position is responsible for the providing support to the Athletic Director and Coaches, along with the Student Athletes.

Position Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Provide support regarding athletic department travel, credit card statements, purchase orders and requisitions as directed by the Athletic Director and coaches.
2. Coordinate the practice and game facility schedule and provide to the Facilities Department.
3. Prepare online Letters of Intent for each athlete as directed by the Athletic Director or his/her designee.
4. Prepare Right-To-Know data for publication.
5. Assist with the preparation and submission of all NJCAA online reports, including student eligibility, Gender Equity in Athletics Survey, and NJCCA Academic Student Athlete Awards nomination; and others as directed by the Athletic Director or his/her designee.
6. Assist student-athletes as a liaison with other college departments such as admissions, financial aid and the registrar.
7. Provide content, articles and photographs for ACC athletic website, ACC athletic social media, NJCAA National, NJCAA Region XII and MCCAA.
8. Assist in home game day operations as assigned; including stats, videotaping and live streaming, uploading to conference repository, ticket sales and promotions.
9. Assist Athletic Director as directed with outreach to local businesses and potential donors about marketing at home games and/or home events as well as athletic fundraising.
10. Administer all aspects of athletic medical insurance with our provider; gather required information from students, athletes and their families; prepare claim forms; submit description of treatment; do follow-up on claims; and perform online check payments to vendors.
11. Create and distribute student athlete eligibility packets to ensure proper information is provided for student athlete eligibility and ensure proper completion and timely filing of eligibility reports.
12. Initiate and monitor online pay for referees and umpires for college sporting events.
13. Schedule workers for all athletic events and process payments for workers.
14. Compile data for and compose a program for home athletic events.
15. Compile sport schedules and notify media of home game changes and times.
16. Coordinate the production of season passes and proper distribution.
17. Update the athletic showcase and content for athletic television display as needed.
18. Presence on the job is an employee’s fundamental obligation. Regular, reliable, and punctual attendance is required.
19. Perform other duties as assigned by the Supervisor.

| | Position Requirements |

Position Qualifications:

1. Education – Minimum of an Associate Degree required.
2. Experience – Minimum of one year of relevant experience required.
3. Experience with NJCAA preferred.
4. High proficiency in verbal and written communication skills, English composition, grammar and punctuation required.
5. Excellent customer service skills and ability to interact with others in a kind and courteous manner.
6. Demonstrated ability to compose and prepare written correspondence required; both individual and mass mailings.
7. Demonstrated advanced proficiency with Microsoft Office software, specifically Word and Excel required.
8. Demonstrated organization skills with close attention to detail.
9. Ability to create and post social media including graphics.
10. Ability to maintain confidential information.
11. Ability to work in a multi-tasking environment, follow directions, work with minimal supervision, and complete work in an accurate and timely fashion.

| | Full-Time/Part-Time | Part-Time | | Shift | Days | | Close Date | 4/5/2025 | | Open Date | 3/27/2025 | | Location | Alpena Community College - Alpena Campus | | About the Organization | Alpena Community College is located in Northeast Michigan on the beautiful shoreline of Lake Huron. ACC offers two-year degrees, one-year certificates, customized corporate training, and community education to all of Northeast Michigan. Each semester, ACC attracts more than 2,000 students of diverse ages, backgrounds, and academic goals. Smaller class sizes, affordable tuition, and the convenience of two campus locations and online courses, make Alpena Community College a great choice whether you are starting college for the first time, or coming back to school for a new career or additional training. At ACC, you can work on a college degree or acquire specific skills in a number of fields to move you forward in your occupation, plus the courses you complete can be transferred to a four-year college or university.

Vocational/technical programs, distance learning programs, dual-enrollment, cooperative on-campus four-year degree programs and continuing education courses are all available right here, in Northeast Michigan.
| | EOE Statement | The College policies and practices for admission, employment, and activities comply with requirements of Title VII of the Civil Rights Act of 1964, Title IX of the Education Amendment of 1972, Section 504 of the Rehabilitation Act of 1973 as amended, the Age Discrimination in Employment Act of 1967 (ADEA), the Americans with Disability Act (ADA) of 1990 and the ADA Amendments Act of 2010; Title II of the Genetic Information Nondiscrimination Act of 2008. The College does not discriminate on the basis of race, color, religion, national origin, gender, sex, age, or disability. The College practices and policies also comply with the Michigan Persons with Disabilities Civil Rights Act (PDCRA) and the Michigan Elliott-Larson Civil Rights Act (ELCRA) which prohibits discrimination in hiring based on age, height, weight, and marital status and familial status in addition to race, color, religion, sex (which includes pregnancy) and national origin.

Alpena Community College prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. The Notice of Nondiscrimination is located at www.alpenacc.edu.
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