Business Operations Assistant

Position Description

POSITION DETAILS

Reporting to the Deputy Director of Athletics/Chief of Staff, the Business Operations Assistant will assist in the organization and execution of various administrative duties. Providing department staff, donors and guests with customer service and assistance.

RESPONSIBILITIES

Primary duties include, but are not limited to:

• Preparing correspondence for Director of Athletics and Deputy Director of Athletics as needed.
• Oversee the department’s Ambassador program with local volunteers.
• Assist in submitting purchase requisitions for POs for the department.
• Complete invoice payments with Accounts Payable for POs received.
• Train all new hires during the onboarding processes in the department and university processes and policies.

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Business Operations Assistant

Position Description

POSITION DETAILS

Reporting to the Deputy Director of Athletics/Chief of Staff, the Business Operations Assistant will assist in the organization and execution of various administrative duties. Providing department staff, donors and guests with customer service and assistance.

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RESPONSIBILITIES

Primary duties include, but are not limited to:

• Preparing correspondence for Director of Athletics and Deputy Director of Athletics as needed.
• Oversee the department’s Ambassador program with local volunteers.
• Assist in submitting purchase requisitions for POs for the department.
• Complete invoice payments with Accounts Payable for POs received.
• Train all new hires during the onboarding processes in the department and university processes and policies.
• Assist in submitting all contracts via the University’s contract routing process.
• Oversee the game contracts process for all sports.
• Plan and oversee the football season VIP gameday experience.
• Assist in the planning of the department’s Buc Club fundraising events.
• Department liaison for camps to assist in providing steps to coaches on getting them approved by the University.
• Assist as needed in processing ticket orders and requests.
• Manage and submit courtesy car program paperwork monthly.
• Manage approved driver paperwork for insurance with Business Office.
• Oversee the Hall of Fame banquet and any other special events during the year.
• Primary department liaison for work study student hiring process.
• Help with continual evaluation of department policies and procedures.
• Oversight of the Kids Buc Club program.
• Manage game guarantee payment schedules.
• Develop systems and procedures to help streamline the department’s business operations.

Additional duties:

Additional duties may be assigned by the Deputy Director of Athletics/Chief of Staff.

Education/Qualifications:

• Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers
• Excellent computer proficiency (MS Office – Word, Excel and Outlook)
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices
• Bachelor’s Degree; required

Preferred Qualifications:

• Ability to interact with individuals of various social, cultural, economic and educational backgrounds; to work collaboratively and effectively with other staff; student-athletes; coaches; administrators and be able to work in time sensitive and occasional pressured environments.
• Demonstrated ability to exercise sound judgment and handle confidential information with discretion.
• Possess analytical and problem-solving abilities; outstanding communication skills, both oral and written.
• Ability to organize tasks and set priorities.
• Must have total commitment to the adherence to NCAA, Big South Conference and Institutional regulations.

• Ability to operate basic office equipment, use Windows based PC using Microsoft Office.

• Ability to maintain regular, punctual attendance consistent with industry standards, other federal, state, and local standards

• Nights and weekend work required as needed

• Must be able to lift and carry up to 25 lbs

This job description is not designed to contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.

This position will remain open until filled.

Charleston Southern University is a Christian university and tobacco-free campus. We do not illegally discriminate on the basis of race, age, color, national or ethnic origin, disability, sex, pregnancy, childbirth or related medical conditions (including but not limited to lactation), religion, genetic information, veteran or military status, or any other basis on which the university is prohibited from discrimination under local, state or federal law, in its employment or in the provision of its services, including but not limited to its programs and activities, admissions, educational policies, scholarship and loan programs, and athletic and university-administered programs. In order to fulfill its purpose, the university may legally discriminate on the basis of religion in employment. The university has been granted exemption from certain regulations promulgated under Title IX of the Education Amendments of 1972 which conflict with the University’s religious tenets and core values.

To apply, please complete the online application below and attach a resume. Entering untrue or inaccurate information will result in disqualification for consideration of vacant positions, or subsequent termination after hire. This position will remain open until filled. By completing this application you aregiving Charleston Southern University the authority to contact any person, educational institution, current or former employer, or company to disclose in good faith any information they may have regarding your qualifications and fitness for employment including, but not limited to, those you have listed in your application materials. Prior to a final offer of employment, the selected candidate will be required to submit to a background check including, but not limited to, employment verification, educational and other credential verification, criminal background check and reference check. Applicants who will drive for the University will be required to complete a background check on their driving record.

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Statement of Purpose

Charleston Southern University is a comprehensive institution affiliated with the South Carolina Baptist Convention. This suburban coeducational institution offers a liberal arts and professional curricula with degrees at the undergraduate and graduate levels. The university was founded upon the principle that students should have an opportunity for a quality education under the guidance of Christian faculty. The university promotes academic excellence in a Christian environment.

The South Carolina Baptist Convention founded the institution in 1964 as the Baptist College at Charleston. The campus is located 16 miles from the city of Charleston within the city limits of North Charleston. The institution changed its name to Charleston Southern University in 1990 to reflect the offering of graduate programs.

Charleston Southern University forthrightly avers the validity and applicability of Christian truth and values to public, private, individual and corporate activities. Thus, the University seeks to employ only employees who have a personal relationship with Jesus Christ as Savior and Lord; who are committed to the Christian faith; whose faith is reflected in Christian witness through their employment, and their interaction with students, colleagues, and the general public; who will maintain active membership in a local Christian church; and who will be committed to the integration of faith and learning.

Founding Principle: Matthew 28:19-20
“Go ye therefore, and teach all nations, baptizing them in the name of the Father, and of the Son, and of the Holy Ghost: Teaching them to observe all things whatsoever I have commanded you: and, lo, I am with you always, even unto the end of the world. Amen.”

Mission : Promoting Academic Excellence in a Christian Environment

Vision : To be a Christian university nationally recognized for the integration of faith in learning, leading, and serving

• Learning: 2 Corinthians 10:5

“ We demolish arguments and every pretension that sets itself up against the knowledge of God, and we take captive every thought to make it obedient to Christ.”

• Leading: Colossians 3:17

“ And whatever you do, whether in word or deed, do it all in the name of the Lord Jesus, giving thanks to God the Father through him.”

• Serving: Ephesians 2:10

“For we are God's workmanship, created in Christ Jesus to do good works, which God prepared in advance for us to do.”

Biblical Core Values
Scripture
II Timothy 3:16 “All Scripture is given by inspiration of God, and is profitable for doctrine, for reproof, for correction, for instruction in righteousness.” The Bible is the inerrant and infallible record of God's revelation to humanity, and it is the only sufficient source of appeal on matters relating to the Christian faith.

God
Genesis 1:1 **“In the beginning, God created the heavens and the earth.” John 1:3** “All things were made by him; and without him was not anything made that was made.” There is one and only one living true God. The historical account of Genesis decrees that He is the personal and direct Creator of all that exists, including the first human beings Adam and Eve. To Him we owe the highest love, reverence, and obedience.

Jesus Christ
John 14:6 “Jesus said unto them, `I am the way, the truth, and the life: no man comes to the Father, but by me.'” God made provision through Christ for the redemption of sinful humanity by His substitutionary atonement on the cross, and He alone is sufficient as Savior.

Salvation
John 3:16 “For God so loved the world, that he gave his only begotten Son, that whosoever believes in him should not perish, but have everlasting life.” Salvation involves God's gracious redemption of individuals and is offered freely to all who accept Jesus Christ as personal Lord and Savior by repentance and faith.

Life of the Believer
Romans 12:2 “And do not be conformed to this world, but be ye transformed by the renewing of your mind, that ye may prove what is that good and acceptable and perfect will of God.” Christians are to be consistent with Scripture in their character and conduct.

Diversity

Genesis 1:27 “God created man in His own image, in the image of God He created him; male and female He created them.” Because all people are made in God’s divine image, they possess full dignity and are worthy of respect. Matthew 22:39 “‘You shall love your neighbor as yourself.’” Jesus’ command for us to love others as ourselves extends to all people. Revelation 7:9 “After these things I looked, and behold, a great multitude which no one could number, all nations, tribes, peoples, and tongues, standing before the throne and before the Lamb . . .” Charleston Southern University defines diversity as people groups varying in ethnic makeup, cultural background, age, language, educational and professional experience, ability, veteran and/or socioeconomic status. Our commitment to diversity is biblically informed; therefore, the university engages and supports diversity related-matters as they are clearly defined in Scripture.

Human Sexuality

Matthew 19:4-5 “ . . . [God] . . . made them at the beginning ‘male and female,’ and said, ‘For this reason a man shall leave his father and mother and be joined to his wife, and the two shall become one flesh’[.]” Sexuality is one of the ways the marriage covenant between a husband and a wife is sealed and expressed. Marriage is God’s unique gift to reveal the union between Christ and His church and to provide for the man and the woman in marriage the framework for intimate companionship, the channel of sexual expression according to biblical standards and the means for the procreation of the human race. All forms of sexual intimacy that occur outside the covenant of heterosexual marriage, even when consensual, are distortions of the holiness and beauty God intended for it. The promotion or practice of a homosexual lifestyle (including same-sex dating behaviors) is also contrary to the university’s core values. The promotion of transgenderism fails to uphold the university’s core values.

Education:

Deuteronomy 6:6-7a “ . . . these words which I command you today shall be in your heart. You shall teach them diligently to your children . . .” Matthew 28:19-20 “ . . . make disciples of all the nations . . . teaching them to observe all things that I have commanded you . . .” Christianity is the faith of enlightenment and intelligence . . . All sound learning is, therefore, a part of our Christian heritage. The new birth opens all human faculties and creates a thirst for knowledge. Moreover, the cause of education in the Kingdom of Christ is co-ordinate with the causes of missions and general benevolence, and should receive along with these the liberal support of the churches. An adequate system of Christian education is necessary to a complete spiritual program for Christ's people.

Evangelism and Missions
Acts 1:8 “But ye shall receive power, after that the Holy Ghost is come upon you: and ye shall be witnesses unto me both in Jerusalem, and in all Judea, and in Samaria, and unto the uttermost part of the earth.” It is the privilege and duty of every Christian to share the Gospel of Christ personally and by all other methods in harmony with the Gospel.

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