Business Operations Assistant (part-time)

Job Description

SUMMARY: Queens University Athletics Department is seeking a dedicated and enthusiastic Business Operations Assistant to support our Business Operations and Corporate Sponsorship team. The successful candidate will play a crucial role in assisting with various administrative and operational tasks essential for the smooth functioning of our athletic programs. This position offers valuable hands-on experience in sports management and administration within a collegiate athletics environment. This position allows for networking opportunities with athletics professionals and exposure to various facets of sports management and opportunities for professional development and mentorship from experienced athletics administrators.

This is a part-time, up to 20 hour per week position that reports to Senior Associate Athletic Director for Business Development and Sponsorship. This position is not exempt from the provisions of the Fair Labor Standards Act (FLSA) and is eligible to earn overtime pay or compensatory time off for additional hours worked. This position is not eligible for visa sponsorship.

Essential Duties and Responsibilities include:

• Provide support in managing financial transactions and budget tracking for athletics programs.
• Assist with inventory management of athletic equipment and apparel.
• Coordinate logistics for athletic events, including scheduling, venue arrangements, and staffing.
• Assist with data entry, record-keeping, and database management related to athletics operations.
• Support the development and execution of marketing and promotional initiatives for athletic events and programs as it pertains to corporate sponsorships.
• Collaborate with other departments within the athletics program to ensure efficient communication and coordination of activities.
• Assist in coordinating travel arrangements and accommodation for athletic teams.
• Provide excellent customer service to athletes, coaches, staff, and external stakeholders.
• Receive and direct incoming calls to the Athletics Department, providing courteous and professional assistance to callers.

View Full Description

Job Description

SUMMARY: Queens University Athletics Department is seeking a dedicated and enthusiastic Business Operations Assistant to support our Business Operations and Corporate Sponsorship team. The successful candidate will play a crucial role in assisting with various administrative and operational tasks essential for the smooth functioning of our athletic programs. This position offers valuable hands-on experience in sports management and administration within a collegiate athletics environment. This position allows for networking opportunities with athletics professionals and exposure to various facets of sports management and opportunities for professional development and mentorship from experienced athletics administrators.

This is a part-time, up to 20 hour per week position that reports to Senior Associate Athletic Director for Business Development and Sponsorship. This position is not exempt from the provisions of the Fair Labor Standards Act (FLSA) and is eligible to earn overtime pay or compensatory time off for additional hours worked. This position is not eligible for visa sponsorship.

Essential Duties and Responsibilities include:

Apply Now

• Provide support in managing financial transactions and budget tracking for athletics programs.
• Assist with inventory management of athletic equipment and apparel.
• Coordinate logistics for athletic events, including scheduling, venue arrangements, and staffing.
• Assist with data entry, record-keeping, and database management related to athletics operations.
• Support the development and execution of marketing and promotional initiatives for athletic events and programs as it pertains to corporate sponsorships.
• Collaborate with other departments within the athletics program to ensure efficient communication and coordination of activities.
• Assist in coordinating travel arrangements and accommodation for athletic teams.
• Provide excellent customer service to athletes, coaches, staff, and external stakeholders.
• Receive and direct incoming calls to the Athletics Department, providing courteous and professional assistance to callers.

Non-Essential Duties

• Other duties and special projects may be assigned to meet department and university needs.

Qualifications

Experience, Knowledge & Skills Preferred

• Strong organizational skills with attention to detail and ability to prioritize tasks effectively.
• Excellent interpersonal communication (both oral and written), and customer service skills.
• High level of initiative, resourcefulness, and the ability to work independently as well as part of a team
• Strong knowledge and demonstrated experience using all Microsoft Office products.
• Bachelor’s degree in business administration, Sports Management, or a related field or equivalent combination of education and experience.
• Prior experience in athletics administration or event management is preferred but not required.
• Passion for sports and a desire to pursue a career in collegiate athletics administration.

Application Process
Does this sound like a good fit? Click on the green “I’m interested” button and submit:

1. A cover letter addressing the position qualifications and experience
2. Current résumé
3. Salary requirements
4. Contact information for three professional references.

Applications received by January 3, 2025** ,** will receive first consideration. Queens will continue to accept applications until the position is filled.

Additional Information

About Queens University of Charlotte

Located in the heart of the nation’s second fastest growing metropolitan area, Queens University of Charlotte leverages the city’s diverse and thriving environment as an extended classroom. Nationally recognized for undergraduate programs in international and interdisciplinary education, Queens blends the best of liberal arts learning with professional preparation and community engagement. Focused on supporting success for diverse learners, faculty build close and collaborative relationships with students and help them build intentional and individualized roadmaps for flourishing at Queens and beyond. At the graduate program level, the University offers innovative educational experiences that help learners advance professionally and retool for new opportunities. Our environs afford faculty myriad opportunities to advance their own professional growth and teaching and research interests by collaborating with vibrant industry, non-profit, and community organization sectors.

Because of our history of innovation and our legacy of strong leadership , Queens is positioned to be among the new forerunners of American higher education. This is a defining moment for Queens. While other institutions are focused on sustaining and surviving, we are thinking much bigger.

Institutions that understand what is needed and are willing to reimagine what is possible can position themselves to thrive and strengthen their market position after the pandemic with innovative approaches that are deeply connected to the world and its greatest challenges.

By 2030, Queens aspires to become the leading, private, national university of Charlotte with deep, meaningful, and reciprocal connections to the needs of our local community and economy; inventive and multidisciplinary academic programs that are connected to the world’s most pressing challenges and biggest areas of opportunity; a fully connected, integrated, and innovative set of experiences that support holistic wellness and wellbeing; a culture of continuous improvement and investment that enables faculty and staff to flourish and achieve their full potential; and a comprehensive approach to diversity, equity, and inclusion that begins on campus and radiates throughout the community.

Queens University of Charlotte aims to be a leading comprehensive university, distinguished by its commitment to transforming the lives of its students and enhancing the intellectual and cultural fabric of its community. Queens is a campus where diversity, equity, and inclusion are core values. The mission of Queens is to provide transformative educational experiences that nurture intellectual curiosity, promote global understanding, encourage ethical living, and prepare individuals for purposeful and fulfilling lives. To this end, the University recruits talented faculty, staff, and students from across the United States and around the world. Queens encourages applications from women, people of color, people with disabilities, and members of other protected classes and historically minoritized communities. The University also invites applications from individuals who are prepared to provide a rich and varied educational experience to our increasingly diverse student body and to collaborate with colleagues to make Queens an equitable and inclusive place to live, learn, and work.

Queens works to provide an accessible living, learning, and working environment for current and prospective faculty, staff, and students and visitors to our campus. If there are accommodations, we can provide to make your application process more accessible, please contact the Director of Human Resources ([email protected], 704-337-2297). The position duties and responsibilities listed above should be able to be completed with or without reasonable accommodations. HR works in partnership with employees to manage the workplace accommodations process.

Benefits

Queens offers comprehensive benefits to eligible employees, including: medical, dental and vision insurance, domestic partner benefits, a 403b retirement plan, with two options (pre-tax or post-tax (Roth) contributions) with a generous match, vacation and generous paid holidays, tuition remission and tuition exchange, Queens-paid life insurance, supplemental life insurance, dependent life insurance, accidental death and dismemberment insurance, disability insurance, flexible spending accounts (medical, dependent care, Health Savings Account), sick leave and long-term disability leave, paid parental leave, FMLA leave when eligible, reduced cost meals at Morrison Dining Hall, employee assistance program (EAP), free access to the Levine Center, wellness programs. In addition, employees may choose benefits such as pet insurance, critical care insurance and legal assistance.

View Less Description