Business Operations Coordinator

EXPIRED

About the Opportunity

JOB SUMMARY:

This position will work with the Assistant Athletic Director for Business & Finance on the overall management and financial integrity of the Department of Athletics & Recreation. The responsibilities of this position include but are not limited to: process daily Athletic Business Office transactions primarily in the Concur system, maintain accurate accounting records; reconcile budget statements; track outstanding receivables, make capital purchases, manage phone/ipad plans, review and submit all contracts and assist with internal and external financial reporting requirements

RESPONSIBILITIES INCLUDE:

• Managing day-to-day operations of the Athletic Business Office and budget related transactions including, but not limited to: generating direct payment requests, processing employee expense reimbursements, completing account transfers, setting up purchase orders; monitoring recruiting requests and expenses, and managing contracts in accordance with university policy and maintaining records of daily transactions.
• Ensuring accurate documentation and compliance with established operational and financial procedures.
• Regularly monitoring team travel to ensure that proper travel protocols are being followed and that budgetary standards are adhered to, including tracking travel expenses on a per trip basis and properly distinguishing team travel from recruiting or development related travel
• Managing the creation and proper processing of Athletic Department Purchase Orders
• Overseeing reconciliation and settlement of procurement card program
• Managing records of purchasing cycle on capital expenses, computers and cell phone inventory.
• Assisting in producing and reconciling regular budget reports for coaches and department heads and data gathering for various internal and external reporting requirements.
• Maintaining accurate accounting records of anticipated revenue receivables from NCAA and CAA offices, corporate sponsorship contract obligations, and other external revenue sources
• Conducting business in a professional manner and display good judgment and support of the Athletic Department and University goals and objectives.

About the Opportunity

JOB SUMMARY:

This position will work with the Assistant Athletic Director for Business & Finance on the overall management and financial integrity of the Department of Athletics & Recreation. The responsibilities of this position include but are not limited to: process daily Athletic Business Office transactions primarily in the Concur system, maintain accurate accounting records; reconcile budget statements; track outstanding receivables, make capital purchases, manage phone/ipad plans, review and submit all contracts and assist with internal and external financial reporting requirements

RESPONSIBILITIES INCLUDE:

• Managing day-to-day operations of the Athletic Business Office and budget related transactions including, but not limited to: generating direct payment requests, processing employee expense reimbursements, completing account transfers, setting up purchase orders; monitoring recruiting requests and expenses, and managing contracts in accordance with university policy and maintaining records of daily transactions.
• Ensuring accurate documentation and compliance with established operational and financial procedures.
• Regularly monitoring team travel to ensure that proper travel protocols are being followed and that budgetary standards are adhered to, including tracking travel expenses on a per trip basis and properly distinguishing team travel from recruiting or development related travel
• Managing the creation and proper processing of Athletic Department Purchase Orders
• Overseeing reconciliation and settlement of procurement card program
• Managing records of purchasing cycle on capital expenses, computers and cell phone inventory.
• Assisting in producing and reconciling regular budget reports for coaches and department heads and data gathering for various internal and external reporting requirements.
• Maintaining accurate accounting records of anticipated revenue receivables from NCAA and CAA offices, corporate sponsorship contract obligations, and other external revenue sources
• Conducting business in a professional manner and display good judgment and support of the Athletic Department and University goals and objectives.
• Maintaining fiscal integrity and work to improve overall image of Department of Athletics.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree or higher in accounting, finance, business or sport management or related field
• Knowledge of Concur and Banner systems
• Demonstrated understanding of good business practices at collegiate institutions
• Interest in intercollegiate sport and recreation
• Strong work ethic and self-starter mentality

Position Type

Finance

Additional Information

Northeastern University considers factors such as candidate work experience, education and skills when extending an offer.

Northeastern has a comprehensive benefits package for benefit eligible employees. This includes medical, vision, dental, paid time off, tuition assistance, wellness & life, retirement- as well as commuting & transportation. Visit https://hr.northeastern.edu/benefits/ for more information.

Northeastern University is an equal opportunity employer, seeking to recruit and support a broadly diverse community of faculty and staff. Northeastern values and celebrates diversity in all its forms and strives to foster an inclusive culture built on respect that affirms inter-group relations and builds cohesion.

All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, religion, color, national origin, age, sex, sexual orientation, disability status, or any other characteristic protected by applicable law.

To learn more about Northeastern University’s commitment and support of diversity and inclusion, please see www.northeastern.edu/diversity.