Coordinator of Athletic Operations

Position Information

Coordinator of Athletic Operations

Position Information

Minot State University is seeking candidates for the full-time Coordinator of Athletic Operations position.This position provides office management direction, facility operations, and administrative assistance for the AD’s calendar and meetings, athletics administration staff, and the MSU coaching staff. This is a vital leadership, management, communication, and multi-dimensional position. This position reports directly to the Vice President of Student Affairs & Intercollegiate Athletics (or his/her designee).

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Position Information

Coordinator of Athletic Operations

Position Information

Minot State University is seeking candidates for the full-time Coordinator of Athletic Operations position.This position provides office management direction, facility operations, and administrative assistance for the AD’s calendar and meetings, athletics administration staff, and the MSU coaching staff. This is a vital leadership, management, communication, and multi-dimensional position. This position reports directly to the Vice President of Student Affairs & Intercollegiate Athletics (or his/her designee).

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Position Description & Details

Education: Bachelor’s Degree required

Pro** fessional Licensure/Certification:** None

Experience: Experience in office management.

Which types of experience might be substituted for the education requirements?

1-3 years working in an office environment.

• Staff members have a duty to cooperate with and furnish the NCAA, the conference, or the institution with truthful and complete information concerning involvement in or knowledge of rules violations.
• A coach or staff member may be suspended or terminated if found to be involved in deliberate and/or serious violations of NCAA regulations
• Rules education, satisfactory rules knowledge, and documenting compliance activities are mandatory and athletics personnel will be evaluated on their performance

Serves as a member of the athletics administrative team through office operations, practice/competition and event organization, and processing information. Est. Time Allocation: 100%

Office Operations

• Provide administrative support to the Director of Athletics as well as all other athletic administrators.
• Answer phone and greet visitors to the athletics office.
• Maintain all current game contracts.
• Maintain all current & new employee contracts
• Prepare & submit weekly payroll reports

Athletic Operations

• Work with all P-card holders to reconcile P-card receipts with monthly credit card statements.
• Prepare vouchers for payment of invoices.
• Assist & prepare deposits of all incoming revenue, including counting cash
• Schedule & preparation of workers for all game day events
• Assist with compiling summer camp financial information, creating SSI spreadsheets, and following NDUS policies.
• Available for all home events, assisting Game Management Administrators.
• Assist with Pre-registration and Onsite Event Registration for the following Beaver Booster Events: Basketball Tournament, Spring Party, and Beaver Booster Scramble, and Hall of Fame banquet.

General:

• Manage the Athletic Offices.
• Coordinate all activities within institutional, conference, and NCAA guidelines.
• Game Management as assigned by the Director of Athletics.
• Other duties as assigned by the Director of Athletics.

Minimum Requirements

Knowledge, skills, and abilities preferred to perform duties and responsibilities described above:

• Experience in Intercollegiate Athletics is desirable, but not required.
• Possess computer skills for word processing, databases, and spreadsheets.
• Demonstrated office management abilities.
• Have strong verbal and written communication skills, as well as interpersonal and organizational skills.
• Demonstrated ability to multi-task.

About Us

Located in north central North Dakota, Minot State University is a place where east meets west. Nestled on the northern edge of the Mouse River Valley, the campus stands at the heart of the "Magic City." The city of Minot - nicknamed the "Magic City" for its phenomenal growth during the early 1900s - is a regional center for commerce, culture, healthcare, agribusiness, and industry. Minot is home to Minot Air Force Base and is a key service provider in the burgeoning Bakken oil play that's made North Dakota's economy one of the strongest in the United States. Minot State University is a public university dedicated to excellence in education, scholarship, and community engagement achieved through rigorous academic experiences, active learning environments, commitment to public service, and a vibrant campus life. Our athletic programs participate in the Northern Sun Intercollegiate Conference in the NCAA Division II.

Additional Information

Equal Opportunity and Non-Discrimination Statement : Minot State University (MSU) is committed to the principle of equal opportunity in education and employment. MSU does not discriminate on the basis of race, color, national origin, religion, sex, age, disability, sexual orientation, gender identity and expression, genetic information (GINA), marital or parental status, veteran’s status, citizenship status, public assistance status, participation in lawful off-campus activity, spousal relationship to current employee, or other protected status under federal, state, or local law. MSU complies with all federal and state non-discrimination, equal opportunity, and affirmative action laws, orders, and regulations, including complying with the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act of 1973, and Title IX of the Education Amendments of 1972. This policy applies to admissions, enrollment, scholarships, loan programs, participation in University activities, employment, and access to participation in, and treatment in all University programs and activities.

For more information, or for accommodations contact:hr@minotstateu.edu. For Relay Services:Relay North Dakota

ND Veteran's Preference: North Dakota Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

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