Coordinator of Athletics Events & Operations

Department

Athletics, Facilities & Operations

Compensation

$43,888.00 Annual

Position Summary:

The Coordinator of Events and Operations assists the Assistant AD and Deputy AD with administrative and operational functions related to athletic events, facilities, and day-to-day department operations. The primary responsibility is event management , including planning and executing internal and external events, while also supporting operations, administrative tasks, and facility oversight.

Job Functions:

Event Management

Department

Athletics, Facilities & Operations

Compensation

$43,888.00 Annual

Position Summary:

The Coordinator of Events and Operations assists the Assistant AD and Deputy AD with administrative and operational functions related to athletic events, facilities, and day-to-day department operations. The primary responsibility is event management , including planning and executing internal and external events, while also supporting operations, administrative tasks, and facility oversight.

Job Functions:

Event Management

• Manage all aspects of game operations for select sports, including securing and supervising game-day staff, setup, breakdown, and serving as game manager.

• Coordinate event logistics with internal and external entities (police, security, parking, officials, visiting teams).

• Ensure compliance with NCAA Division I standards and institutional policies during events.

• Communicate regularly with coaches, officials, and administrative units regarding event details.

• Oversee event staffing and troubleshoot issues during events.

Operations

• Assist with scheduling management systems for athletic facilities and events.

• Support project management for operational initiatives and special projects as well as other duties assigned by the Assistant AD or Deputy AD.

• Coordinate work orders and ensure timely completion of operational tasks.

• Oversee all GAs, Interns, and OPS event staffing.

Administrative

• Manage budget projections for internal operations and external events; reconcile event expenses.

• Initiate and track contracts through the iContract portal; ensure insurance coverage for outside events meets university requirements.

• Maintain accurate records of events, budgets, and operational activities.

• Provide administrative support for staffing management and departmental reporting.

Facility Management

• Assist in the management, maintenance, and utilization of all athletic-controlled facilities.

• Conduct regular walkthroughs of assigned facilities to ensure cleanliness and functionality.

• Plan and coordinate athletic facility and field maintenance in compliance with NCAA standards.

• Communicate with coaches and administration regarding facility needs and maintenance schedules.

• Supervise facility-related projects as assigned.

Required Qualifications

Master's or Bachelor's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. 

For more information about this position, please contact Ervin Lewis at e.lewis@unf.edu.

Statement(s) of Understanding

This position requires a background check. In conjunction with the University's policy, this position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator

This position has been designated as a Campus Security Authority (CSA). This position has been designated as a CSA because it involves significant responsibility for student and campus activities and/or responsibility for campus security. As such, any person in this position must report to the University Police Department a crime or an incident that might be a crime that he/she becomes aware of. This position has a reporting requirement because the University believes that responsibility for students, campus activities and/or campus security will make the holder of this position someone members of the University community will see as an authority figure and someone to whom they can seek help. A CSA is not expected to investigate or determine whether a criminal incident actually took place. A CSA ’ s responsibility is a duty to report. All positions designated as CSAs are required to complete an online or in - person training session. For more information concerning training or CSA designations, please contact the Clery Act Compliance Manager at (904) 620-1423 or clery@unf.edu.

The holder of this position is responsible for any NCAA and Atlantic Sun Conference bylaws and guidelines that a member of the UNF Athletic Compliance Department provides in addition to all UNF regulations. The individual must also assure that NCAA, Conference and UNF regulations are followed to the best of their knowledge and any violations thereof are reported to UNF Athletic Compliance.

Equal Opportunity

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

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