Director of Administrative Services/Office Manager

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

Type of Position: Professional Staff - Project/Program Administration

Workstudy Position:

No

Job Type: Regular

View Full Description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System two-year institutions will also view open positions and apply within Workday by searching for “Find Jobs for Students”.

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).
If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.
 

Closing Date:

Apply Now

Type of Position: Professional Staff - Project/Program Administration

Workstudy Position:

No

Job Type: Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name: University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the  Apply link/button.

If you have a disability and need assistance with the hiring process please contact Human Resources at 501-916-3180.

For general application assistance or if you have questions about a job posting, please contact Human Resources at 501-916-3180.

Department: Athletics

Department's Website:

Summary of Job Duties: Reporting to the Director of Athletics, the Director of Administrative Services/Office Manager will work collaboratively across all units in the Department of Athletics, including overall Office Management for the Director's Office and the Department, Business Operations and Human Resources.

This role requires the ability to work in a fast-paced environment. In addition, the successful candidate is someone with high energy and a positive attitude who will be flexible and adaptive to change, while demonstrating problem solving skills and the ability to employ ingenuity in their work. Excellent communication, interpersonal, project management, organizational, and leadership skills are desired. This position is governed by state and federal laws, and agency/institution policy.

Qualifications:

REQUIRED EDUCATION AND/OR EXPERIENCE:

• Associate's Degree

PREFERRED EDUCATION AND/OR EXPERIENCE:

• Bachelor’s degree;

• Office Management Experience;

• Customer Service Experience;

• Experience in Intercollegiate Athletics/Higher Education setting preferred.

JOB DUTIES AND RESPONSIBILITIES:

• Responsible for daily office operations;

• Receive calls, emails and disseminates correspondence4 to constituents;

• Prepare reports, letters, forms and documents;

• Assist in maintaining records in Workday platform;

• Manage calendars and other schedules;

• Assist in execution of duties in multiple areas (Business Operations, Human Resources, etc.);

• Assist with preparing/distributing meeting agendas;

• Take detailed minutes for staff meetings as needed;

• Provides logistical support for events and meetings.

• Maintain and purchase supplies in support of unit;

• Comply with all applicable NCAA, Ohio Valley Conference (OVC) and UA Little Rock regulations;

• Other related duties as assigned by the Director of Athletics.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent communication, interpersonal, project management, organizational, and leadership skills;

• Ability to build consensus and foster collaborations;

• Inspire teams to achieve shared goals.

Additional Information:

Salary Information:

Commensurate with education and experience.

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Special Instructions to Applicants:

Recruitment Contact Information:

Frank Cuervo, Director of Athletics, fmcuervo@ualr.edu

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/U...  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements: Criminal Background Check, Financial Credit Check, Sex Offender Registry

The University of Arkansas at Little Rock is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas is an equal opportunity, affirmative action institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of age, race, color, national origin, disability, religion, marital or parental status, protected veteran status, military service, genetic information, or sex (including pregnancy, sexual orientation, and gender identity). Federal law prohibits the University from discriminating on these bases. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Sitting, Talking

Frequent Physical Activity: Sitting, Talking

Occasional Physical Activity: Walking

Benefits Eligible: Yes

View Less Description