Director of Athletics Business Operations (Internal)

Position Details

Position Information

Position Title

Director of Athletics Business Operations (Internal)

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Position Details

Position Information

Position Title

Director of Athletics Business Operations (Internal)

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UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Director of Athletics Business Operations is responsible for oversight of daily business operations for

UIW

Athletics. This role serves as the department leader on fiscal policies and processes, in adherence to the University’s standards and practices. The Director of Athletics Business Operations reports to the Senior Associate Athletic Director of Administration.

This is an internal opening and only current employees of

UIW

are eligible to apply.

Benefits

UIW

has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback.

UIW

offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include

UIW

tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (

EAP

), wellness programs, employee discount program, Public Service Loan Forgiveness (

PSLF

) eligibility and more! Please refer to the Human Resources webpage

for additional details on our benefits and eligibility.

Job Duties

| Job Duty Name | Essential Duties and Responsibilities | | Description of Job Duties |
- Provides leadership, direction, and management of the Athletics financial services team. - Provides strategic recommendations to the Athletic Director and members of the senior staff. - Manages the processes for financial forecasting and budgets and oversees the preparation of all financial reporting. - Advises on long-term business and financial planning. - Establishes and develops relations with members of the UIW Office of Finance and Administration, other key University stakeholders and external partners. - Ensures that financial processing functions (which may include Accounts Payable, Accounts Receivable, and Purchasing) are performed with accuracy and that daily operations run smoothly. - Completes all mandated financial reports, such as the Federal EADA Report, NCAA/AUP Report, Conference Office Requests, etc. - Assesses, recommends, documents, and implements controls as needed to ensure financial processes maintain compliance with federal and state requirements, internal financial and audit policies. - Applies a wide variety of internal and external policies and regulations to address a range of issues, such as NCAA compliance, tax implications, recovery of cash, risk management, and the organized implementation of a diverse range of financial services for students and departments. - Reviews and approves financial transactions, including purchase orders, procurement cards, vouchers, travel vouchers, financial aid payments, etc. - Develops, documents, and implements procedures for financial activities to ensure that UIW Athletics is running as efficiently and effectively as possible. - Reviews, reconciles, and tracks required external revenues on a monthly basis. - Works with revenue generation units to identify, reconcile, and rectify variances between the Athletic Department’s system and University general ledger. - Ensures compliance with institutional, NCAA, and conference regulations. - Performs other duties as assigned. |

Qualifications

| Knowledge Skills and Abilities |
- Strong skills in budgets and execution of procurement. - Excellent written, verbal and interpersonal communication skills. - Strong skills in MS Excel, PowerPoint, Word, and Outlook or similar. - Ability to effectively provide leadership and direction. - Ability to effectively and creatively manage complex issues, supervise staff, develop, analyze and monitor complicated budgets. - Strong interpersonal skills. - Ability to effectively perform with limited direction. - Ability to interact with individuals at all levels in the department, the university and the university community. - Enthusiastic self-starter that consistently exercises sound judgment. - Ability to work effectively with individuals from diverse communities and cultures. - Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA. | | Required Education |
Bachelor’s Degree. | | Required Work Experience |
- Six (6) years of progressively responsible experience in accounting and/or business operations in a complex environment. - Three (3) years of leadership or supervisory experience in an office or other relevant environment. | | Preferred Qualifications |
- Bachelor’s or Master’s Degree or other advanced degree with a business-related concentration (accounting, finance, economics, etc.); Can be working toward degree. - Previous experience with intercollegiate athletics. | | Required Certifications, Licenses or Registrations |
Must have a valid driver license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW. | | Work Hours |
Monday through Friday 8am to 5pm with extended hours as needed, especially during peak periods, to meet departmental goals. | | Physical Demands |
Typical office environment. |

Posting Details

Posting Details

| Posting Number | AS2042PO | | Number of Vacancies | 1 | | Job Type | Full Time | | Job Category | Administrator (exempt) | | Desired Start Date | 10/01/2024 | | Position End Date (if temporary) | | | Reports to | Associate Athletic Director of Student Success | | Salary | Commensurate with experience. | | Open Date | 09/16/2024 | | Close Date | 09/20/2024 | | Open Until Filled | No | | Special Instructions to Applicant |
This is an internal opening and only current employees of UIW are eligible to apply. | | EOE |
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy). | | Title IX |
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy. |

Applicant Documents

Required Documents 1. Resume 2. Cover Letter/Letter of Application Optional Documents 1. Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this employment opportunity?

   • UIW Website
   • HigherEdJobs.com
   • Indeed
   • LinkedIn
   • WorkplaceDiversity.com
   • HispanicDiversity.com
   • BlackJobCenter.com
   • WomenJobCenter.com
   • VeteransConnect.com
   • Personal Referral
   • Employee Referral
   • Other

2. (Open Ended Question)

3. * Are you a current UIW employee?

   • Yes
   • No

4. * What is the highest level of education you have achieved?

   • Less than Bachelor's Degree
   • Bachelor's Degree
   • Master's Degree
   • PHD or higher

5. * How many years of progressively responsible experience do you have in accounting and/or business operations in a complex environment?

   • Less than 6 years
   • 6 years
   • 7 years
   • 8 years
   • 9 years
   • 10 or more years

6. * How many years of leadership or supervisory experience do you have in an office or other relevant environment?

   • Less than 3 years
   • 3 years
   • 4 years
   • 5 years
   • 6 or more years

7. * Describe your experience in a leadership or supervisory role.

(Open Ended Question)

1. * Describe your budget management experience.

(Open Ended Question)

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