Director of Football Operations

Posting Details

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Posting Details (Default Section)

Posting Number:

20260339S

Position Title:

Director of Football Operations

Position Type:

Staff

Posting Details

Do you have questions about the application process? If so, please refer to the Applicant FAQ’s.

Posting Details (Default Section)

Posting Number:

20260339S

Position Title:

Director of Football Operations

Position Type:

Staff

Location:

Villanova, PA

Recruitment Type:

Internal/External Applicants

Work Schedule:

full-time/12-months

Avg Hours Week

Department:

738-Football

Position Summary:

Why work at Villanova?

• Join a mission-driven organization. Since Villanova University’s founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
• Villanova has been included among the nation’s best colleges and universities. VU’s inclusion again in U.S. News & World Report’s 2026 “Best Colleges” rankings is another indication of the University’s continued prominence and forward momentum.
• Villanova’s most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.

The Director of Operations will be responsible for the overall, internal day-to-day operations of our nationally recognized, Division I FCS football program. This position will support student-athletes and coaches in the overall development and operations of the program.

All duties must be completed in compliance with University, Conference, and NCAA rules and regulations.

Duties and Responsibilities:

Office Operations:

• Manage and oversee all travel plans and logistical operations for the Football program. This includes but is not limited to planning ground transportation, air travel, hotels, and meals for the entire travel party.
• Serve as primary football office representative with Athletics Facilities and Ops relative to scheduling practices and events. Primary contact for game management to streamline game day activities. Attend all game management meetings.
• Work closely with football staff to assist with everyday tasks such as but not limited to study hall, ordering office supplies, and transportation for student-athletes.
• Responsible for taking notes at staff meetings and circulating them.
• Work closely with Athletics Student-Athlete Development team to plan and schedule productive community service activities.
• Plan and organize all training table meals for the football program. Work closely with University Dining Services and/ Oakview Group to schedule meals.
  

Administrative, Staffing & Compliance Support:

• Manage NCAA Compliance forms for the football program and ensure the program remains in compliance. Meet all compliance deadlines.
• Responsible for maintaining contact information for student-athletes, parents, alumni of the program, and donors.
• Support compliance with University policies and procedures.
• Take active role in posting and recruiting new staff when there are open positions on the football staff. Support the orientation of new staff.

Financial & Business Office Support

• Responsible for submitting budget requests through ARMS to the Athletic Business Office and reconciling expenses for team meal money, travel, and recruiting.
• Approve and reconcile all invoices for football office expenditures.
• Support responsible use of department funds.

Special Events (Recruiting, Banquets, etc.)

• Responsible for the management and coordination of all aspects of the Football program special events including but not limited to the annual football banquet, the Lou Ferry Golf Outing, and Senior Day activities.
• Organize all logistics for football recruiting weekends and official visits.
• Promote and assist with on-campus bone marrow drive
• Serve as liaison with Team Impact to ensure a good experience for our “team member”.

Marketing, Promotions, & Media Relations

• Work closely with Athletics Marketing team to assist in the marketing and brand management of Villanova Football, including but not limited to game day atmosphere and in-game fan experience and marketing.
• Work closely with Athletics social media/marketing team to establish a creative and more consistent presence and brand. Manage head coach and team social media accounts.
• Attend and actively participate in all regularly scheduled marketing meetings to make sure the planned football branding and marketing is meeting program expectations. Responsible for sharing content of these meetings with football staff.
• Work closely with Athletics Communications to maximize our web site presence and keep it current.

Other:

• Perform other duties and assist with projects as assigned.

Minimum Qualifications:

Formal Education:

• Bachelor’s Degree required.

Work Experience

• 2 years working in a college sport program, preferably football.

Work Skills (e.g., written and verbal communication skills)

• Strong organizational and communication skills.
• Ability to pay close attention to details.
• Ability to work collaboratively with professional staff and student employees.

Specific Job Knowledge (e.g., knowledge of principles and procedures related to field and area)

• Familiarity with individual and team travel logistics.
• Understanding basic budgeting principles.
• General knowledge of NCAA rules.
• Commitment to professionalism, confidentiality, and accuracy.
• Proficiency with basic computer applications, including email, Microsoft Word, and Excel

Equipment Knowledge

• Personal computer and Proficiency with basic computer applications, including email, Microsoft Word, and Excel

Preferred Qualifications:

Work Experience:

• Experience working in Football office.
• Experience with travel logistics for teams.

Specific Job Knowledge:

• Familiarity with University or departmental policies and procedures.
• Experience supporting compliance, record keeping, or customer service in a higher education setting.

Physical Requirements and/or Unusual Work Hours:

Working Conditions/Environment:

• Professional work environment.
• Evening and weekend hours required.
• Travel required.

Special Message to Applicants:

Posting Date:

07/01/2026

Closing Date (11:59pm ET):

Salary Posting Information:

This position falls within salaried grade 14 and the range is $61,100-$64,500. The final salary will be determined with consideration of several factors including the selected candidate’s qualifications, department budget availability, market data, and internal equity.

Salary Grade:

14

Job Classification:

exempt

References Needed

References Needed

| Minimum Number of References Needed | 3 | | Maximum Number of References Needed | 3 |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How did you first hear of this employment opportunity?

   • Indeed.com
   • Higheredjobs.com
   • LinkedIn
   • Glassdoor
   • Chronicle Vitae
   • Academic Keys
   • PA CareerLink/JobGateway
   • Professional Affiliation/Trade Website
   • Diversity Association/Publication Website
   • Advertisement in Academic or Professional Publication
   • Referred by a current employee
   • Referred by a friend, family member, or former employee
   • Heard about it at a conference or career fair
   • Browsing the Villanova website
   • Cabrini University employee
   • Other

2. * If your answer above was a "Closely related field," please provide it here.

(Open Ended Question)

1. * An individual associated with a prospective student-athlete is defined as: • Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and • Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU. Examples of individuals associated with a prospect could be any of, but not limited to, the following: • Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers • Relatives • Strength Coach • Advisors Consistent with the above definition for what constitutes associated, are you associated with any: • Basketball (men’s or women’s) prospective student-athletes (grades 9-12) or their parents, relatives or coaches? Y N

   • Yes
   • No

2. * An individual associated with a prospective student-athlete is defined as: • Any person who maintains or directs others to maintain contact with a prospective student-athlete, the prospective student-athlete’s parents or legal guardians, or the prospective student-athlete’s coach; and • Such contact is directly/indirectly related to the prospective student-athlete’s athletics skills/abilities or for recruitment/enrollment at VU. Examples of individuals associated with a prospect could be any of, but not limited to, the following: • Parents/Legal Guardians • Coaches (high school, college, club) • Personal/Skills Trainers • Relatives • Strength Coach • Advisors Consistent with the above definition for what constitutes associated, are you associated with any: • Current VU basketball (men’s or women’s) student-athletes? Y N

   • Yes
   • No

Documents needed to complete your application:

Required Documents 1. Resume / Curriculum Vitae 2. Cover Letter / Letter of Interest

Optional Documents 1. Other Document

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