Events Coordinator - Intercollegiate Athletics

EXPIRED

Events Coordinator - Intercollegiate Athletics

Hiring Department : Intercollegiate Athletics

Location :  Chicago, IL USA

Requisition ID : 1037641

FTE : 1

Work Schedule : Monday - Friday

Shift : Days

# of Positions : 1

Events Coordinator - Intercollegiate Athletics

Hiring Department : Intercollegiate Athletics

Location :  Chicago, IL USA

Requisition ID : 1037641

FTE : 1

Work Schedule : Monday - Friday

Shift : Days

# of Positions : 1

Workplace Type :  On-Site  

Posting Close Date :  December 1, 2025

Salary Range (commensurate with experience): $23.68 - 23.68 / Hourly Wage

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Under general supervision, the Events Coordinator supports the planning and execution of athletic and rental events by overseeing venue setup and logistics. Responsibilities include coordinating equipment, seating, audio, and video arrangements to ensure seamless event operations and an exceptional experience for participants and guests.

Duties & Responsibilities:

• Set up staging for seats, equipment, audio, and video for athletic events. Directs students that assist with setup
• Act as point person for external customers regarding facility information availability, and costs. Calculate and provide cost estimates for external rental events.
• Set up staging for external events such as weddings, career fairs, and shows. Communicate with external renters to finalize contracts, insurance requirements, equipment needs and final settlement details.
• Perform facility administration for all athletic programs in the following venues; gymnasium, south fields, natatorium and Flames Athletic Center.
• Serve as liaison between venue renters, coaches, staff and Senior Associate Athletics Director for Facilities, Operations, and Capital Projects.
• Manage all aspects of student employment, including scheduling, payroll administration, and assignment of duties.
• Assist in daily preventative facility maintenance.
• Adhere to all University, Conference and NCAA rules and regulations.
• Oversee game management operations across multiple sports to ensure smooth event execution.
• Perform other related duties and participate in special projects as assigned.
• Oversight of department key inventory and building access procedures.

Minimum Qualifications Required:

1. High School graduation or equivalent.

2. Any combination totaling two (2) years (24 months) from the following categories:

A. Professional work experience in event coordination.

B. College course work in any discipline, as measured by the following conversion table or its proportional equivalent:

• 60 semester hours equals one (1) year (12 months)
• 90 semester hours equals two (2) years (24 months)

1. Requires one (1) year of professional experience coordinating events within an Intercollegiate Athletics program concurrent with the Minimum Qualifications. 

Preferred Qualifications: 

• At least one (1) year of professional experience coordinating logistics, stakeholder management, compliance, or large-scale operations

To Apply: For fullest consideration click on the Apply Now button, please fully complete all sections of the online application including adding your full work history with specific details of your duties & responsibilities for each position held.  Fully complete the education, licensure, certification and language sections. You may upload a resume, cover letter, certifications, licensures, transcripts and diplomas within the application.

Please note that once you have submitted your application you will not be able to make any changes. In order to revise your application you must withdraw and reapply. You will not be able to reapply after the posting close date. Please ensure the application is fully completed and all supporting documents have been uploaded before the posting close date. Illinois Residency is required within 180 days of employment.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation

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