Executive Assistant

EXPIRED

Posting Information

Posting Information

Department

Ath Administration-270100

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Posting Information

Posting Information

Department

Ath Administration-270100

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Career Area

Athletics

Is this an internal only recruitment?

No

Posting Open Date

02/05/2024

Application Deadline

02/16/2024

Position Type

Permanent Staff (SHRA)

Position Title

Executive Assistant - Advanced

Salary Grade Equivalent

GN12

Working Title

Executive Assistant

Position Number

00051052

Vacancy ID

P018659

Full-time/Part-time Permanent/Time-Limited

Full-Time Permanent

If time-limited, estimated duration of appointment

Hours per week

40

Work Schedule

Monday – Friday 8AM – 5PM

Occasional evening and weekend work required.

Some travel may be requried.

Work Location

Chapel Hill, NC

Position Location

North Carolina, US

Hiring Range

$53,838 - $71,976

Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .

Position Summary Information

| Be a Tar Heel! |
A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation’s top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance. | | Primary Purpose of Organizational Unit |
The Department of Athletics exists to provide educational and athletic opportunities to young men and women, to provide an environment for student-athletes to learn, advance and excel both academically and athletically, and to serve the interests of the University by complimenting and enhancing its diversity and quality of life. Through its athletic programs, the University seeks to unite alumni, faculty, administration and students in a common shared experience. The governing unit within the Department of Athletics is the Director’s Office, which is the administrative office and clearinghouse for the entire Department of Athletics, and promotes the department’s guiding principle of educating and inspiring through athletics. This unit provides support to administrators, coaches, staff members and student-athletes in order to provide and promote a premier intercollegiate athletic program for The University of North Carolina at Chapel Hill. The Department of Athletics is a highly visible public relations arm of The University of North Carolina at Chapel Hill, with statewide, national and international recognition. | | Position Summary |
The Executive Assistant to the Director of Athletics oversees the daily operation of the Director’s office. This includes proactively maintaining and updating the Director’s calendar and schedule with the authority to prioritize, coordinate the Director’s travel and budget, responding to the public via the phone and email, planning and coordinating hospitality at various games and events, and maintaining the Director’s ticket lists and distribution. This position also works closely with the department’s Executive Team and handles highly confidential and time-sensitive information. Must demonstrate time management and ability to meet deadlines; verbal and written communication skills; effective organizational skills and ability to multitask; problem-solving and decision making; proactivity and self-direction and effective interpersonal skills. | | Minimum Education and Experience Requirements |
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. | | Required Qualifications, Competencies, and Experience |
Experience that demonstrates the ability to prioritize and negotiate manager’s needs regarding meetings, timeframes, and deadlines. Experience that exhibits an awareness of internal and external constituents and organizations through which commitments must be coordinated. Ability to prevent/anticipate scheduling conflicts and resolve conflicts competing with Director’s schedule and/or priorities. Ability to manage highly sensitive, confidential, and time-sensitive information. Requires initiative, critical thinking, and independent decision-making skills. | | Preferred Qualifications, Competencies, and Experience |
Ability to understand, with full awareness, the mission, goals, policies, procedures, laws, rules, and regulations pertaining to the University, the Athletic Department, the ACC, and NCAA. | | Required Licenses/Certifications |
Valid NC Diver’s License | | Special Physical/Mental Requirements |
Must be able to manage a fast-paced, high volume environment. Attention to detail essential. May be required to navigate stairs. May be required to lift/move 25 lbs. Night, evening and weekend work as required. Travel may be required. | | Campus Security Authority Responsibilities |
Not Applicable. | | Position/Schedule Requirements | Night work occasionally, Overtime occasionally, Valid NC Driver’s License, Weekend work occasionally | | Special Instructions | | | Quick Link | https://unc.peopleadmin.com/postings/... |

Contact Information

| Office of Human Resources Contact Information |
If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status. | | Equal Opportunity Employer Statement |
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran. |

Applicant Documents

Required Documents 1. Curriculum Vitae / Resume 2. Cover Letter 3. List of References Optional Documents

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Please select the response below that best describes your experience/education for the Executive Assistant position.
   • Bachelor's, Master's, Doctorate degree preferably in business administration or a related discipline.
   • Associate's degree in secretarial science, business administration, or a related discipline and 1 year of progressively responsible administrative/office management experience
   • Combination of post-high school education and/or progressively responsible administrative/office management experience area to equal at least 3 years. (eg. Associate degree and 1 year of experience)
   • High school diploma/GED and at least 3 years of progressively responsible administrative/office management experience
   • Did not complete high school but have a combination of high school education and administrative/office management experience to equal 7 years. (1 year of high school and 6 years of related experience)
   • None of the above

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