Executive Assistant I, Athletics

EXPIRED

Executive Assistant I, Athletics-(ATH00000328)

Description

Salary Range:

Salary commensurate with experience and qualifications

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Executive Assistant I, Athletics-(ATH00000328)

Description

Salary Range:

Salary commensurate with experience and qualifications

Apply Now

About SMU

SMU’s more than 12,000 diverse, high-achieving students come from all 50 states and over 80 countries to take advantage of the University’s small classes, meaningful research opportunities, leadership development, community service, international study and innovative programs.

SMU serves approximately 7,000 undergraduates and 5,000 graduate students through eight degree-granting schools:Dedman College of Humanities and Sciences,Cox School of Business,Lyle School of Engineering,Meadows School of the Arts,Simmons School of Education and Human Development,Dedman School of Law,Perkins School of TheologyandMoody School of Graduate and Advanced Studies.

SMU is data driven, and its powerful supercomputing ecosystem – paired with entrepreneurial drive – creates an unrivaled environment for the University to deliver research excellence.

Now in its second century of achievement, SMU is recognized for the ways it supports students, faculty and alumni as they become ethical, enterprising leaders in their professions and communities.SMU’s relationship with Dallas– the dynamic center of one of the nation’s fastest-growing regions – offers unique learning, research, social and career opportunities that provide a launch pad for global impact.

SMU is nonsectarian in its teaching and committed to academic freedom and open inquiry.

About the Position:

This role is an on-campus, in-person position.

The Executive Assistant provides executive level support to the Director of Athletics, the Athletics Strategy Team and the overall department. This position will report to the Chief of Staff and support the Chief of Staff with day to day operations.

This position is a crucial part in facilitating seamless operations and Athletic departmental priorities, ensuring the needs of the strategy team, student- athletes, staff, and all campus constituents are met efficiently and effectively.

Essential Functions:

• Provides executive level administrative support to the Director of Athletics. Screens and directs phone calls. Manages office visitors (student-athletes, staff, campus constituents). Serves as receptionist for the Department of Athletics. Assesses urgency of requests and ensures connecting individuals with appropriate resources in a timely manner. Prioritizes needs and requests.

• Manages and maintains a complex calendar for the Director of Athletics office, including appointments, meetings, travel, competition dates, Athletics department functions, and tracking deadlines. Schedules and handles arrangement for complex meetings, events and travel. Facilitates requests from alumni, donors, and other key constituents in alignment with Athletics values of service and teamwork.

• Provides support to Director of Athletics and strategy team including planning, organizing, and arranging meetings, events, and special projects for the department as assigned. Researches, prepares, and distributes information and materials (agendas, reports, correspondence, spreadsheets) for meetings and events. Edits and proofreads correspondence and reports.

• Prepares and facilitates general intra-departmental communications; Reviews and analyze incoming requests, correspondence, e-mails, and reports to determine significance and executes distribution. Maintains Athletics files and records.

• Arranges and oversees athletic travel/hotel reservations. Facilitates travel arrangements with Anthony Travel as needed, Prepares expense reports for Director of Athletics and senior leadership in compliance with University policy. Prepares travel itineraries. Assists with processing orders and expense reports as needed.

• Provides event and operations support on football game days and other special events to support the Chief of Staff.

• Assists with special projects and other duties as assigned

Qualifications

Education and Experience:

Bachelor’s is required.

A minimum oftwo years of work experience providing administrative support is required. Experience providing administrative or operational support in collegiate athletics preferred.

Knowledge, Skills and Abilities:

Candidate must demonstrate strong verbal and interpersonal communications skills to effectively interact with a wide range of constituencies in a diverse community. Must also demonstrate a strong customer service orientation. The ability to be flexible and adapt quickly to changing priorities and needs is essential.

Candidate must demonstrate strong written communication skills with ability to disseminate information into precise and effective written communications. Must also demonstrate a strong focus on attention to detail (with grammar/spelling, data, etc.).

Candidate must possess strong time management, organizational and planning skills with the ability to manage multiple tasks and meet deadlines in a fast-paced team environment. Must also demonstrate a high level of initiative on assignments, with the ability to work with minimal supervision and follow through with appropriate actions.

Candidate must possess strong problem-solving skills with the ability to be resourceful, proactive, solve problems through effective collaboration and appropriate communication.

Candidate must demonstrate high level of proficiency with Microsoft Office (particularly Outlook, Word, and Excel). A strong technical aptitude with the ability to learn new software quickly is essential.

Physical and Environmental Demands:

• Sit for long periods of time

Deadline to Apply:

June 4, 2024

EEO Statement:

SMU will not discriminate in any program or activity on the basis of race, color, religion, national origin, sex, age, disability, genetic information, veteran status, sexual orientation, or gender identity and expression. The Executive Director for Access and Equity/Title IX Coordinator is designated to handle inquiries regarding nondiscrimination policies and may be reached at the Perkins Administration Building, Room 204, 6425 Boaz Lane, Dallas, TX 75205, 214-768-3601, accessequity@smu.edu.

Benefits:

SMU offers staff a broad, competitive array of healthand related benefits. In addition to traditional benefits such as health, dental, and vision plans, SMU offers a wide range of wellness programs to help attract, support, and retain our employees whose work continues to make SMU an outstanding education and research institution.

SMU is committed to providing an array of retirement programs that benefit and protect you and your family throughout your working years at SMUand, if you meet SMU's retirement eligibility criteria, during your retirement years after you leave SMU.

The value of learning at SMU isn't just about preparing our students for the future. Employees have access to a wide variety of professional and personal development opportunities, including tuition benefits.

Primary Location

:USA-TX-Dallas

Job

:Office and Administrative Support

Organization

:Athletics

Schedule

:Regular

Shift

:Staff

Employee Status

:Individual Contributor

Job Type

:Full-time

Job Level

:Day Job

Travel

:No

Job Posting

:May 15, 2024, 5:26:20 PM

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