Executive Assistant, Men's Basketball

Department:

UCF Athletics - Men's Basketball

Position assists in a variety of administrative functions while implementing and maintaining administrative policies and procedures for the men's basketball program.

Responsibilities include, but are not limited to:

• Fields correspondence, reports, inquiries, memoranda and other general documents submitted to the men's basketball office, to include sensitive / confidential projects. Prepares appropriate documents / correspondence as instructed.

• Manages front office operations for men's basketball, including serving as primary point of contact for incoming calls, correspondence, and guests.  Develops and implements administrative standards, policies and practices relative to area of operation.

• Provides daily calendar / schedule support for the Head Coach, Men's Basketball as well as Assistant Coaches as needed. 

• Prepares and reviews documents requiring the signature of the Head Coach, Men's Basketball for accuracy and compliance with Athletics, University, NCAA, State, and Federal policies and procedures. Serves as men's basketball liaison to administrative units where appropriate.

• Coordinates travel arrangements (airlines tickets, hotels, rental cars, etc.) for the Head Coach, Men's Basketball and men's basketball staff as appropriate. Prepares expense and travel reports for reimbursement.

• Provides daily management of the men's basketball operating budget, to include regular collaboration with Athletics Business Office. Prepares purchase orders and orders supplies for program as needed.

• Prepares, tracks, and catalogs game contracts for men's basketball office. Develops / maintains master calendar of men's basketball events for Head Coach.

Department:

UCF Athletics - Men's Basketball

Position assists in a variety of administrative functions while implementing and maintaining administrative policies and procedures for the men's basketball program.

Responsibilities include, but are not limited to:

• Fields correspondence, reports, inquiries, memoranda and other general documents submitted to the men's basketball office, to include sensitive / confidential projects. Prepares appropriate documents / correspondence as instructed.

• Manages front office operations for men's basketball, including serving as primary point of contact for incoming calls, correspondence, and guests.  Develops and implements administrative standards, policies and practices relative to area of operation.

• Provides daily calendar / schedule support for the Head Coach, Men's Basketball as well as Assistant Coaches as needed. 

• Prepares and reviews documents requiring the signature of the Head Coach, Men's Basketball for accuracy and compliance with Athletics, University, NCAA, State, and Federal policies and procedures. Serves as men's basketball liaison to administrative units where appropriate.

• Coordinates travel arrangements (airlines tickets, hotels, rental cars, etc.) for the Head Coach, Men's Basketball and men's basketball staff as appropriate. Prepares expense and travel reports for reimbursement.

• Provides daily management of the men's basketball operating budget, to include regular collaboration with Athletics Business Office. Prepares purchase orders and orders supplies for program as needed.

• Prepares, tracks, and catalogs game contracts for men's basketball office. Develops / maintains master calendar of men's basketball events for Head Coach.

• Responsible for records management for the men's basketball office within Athletics, University, NCAA, and State guidelines.

Minimum qualifications:

• Master's degree; or a bachelor's degree and two (2) years of appropriate experience.

Preferred qualifications:

• Handling confidential materials and information daily, prefer previous advanced business / administrative experience, including strong computer (Microsoft Office) skills

• Organizational and interpersonal skills

• Attention to detail

Due to the nature/scope of Athletics and Athletics events, position may require work during evenings, weekends, and holidays, as well as the ability to stand / walk for extended periods of time and occasional travel.

As a staff member of UCF Athletics, the selected candidate will be a person of integrity and character who shares a commitment for customer service and knowing / complying with NCAA, Conference, and institutional rules as they apply to the UCF Athletics program.

Salary:

Negotiable

Please note that UCF Athletics operates as a Direct Support Organization (DSO) of the University of Central Florida, with different payroll and benefits than university employees. If interested in positions with the university, please click Here to visit their website.

As a proud member of the Big 12 Conference, our mission is to positively transform the lives of our students academically, athletically and personally through a nationally competitive intercollegiate athletics program that enhances the reputation and visibility of the university. We strive to be Florida's preeminent athletic program representing UCF and our community with distinction on the national stage as “Orlando's Hometown Team.”
 

UCF Athletics values our employees and working for us has its perks, including:  

• Benefit packages: Medical, Dental, Vision, Life Insurance, Supplemental Insurances, Flexible Spending & Health Savings Accounts, and Employee Assistance Program
• Wellness initiatives: UCF Athletics is recognized by Cigna Healthcare with the silver level Healthy Workforce Designation for our commitment to employee well-being and vitality through our benefits offerings, wellness platform and programming
• Paid time off for applicable positions, including annual and sick time off and paid holidays  
• Retirement savings options   
• Employee discounts, including tickets to many Orlando attractions   
• Tickets to UCF sporting events
• Education assistance   

To learn more about UCF and the Knights, visit our websites at ucf.edu and ucfknights.com.

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