Executive Assistant to the Senior Director of Athletics

Position Description

To provide administrative support, event and project management, and facilities coordination to the Senior Director of Athletics and the Athletic Department. The role of the Executive Assistant is fast-paced and varied, and represents the Senior Director of Athletics across campus. This position is integrated within the division of Student Development and involves working with various groups on projects that contribute to Biola's overall mission while fostering an atmosphere of success within Athletics. 

Alignment with Theological Positions

The person who fills this position must be someone who personally agrees with Biola’s Articles of Faith and Statement of Biblical Principles and who is supportive of the positions taken by Biola as contained in its Eschatology Teaching Position. As such, this person may not speak against or act in a manner inconsistent with these positions during the course of their employment at Biola.

Department

Athletic Department

Supervisor

This position reports to the Senior Director of Athletics.

Executive Assistant to the Senior Director of Athletics

Position Description

To provide administrative support, event and project management, and facilities coordination to the Senior Director of Athletics and the Athletic Department. The role of the Executive Assistant is fast-paced and varied, and represents the Senior Director of Athletics across campus. This position is integrated within the division of Student Development and involves working with various groups on projects that contribute to Biola's overall mission while fostering an atmosphere of success within Athletics. 

Alignment with Theological Positions

The person who fills this position must be someone who personally agrees with Biola’s Articles of Faith and Statement of Biblical Principles and who is supportive of the positions taken by Biola as contained in its Eschatology Teaching Position. As such, this person may not speak against or act in a manner inconsistent with these positions during the course of their employment at Biola.

Department

Athletic Department

Supervisor

This position reports to the Senior Director of Athletics.

Educational Requirements

Bachelor’s degree required, Master’s degree recommended. 

Work Requirements

40 hours/week, 12 months per year

This position requires in-person attendance at Biola’s campus in La Mirada, California, with consideration for a limited hybrid/flexible work arrangement. 

Primary Responsibilities

1.  Administrative Support to the Senior Director of Athletics

2. Athletic Facilities Coordination

3. Contracts and Hiring

4. Athletic Department Support

5. Point person with Housing and Auxiliary Services on behalf of Athletics 

6. Adidas Gear for Staff

7. Other Tasks as Assigned

Character and Skills Qualifications

• Professional, composed, independent worker. Able to manage workflow, prioritize projects, and plan for deadlines with minimum supervision. Flexible, works well with multiple tasks at once. Task-oriented.

• Has the ability to be an extension of the Senior AD’s insight and leadership. Understands and embraces the department's vision and mission.

• Commitment to Christian higher education and an effective communicator of the strengths of Biola.

• Able to respect and uphold issues of confidentiality with poise, especially related to compliance information, personnel, budget, and student issues.

• Excellent interpersonal skills. Ability to work well with a wide variety of individuals and function as a team member.

• Can communicate professionally with others in person, by email, or on the phone; specifically displaying excellent written and verbal communication, including strong editing skills.

• Demonstrates cultural competence and humility with staff, faculty, and students alike.

• High energy, inclusive, warm, and positive personality. Ability to exercise good judgment and discretion in job performance with a cheerful, courteous, and helpful attitude.

• Excellent computer skills - proficient in Google Suite. Ability to use an office copier and multi-line telephone.

• Can produce digital presentations that are professional, visually attractive, and representative of the department’s excellence. Basic graphic design skills preferred, but not required.

• Appreciates and can provide levity.

Physical Demands and Work Environment:

The physical demands described here are representative of those that an employee must meet to successfully perform the essential functions of this job. The work in this position is performed within routine office conditions, usually without exposure to hazardous or unpleasant conditions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Drive an automobile, van, or truck on public roads and highways.

2. Repetitive use of a computer screen, mouse, and keyboard.

3. Carrying, lifting, loading, and unloading, and setting up for events.

4. Walk across campus - including stairs and slight hills - to tend to daily errands, meetings, event setup, and deliveries.

Hiring Range: $23.85 - 24.56 per hour

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