Executive Director of Soccer Operations

Job Description

This position is responsible for supporting student-athletes, managing administrative tasks, and collaborating with internal and external stakeholders to ensure the continued growth and success of Vanderbilt Soccer. 

Duties and Responsibilities  

Team Operations and Logistics:

• Serve as a leader to student-athletes, fostering their development off the field.
• Manage all aspects of team travel logistics, including transportation, lodging, meals, and itineraries.
• Coordinate and communicate all team-related information, including schedules for events, travel, and training.

Camp Coordination:

Job Description

This position is responsible for supporting student-athletes, managing administrative tasks, and collaborating with internal and external stakeholders to ensure the continued growth and success of Vanderbilt Soccer. 

Duties and Responsibilities  

Team Operations and Logistics:

• Serve as a leader to student-athletes, fostering their development off the field.
• Manage all aspects of team travel logistics, including transportation, lodging, meals, and itineraries.
• Coordinate and communicate all team-related information, including schedules for events, travel, and training.

Camp Coordination:

• Serve as the Summer Camp Coordinator, overseeing all aspects of youth soccer camps, including marketing, management, execution, and leadership.
• Collaborate with the Vanderbilt Camps Director to ensure seamless operations and an exceptional experience for campers and summer camp coaching staff. 

Budget and Administrative Oversight:

• Oversee soccer program budgets, including tracking expenses, processing reimbursements, and adhering to Vanderbilt accounting protocols.
• Complete all administrative tasks required by university and athletics department policies.

Marketing and Communications:

• Collaborate with marketing staff to develop strategies to maximize game attendance and community engagement.
• Work with communications staff to highlight positive PR opportunities for student-athletes and the program.
• Create and distribute marketing materials for recruiting purposes and promote the program’s brand.

Collaboration with Support Teams:

• Work with the team dietitian to plan meals and dining options for student-athletes during training, travel, and games.
• Coordinate with the facilities coordinator to ensure practice and game facilities are prepared and well-maintained.
• Partner with the team equipment manager to manage uniform and equipment orders and attire for coaches, staff, and players.
• Serve as a liaison to ensure athletes receive timely information about academic, housing, medical, and community resources.

Alumni and Community Engagement:

• Oversee alumni communication and engagement efforts, including monthly newsletters, the annual homecoming event, and multiple fundraising initiatives.
• Build and maintain strong relationships with alumni and supporters of the program.

Recruiting Support:

• Assist in planning travel and on-site itineraries for prospective student-athletes and their families.
• Manage and send marketing materials to incoming recruits on behalf of the recruiting team.

Other Responsibilities:

• Collaborate on special projects and initiatives as directed by the coaching staff and administration.
• Perform other duties as assigned to support the success of the program.

Qualifications

Required:

• Bachelor’s degree is required
• Experience in college athletics or a similar fast-paced, dynamic environment is required
• Understanding of basic budget management principles
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Experience using Microsoft Office suite, including Outlook, Word, Excel, Powerpoint, and Teams
• Ability to work well in a collaborative, team environment
• Ability to work evenings, weekends, and holidays as needed

Preferred:

• Experience with entry-level design tools, such as Canva or similar applications
• Experience with Adobe suite of products, such as Acrobat, inDesign or Illustrator
• Knowledge of NCAA regulations and college recruiting processes
• Passion for soccer and a commitment to supporting student-athlete