Expense Analyst
EXPIRED

Georgetown University

Washington, DC

Posted Date: Aug 30, 2024

Expired Date: Oct 01, 2024

QUALIFICATION

  • Salary Expectation
    Unknown
  • Years of Experience
    Not provided
  • Work Type
    Part-time

ABOUT PROGRAM

About the Job
Job Description

Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

The Expense Analyst is responsible for providing transactional support for finance processes to finance and athletics staffs. Collegiate athletics is a unique sector of higher education and managing athletic business operations requires an understanding of finance and athletics. Given that athletics operates in-office daily, this position comes into the office 4 times per week. This presence is especially critical for facilitating a successful relationship between Cluster 4 and GU Athletics. The Expense Analyst is part of a team responsible for the effective and efficient review and monitoring of all university expense reports & Spend Authorizations. The Analyst serves as a team member on the Cluster 4 Financial team, supporting multi-departmental efforts on payables systems and the utilization of existing systems to meet the University’s needs. Responsibilities include, but are not limited to:

  • Review and correct expense reports and supporting documentation for account coding and compliance with the University’s expense policy, communicating exceptions to the expense preparer.

  • Monitor expense reports in progress and help to ensure that expense reports are approved/paid on time, escalating issues to the Manager or Director as needed.

  • Provide training on proper expense report preparation and ProCard usage.

  • Manage travel expense reconciliation, with this significant responsibility requiring a full-time employee dedicated to travel expense reconciliation alone at most institutions.

  • Support of administration of the University’s Procurement Card Program, including managing team travel payment documentation, completing expense reports/monitoring available spend authorization balances, and working closely with travel agents on resolving travel charge discrepancies, and final hotel folios.

Work Interactions

The Expense Analyst will report to the Senior Planning & Budget Analyst. The position will also work closely with the Athletics Coaches & Administrators and Travel Vendor to ensure support of the units with respect to expense report review, timely reimbursement payments to employees for expense report, and employee payments to the university for reimbursement of personal expenses charged to the ProCard. The position will interact with staff across various levels within the University, providing guidance and recommendations to departments on travel policies, the purchases of goods and services, and expense report policy and preparation. The position will work closely with Purchasing and Contracts, Athletics Division and Travel Vendors. The position will assist with multi-departmental efforts in workday GMS and current utilization of existing systems, and will also provide recommendations on travel policies and partners that will support the optimal combination of operational efficiency, timeliness, and cost with team & individual travel. The Analyst is expected to be extensively cross-trained and able to perform the full range of Campus Accounting activities with consistent accuracy, timeliness, and dedication to superior customer service and problem solving.

Georgetown University Business & Finance 2024–2025

Person Role

Adam Schwenz

Associate Director of Financial Services for Student-Athletes

Georgetown University Business & Finance 2023–2024

Person Role

Adam Schwenz

Associate Director of Financial Services for Student-Athletes

Georgetown University Business & Finance 2022–2023

Person Role

Sharon Brummell

Executive Sr. Associate AD for Business & Finance / SWA

Adam Schwenz

Associate Director of Financial Services for Student-Athletes

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