Facilities & Business Assistant

EXPIRED

Position Details

Position Information

Recruitment/Posting Title

Facilities & Business Assistant

Position Details

Position Information

Recruitment/Posting Title

Facilities & Business Assistant

Posting Number

24TM0027

Department

Athletics Events - Operations

Overview

The Rutgers Division of Intercollegiate Athletics sponsors 24 intercollegiate sports, comprised of 14 women’s and 10 men’s programs, that compete at the Division I level. The Scarlet Knights are members of the prestigious Big Ten Conference, the nation’s premier academic and athletic conference, after officially joining the league on July 1, 2014. Known as “The Birthplace of College Football, Rutgers hosted Princeton on Nov. 6, 1869 in the first intercollegiate football game, with RU earning a 6-4 victory. mason gross

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Facilities & Business Assistant for Athletics. The Facilities & Business Assistant assist both the Athletics Facilities/Ops staff and the Athletics Business Office staff in various capacities. On the Operations end, the position will provide event coverage for various sports and outside rental events as needed. They will also provide event/scheduling support for Rodkin Academic Success Center Multi-Purpose Room.

Among the key duties of this position are the following:

Support the Administrative functions around outside rental events (including Camps/Clinics) including preparing rental contracts, preparing operational notes, tracking on expenses/rental payments, and assisting with preparing final invoices for renters.

Assist the Athletics Business Office with preparing Purchase Orders related to Facilities & Operations and will also follow-up with vendors for invoices for work performed on those Purchase Orders and will assist with reconciling larger Facilities vendors billing accounts were possible.

Assist with the preparation/execution of game contracts as well as the logging of those contracts.

Position Status

Hours Per Week

40

Daily Work Shift

Work Arrangement

FLSA

Nonexempt

Position Salary

43,000

Payroll Designation

PeopleSoft

Terms of Appointment

Temporary Staff Appointment - Salaried 12 Month

Qualifications

| Minimum Education and Experience |
- High School diploma or equivalent, and/or up to 4 years of relevant event operations and/or clerical experience. - An equivalent combination of education and/or experience may be substituted for the experience requirement. | | Certifications/Licenses | | | Preferred Qualifications |
- Bachelors Degree preferred. | | Required Knowledge, Skills, and Abilities |

| | Equipment Utilized | | | Physical Demands and Work Environment | | | Special Conditions |
- Clean Driving Record |

Posting Details

| Posting Open Date | 01/29/2024 | | Posting Close Date | 02/08/2024 | | Open Until Filled | No | | Special Instructions to Applicants |
All applicants must complete and attach in the “Applicant Document” section under “Affirmation of Association with a Prospective Student-Athlete Form” the Affirmation of Association with a Prospective Student-Athlete form (provided in the link below)

https://scarletknights.com/documents/... | | Regional Campus | Rutgers University-New Brunswick | | Home Location Campus | Busch (RU-New Brunswick) | | City | Piscataway | | State | NJ | | Location Details | |

Pre-employment Screenings

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements

Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are vaccinated against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Rutgers University may require certain prospective employees to receive an updated (bivalent) vaccine dose. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a minimum of High School diploma or equivalent, and/or up to 4 years of relevant event operations and/or clerical experience? .
   • Yes
   • No

Applicant Documents

Required Documents 1. Resume/CV 2. Affirmation of Association with a Prospective Student-Athlete Form Optional Documents 1. Cover Letter/Letter of Application 2. List of Professional References (contact Info)