Facilities Coordinator III (Athletics)

EXPIRED

Job Title

Facilities Coordinator III (Athletics)

Agency

Texas A&M International University

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Job Title

Facilities Coordinator III (Athletics)

Agency

Texas A&M International University

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Department

Athletics Department

Proposed Minimum Salary

$4,009.20 monthly

Job Location

Laredo, Texas

Job Type

Staff

Job Description

Job Summary

The Facilities Coordinator III, under general supervision, oversees routine, preventative, and planned facility maintenance.  Keeps buildings in safe, secure, condition and in constant working order. Oversees mechanical and electrical operations, HVAC, architecture, and landscaping to ensure building is a comfortable and safe facility for faculty, staff, students, and guests.

Essential Duties and Responsibilities

• Manages property through the ordering and installation of equipment. Acts as surplus equipment and furniture coordinator, handling recyclable materials and sharps containers.

• Manages personnel actions to include time reports, leave request approvals, and annual evaluations.  Provides appropriate professional development opportunities for facilities staff.

• Prepares and manages course equipment shipments in support of certain mobile programs, equipment checks, and troubleshooting.  Receives and distributes supplies/mail/specimen from post offices, docks, bus depots, and labs.  Develops and maintains the general supply inventory and equipment storage for assigned campuses.  Includes organizing and maintaining storage facilities.

• Coordinates and prepares required work orders for electrical, plumbing, custodial, carpentry, key, and sign shops to perform work required to maintain facilities for instructional use. 

• Assists staff and faculty with facility requests, including furniture/equipment moving and assembling, office painting, building renovations, mounting bulletin boards, replacing light bulbs, delivering paper, etc.

• Promotes safe building access practices for faculty, staff, and student workers, providing reminders as necessary and reporting incidents or accidents when required if safety rules are compromised.

• Reports and schedules fire drills and emergency evacuation drills. Serves as primary contact for after-hours building emergencies.

• Schedules maintenance on University departmental vehicles. Tags new acquisitions and proper disposal of unusable furniture/equipment.

• Maintains accurate inventory records and performs annual departmental inventory certification for submission to Property Management.

• Coordinates requests for rekeying entry access and requests for additional keys to a location.

• Prepares and maintains room reservation records requests. Hires, trains, and supervises students and temporary workers to meet demands of facility use.

• Serves as the liaison for the University with outside vendors for maintenance and repairs at facilities.  Assists, as needed, on future growth and building development for the University.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Maintain ultimate responsibility for coordination, management and communication of comprehensive facilities’ schedule to include all events (internal, external and athletic) and upkeep to all parties involved.

• Responsible for the security and storage of equipment and/or for facilitating spaces for such storage.

• Oversee and coordinate the daily maintenance and preparations of the athletic fields.

• Responsible for game day administration to include game day preparation and cleanup.

Minimum Requirements

• Education – Bachelor’s degree in applicable field.

• Experience – Four years of related experience in facilities, building maintenance, or facilities  scheduling and inventory.

• An equivalent combination of education and experience may be considered.

Preferred Education and Experience

• Must possess ability to plan, develop, organize and manage all aspects of the operational activities of the facility.

• Ability to demonstrate good judgement and respond quickly and professionally under pressure and in a very open and public environment.

• Knowledge in OSHA standards in maintaining a safe working environment.

Knowledge and Abilities

Knowledge of:

• Word processing and spreadsheet applications.

Ability to:

• Multitask and work cooperatively with others. 

• Excellent verbal and written communication skills.

• Ability to promptly respond to on-site emergency calls.

Licensing / Professional Certification – None.

Physical Requirements – Ability to exert heavy force.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

This position generally supervises employees.

Other Requirements

• Evening and weekend work required.

• Position requires on campus, face-to-face interactions.

• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $48,110.40/annually

INSTRUCTIONS TO APPLICANT: During the application process you have only one opportunity to enter the requested information, upload documents and Submit the application. You will not be able to make changes or add additional documents once you “Submit” the application materials.  The software does not allow you to “Save” your application and return to complete the process at a later time.  The page "My Experience" has an area provided under Resume/CV to drop or upload files. Be sure to include:

• Resume/CV

• Cover Letter

• At least 3 references and their full contact information, and

• Unofficial transcripts (if applicable)

Applications received by Texas A&M International University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application.  “See resume” is not an acceptable entry in the job application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.

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