Finance Assistant – Athletics – Division of Student Affairs

EXPIRED

Founded on a broad-based commitment to student success in and out of the classroom, the Division of Student Affairs provides a framework for the meta curricular experience with emphasis on the comprehensive development of the students. Central to our success is a commitment to cultivating deep and meaningful one-to-one relationships with students. We build and sustain collaborative relationships throughout the university to best serve the needs of our student body.

The Financial Assistant reports to the Associate Director of Athletics for Business Operations and Strategic Initiatives as part of the Carnegie Mellon Athletics team within the Division of Student Affairs.  The position is responsible for processing all financial transactions within an assigned portfolio that includes accounts receivable, accounts payable, procurement, coordinating the purchasing card reconciliation process for all departmental purchasing cards, processing expense reports, purchase orders, journal entries, and redistributions, paying invoices and reconciling purchase orders. The Financial Assistant also ensures departmental compliance with all relevant university financial policies, maintains complete documentation, and serves as liaison with internal financial services partners.

Your core responsibilities will include:

• Processing all departmental purchasing card activities (including reconciliation)

• Managing a significant volume of transactions on multiple cards with competing deadlines

• Communicating with purchasers and vendors regarding receipt retrieval, itemization, and tax exemption

• Processing purchase orders and invoices, journal entries and expense reports for departmental accounts.

• Coordinating and communicating with key partners such as staff, students, external vendors, Accounts Payable, and Procurement Services

• Other general administrative duties as assigned in support of Athletic operations

Flexibility, excellence, and passion are vital qualities within the Division of Student Affairs. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

View Full Description

Founded on a broad-based commitment to student success in and out of the classroom, the Division of Student Affairs provides a framework for the meta curricular experience with emphasis on the comprehensive development of the students. Central to our success is a commitment to cultivating deep and meaningful one-to-one relationships with students. We build and sustain collaborative relationships throughout the university to best serve the needs of our student body.

The Financial Assistant reports to the Associate Director of Athletics for Business Operations and Strategic Initiatives as part of the Carnegie Mellon Athletics team within the Division of Student Affairs.  The position is responsible for processing all financial transactions within an assigned portfolio that includes accounts receivable, accounts payable, procurement, coordinating the purchasing card reconciliation process for all departmental purchasing cards, processing expense reports, purchase orders, journal entries, and redistributions, paying invoices and reconciling purchase orders. The Financial Assistant also ensures departmental compliance with all relevant university financial policies, maintains complete documentation, and serves as liaison with internal financial services partners.

Your core responsibilities will include:

Apply Now



• Processing all departmental purchasing card activities (including reconciliation)

• Managing a significant volume of transactions on multiple cards with competing deadlines

• Communicating with purchasers and vendors regarding receipt retrieval, itemization, and tax exemption

• Processing purchase orders and invoices, journal entries and expense reports for departmental accounts.

• Coordinating and communicating with key partners such as staff, students, external vendors, Accounts Payable, and Procurement Services

• Other general administrative duties as assigned in support of Athletic operations

Flexibility, excellence, and passion are vital qualities within the Division of Student Affairs. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.

You should demonstrate:

• Proven ability to work on a wide range of administrative and financial tasks in a dynamic, fast-paced environment

• Excellent organizational, time management and planning skills, including the proven ability to prioritize multiple high-priority demands from different constituents

• Social skills that contribute to an outstanding customer-service environment, including application of tact and diplomacy when dealing with customers and sensitive data

Qualifications:

• High School or GED required; Bachelor’s degree in Accounting preferred

• 3-5 years of experience in bookkeeping, accounts payable, data entry or administrative support experience required

• Proficiency in Microsoft Excel

• A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.

Requirements:

• Successful background check

Additional Information:

• Sponsorship : Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over sponsorship of an employment visa for this opportunity.

Are you interested in this exciting opportunity?! Apply today!

Location

Pittsburgh, PA

Job Function

Financial Planning, Analysis, Accounting and Reporting

Position Type

Staff – Regular

Full Time/Part time

Full time

Pay Basis

Hourly

More Information: 

• Please visit “Why Carnegie Mellon” to learn more about becoming part of an institution inspiring innovations that change the world. 

• Click here to view a listing of employee benefits

• Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran. 

• Statement of Assurance

View Less Description