Financial Aid Athletics Specialist [R0143662]

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment.

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The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application:

• Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.
• Required attachments are listed below on the posting. Your application will not be considered without the required attachments.
• Please note that applications must be submitted prior to the close of the recruitment.

Apply Now

Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at (702) 895-3504 or unlvjobs@unlv.edu.

Job Description

The University of Nevada, Las Vegas invites applications for Financial Aid Athletics Specialist [R0143662].

ROLE of the POSITION

The Financial Aid Athletics Specialist reports to the Assistant Director for Financial Aid Processing. The Senior Associate Athletic Director of Compliance provides secondary supervision. This position ensures financial aid awards are in compliance with NCAA, Mountain West Conference, State of Nevada and institutional aid programs. This position serves as the athletic department liaison to the financial aid office. The Financial Aid Athletics Specialist assists in developing, and implements, monitors and assesses a strategic plan for all aspects of the department's student-athlete financial aid processes, including aid allocation, equivalency computation, the monitoring of all institutional and outside aid, and assists with budget management. The Financial Aid Athletics Specialist performs the financial award process, needs analysis, ensures the completion of financial aid verification, and reporting disbursed aid to appropriate parties. The Financial Aid Athletics Specialist will be responsible for obtaining proper guidance or approval from Athletics Compliance, prior to participating in select activities, as defined by NCAA bylaws or institutional policies.

Compliance will be achieved by utilizing:

• Running appropriate queries daily, weekly, or monthly

• Creating and maintaining business process guides

• Effective planning and understanding the business cycle

• Actively engaged with student-athletes and coaching staff to provide personalized service during the recruitment process

This position exists to prioritize student-athlete financial aid processing and financial aid compliance.If time permits, the incumbent may be asked to assist within other areas of the Financial Aid and Scholarships Office. Other daily routines of this position include:

• Answer and return phone calls

• Prompt email responses

• Public records requests

• Verify student-athletes are still eligible for various financial aid programs

Account reconciliation and budget maintenance overview: The Financial Aid Athletics Specialist is responsible for assisting with the processing and monitoring of the athletics scholarship budget.

Specific responsibilities may include, but are not limited to:

• Monthly reconciliation of PeopleSoft to Workday.

• Monthly budget tracking to actual expenditures.

• Assisting with preparing the annual athletic department scholarship budget.

• Daily and monthly monitoring of the athletic department scholarship budget.

• Monitor athletic Foundation endowment accounts to ensure necessary funds are available to process payments.

• Approve and administer book payments for student-athlete accounts.

• Responsible for assisting with completing all annual reports related to financial aid (NSHE, NCAA, Equity Athletic -Disclosure Act (EADA), and other reports that may be required).

• Assisting in the administration of the National Letter of Intent and Summer School scholarship distributions

• Other duties as assigned related to the financial operation of the athletic scholarship budget.

MINIMUM QUALIFICATIONS

This position requires a Bachelor’s Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and 2+ years of R** elated Professional Experience. Credentials must be obtained prior to the start date. Employee must not be in overpayment or default status for any Federal Student Aid program or award.**

Related experience particularly as it relates to student (student-athlete preferred) engagement, recruitment/financial aid, or budgeting and reconciliation and customer service.

Knowledge

• Knowledge of, or ability and willingness to learn federal, state and institutional regulations pertaining to student aid programs.

• Ability to develop a good working knowledge of University and State Business policies, procedures and regulations, including but not limited to State Administrative manual, Nevada System of Higher Education Board of Regents Code and Nevada Administrative Code (NAC).

• Ability to develop a good working knowledge of UNLV and a good working knowledge of UNLV compliance policies and procedures.

Skills

• Strong organization skills and the ability to work in a fast paced environment and manage multiple projects at once and have the ability to complete assigned tasks with minimal supervision at time.

• Effective verbal and written communication skills, and public presentation skills.

• Conflict resolution and problem-solving skills.

• High computer literacy and versatility.

• Liaison and committee participation skills.

• Team building and leadership skills.

Abilities

• Ability to speak and write using appropriate vocabulary and grammar to obtain information and explain policies and procedures.

• complete assigned tasks with minimal supervision at time.

• Ability to work with and maintain confidential material.

• Ability to maintain accurate and complete records.

• Ability to work effectively as part of a team.

PREFERRED QUALIFICATIONS

Master’s Degree from an accredited college or university as recognized by the United States Department of Education and/or the Council on Higher Education Accreditation (CHEA) and experience in working with athletic aid or scholarships and federal aid, specifically in a NCAA Division I program. Credentials must be obtained prior to the start date.

Knowledge

• Good working knowledge and understanding of NCAA & Mountain West Conference manual and Governance Structure is preferred.

Skills

• ARMS web based software experience preferred.

COMMITMENT to DIVERSITY and CAMPUS VALUES

A successful candidate will support diversity, equity, and inclusiveness and contribute to a respectful, positive work environment. They will use our Campus Values to guide their decisions and actions and demonstrate our Rebel spirit.

SALARY

Salary competitive with those at similarly situated institutions.

BENEFITS OF WORKING AT UNLV

• Competitive total rewards package including:

• No state income tax

• Tuition discounts at Nevada System of Higher Education (NSHE) schools

• Tuition discounts for spouses, domestic partners, and dependents

PERKS

• Employee recognition and appreciation programs

• Connect with colleagues with shared interests

• Personal and professional development opportunities

• UNLV athletics ticket discounts

• Statewide employee purchase program discounts

• RebelCard discounts on and off campus

• Wellness programming for all UNLV faculty and staff at no cost

• Opportunity for career advancements to leadership roles

HOW TO APPLY

Submit a letter of interest, a detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references who may be contacted. References will not be contacted until the search chair notifies you in advance.

Applicants should fully describe their qualifications and experience, with specific reference to each of the minimum and preferred qualifications because this is the information on which the initial review of materials will be based.

Although this position will remain open until filled, review of candidates’ materials will begin on August 15, 2024.

Materials should be addressed to Search Committee Chair , and must be submitted through Workday, as we do not accept emailed materials. For assistance with the application process, please contact UNLV Human Resources at (702) 895-3504 or UNLVJobs@unlv.edu.

SPECIAL INSTRUCTIONS FOR INTERNAL NSHE CANDIDATES

UNLV employees or employees within the Nevada System of Higher Education (NSHE) MUST use the “Find Jobs” process within Workday to find and apply for jobs at UNLV and other NSHE Institutions. Once you log into Workday, type "Find Jobs" in the search box which will navigate to the internal job posting site. Locate this specific job posting by typing the job requisition number, “** R0143662”** in the search box.

If you complete an application outside of the internal application process, your application will be returned and you will have to reapply as an internal applicant which may delay your application.

PROFILE of the UNIVERSITY

Founded in 1957, UNLV is a doctoral-degree-granting institution of approximately 30,000 students and more than 3,600 faculty and staff. To date, UNLV has conferred more than 152,000 degrees, producing more than 130,000 alumni around the world. UNLV is classified by the Carnegie Foundation for the Advancement of Teaching as an R1 research university with very high research activity. The university is committed to recruiting and retaining top students and faculty, educating the region's diversifying population and workforce, driving economic activity through increased research and community partnerships, and creating an academic health center for Southern Nevada that includes the launch of a new UNLV School of Medicine. UNLV is located on a 332-acre main campus and two satellite campuses in Southern Nevada.

Here at UNLV, we have come together and created one of the most affirmative and dynamic academic environments in the country. UNLV sits in the top spot in U.S. News & World Report’s annual listing of the nation’s most diverse universities for undergraduates. The university has ranked in the top ten since the rankings debuted more than a decade ago. We continue to show our commitment to serving our wonderfully diverse population and building the future for Las Vegas and Nevada.

For more information, visit us on line at: http://www.unlv.edu

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Box 451062, Las Vegas, NV 89154-1062, Frank and Estella Beam Hall (BEH) Room 553, Telephone: (702) 895-4055; Email: titleixcoordinator@unlv.edu, or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: 1-800-421-3481 FAX: 202-453-6012; TDD: 1-800-877-8339; Email: OCR@ed.gov; or to both.

Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Administrative Faculty

Exempt

Yes

Full-Time Equivalent

100.0%

Required Attachment(s)

Letter of interest, detailed resume listing qualifications and experience, and the names, addresses, and telephone numbers of at least three professional references.

Posting Close Date

Note to Applicant

This position may require that a criminal background check be conducted on the candidate(s) selected for hire.

HR will attempt to verify academic credentials upon receipt of hiring documents. If the academic credentials cannot be verified,HR will notify the faculty member that an official transcript of their highest degree must be submitted within thirty days of the faculty member’s first day of employment.

References will be contacted at the appropriate phase of the recruitment process.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstrate the ability to perform job-related tasks.

For positions that require driving, evidence of a valid driver's license will be required at the time of employment and as a condition of continued employment.

All document(s) must be received on or before the closing date of the job announcements (if a closing date is provided).

Recruitments that provide a work scheduleare subject to change based on organizational needs.

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