Fiscal Asst,Sr

EXPIRED

Position** Title:** Fiscal Asst,Sr

Employee Classification: Fiscal Asst,Sr

College/Division: Athletics

Department: 108000-ATHLETICS

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Position** Title:** Fiscal Asst,Sr

Employee Classification: Fiscal Asst,Sr

College/Division: Athletics

Department: 108000-ATHLETICS

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Internal or External Search: External - Open to all applicants

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: 17.85

Appointment Full-time Equivalency: 1.0

Exempt or Non-Exempt : Non-Exempt

Summary: New Mexico State Athletics is home to 16 intercollegiate teams – and to some of the most dynamic sports squads in the nation. We look forward to you joining our team!

Classification Summary:
Under general direction, performs a broad range of accounting functions with lead responsibility for accounting records in a small office or organization department. Ensures documents being processed are included in the appropriate accounting period. Posts, balances, and closes subsidiary ledgers. Follows up on delinquent accounts receivable customers. Analyzes and verifies internal consistency, completeness, and arithmetic accuracy of account documents and makes adjustments.

Classification Standard Duties:
Coordinates the activities of subordinates; Prepares or verifies and encodes requisitions, invoices, complex journal entries or other transaction documents for accuracy, completeness and compliance with pertinent university or sponsor regulations; assigns transaction codes to document; approves transaction documents within designated limits; Determines if funds are available for expenditures or requisitions and posts to proper account; monitors fund/account balances and notifies appropriate personnel when limits are reached; Maintains special logs or records and balances and reconciles internal accounts or records; Reviews computer reports to identify and trace sources of error; makes necessary corrections; Prepares a variety of straightforward special and recurring accounting related reports, summaries, financial statements, statistical reports and reconciliations; Performs or reviews specialized calculations related to posting and accounting functions; Solves problems and recommends changes in procedure in accordance with previous training or experience; Ensures requirements and specifications of university or outside agencies are met by monitoring and complying with reporting requirements and opening or closing accounts as specified/required; Controls small petty cash fund; authorizes disbursement and fund replenishment; prepares necessary entries; Contacts department personnel, account representatives or other appropriate personnel regularly to resolve problems, keep all parties informed and to serve as a reference source; composes correspondence of technical nature pertaining to assignments; May authorize the purchase of equipment, supplies and services within defined limits; May prepare student personnel payroll action requests.Performs miscellaneous job-related duties as assigned.

Required Education, Experience, Certification/License, Equivalency
Required Education:High School diploma or GED certificate.; Required Experience:Three (3) years of experience related to the standard duties as outlined.; Equivalency:Completion of a post-secondary degree or certificate may substitute for years of experience.; Required Certification/License:

Knowledge, Skills and Abilities
KNOWLEDGE:Knowledge of accounting and bookkeeping practices and principles; Knowledge of generally accepted accounting principles and budgeting practices.; SKILLS:Skill in maintaining and reconciling accounting and financial records.; ABILITIES:Ability to effectively communicate.

Job Duties and Responsibilities
Prepares and reconciles all Travel PCARD athletic department statements (15+ travel cards). This includes
collecting all receipts, coding, providing descriptions, and ensuring compliance with pertinent university and
athletics policies. Back up for all preparation and reconciliation of general PCARDs (15+ cards).
2. Manages all WEX (gas cards) including the creation of an excel spreadsheet to reconcile monthly charges.
This includes collecting all receipts, coding, and ensuring compliance with pertinent university and athletics
policies.
3. Updates and maintains the Athletics Travel Handbook and Athletics courtesy car spreadsheet.
4. Prepares direct pay documents for Enterprise, team buses, non-travel reimbursements, ensuring proper
coding, providing descriptions, and ensuring compliance with pertinent university and athletics policies.
5. Prepares and reconciles team travel reimbursements for the sports of baseball, softball, men's cross country,
men's basketball, women's basketball, football, women's soccer, women's volleyball, women's indoor/outdoor
track & field/cross country, men's & women's tennis, men's & women's golf, & women's swimming, ensuring
proper coding and compliance with pertinent university and athletics policies.
6. Prepares and reconciles individual travel reimbursements for all sports except football, men's basketball, &
women's basketball. Reviews all other individual travel reimbursements for accuracy and compliance with
pertinent university and athletics policies.
7. Prepares Journal Vouchers, Team Travel Advances, NMSU Foundation vouchers and other documents
ensuring compliance with pertinent university and athletics policies.
8. Researches/answers questions related to travel for coaches, staff, and senior administration.
9. Greets and directs visitors to athletic department offices.

Preferred Qualifications

Knowledge of Banner, Aggie Mart,

Special Requirements of the Position
ability to multitask in a fast work environment.

Department Contact: Joseph Almaguer, 575-646-5448, jalma5@nmsu.edu

Contingent Upon Funding: Contingent upon funding

Bargaining Unit Eligibility: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule:

Working Conditions and Physical Effort

Environment: Work is normally performed in a typical interior/office work environment.

Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements: Requires handling of average-weight objects up to 25 pounds or standing and/or walking for more than four (4) hours per day.

Risk: No or very limited exposure to physical risk.

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