Football Operations & Player Development Administrator (Staff Wage)

JOB DESCRIPTION

The University of Virginia's Department of Athletics is seeking a dedicated and detail-oriented Football Operations & Player Development Administrator. This role provides essential administrative support to the Football Operations and Cav Code departments, ensuring smooth execution of game day logistics, player development, alumni relations, and compliance.

Game Responsibilities (including Post-Season play):

JOB DESCRIPTION

The University of Virginia's Department of Athletics is seeking a dedicated and detail-oriented Football Operations & Player Development Administrator. This role provides essential administrative support to the Football Operations and Cav Code departments, ensuring smooth execution of game day logistics, player development, alumni relations, and compliance.

Game Responsibilities (including Post-Season play):

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• Assist the Director of Football Operations (DFO) with contract negotiations and planning for air and ground travel/charters.
• Manage logistical details for home and away games, including securing lodging and meals, and arranging transportation.
• Provide administrative support for team travel, including maintaining databases, processing information, and distributing reports.
• Prepare and disseminate correspondence, documents, rooming lists, itineraries, etc.
• Handle petty cash funds for meal per diems and reconcile expenses.
• Request and distribute game credentials and manage bus tags for away team travel.
• Coordinate bus tips and distribute itineraries.

Student Athletes:

• Input and update player information in the Teamwork database and generate reports as needed.
• Maintain player files and inventory of team awards, ensuring compliance with University, NCAA, and ACC regulations.

Alumni Relations:

• Assist with organizing football alumni events, including producing nametags and facilitating tours of the Hardie Football Operations Center.
• Support event logistics, including purchasing items and assisting with setup and breakdown.

CAV CODE:

• Support Cav Code (Award given to Virginia football players who exemplify the values of Character, Opportunity, Duty, and Engagement) events by managing name tags, bus tip forms, check-in/registration, and event setup and breakdown.

General Administrative Duties:

• Manage practice visitor and media passes, and oversee practice check-in.
• Tag bags for away game travel and assist with per diem management.
• Label envelopes and create per diem signage sheets.
• Support expense reporting for Cav Code and Operations and assist with Holiday card mailings.

Compliance:

• Promote a culture of compliance by ensuring all actions adhere to ACC and NCAA rules and obtain necessary approvals from Compliance Staff.
• Adhere to all University of Virginia, Virginia Football, NCAA, and ACC regulations.

This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link: http://uvapolicy.virginia.edu/policy/HRM-029.

To apply, please submit an application online through Workday at https://jobs.virginia.edu/ and attach a current CV/Resume and Cover Letter. Search on requisition number: R0065326.

Questions related to the application process may be directed to Keith Johnson, HR Specialist at fkj2t@virginia.edu.

The University will perform background checks on all new hires prior to employment. 

MINIMUM REQUIREMENTS

Education: High School Diploma, Bachelor's Degree Preferred
Experience: Some working knowledge of the sport program to be supported
Licensure: None

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.