Office Assistant 1 - Athletics & Recreation/Fac...

SUNY-Fredonia

Fredonia, NY

Posted Sep 13, 2024

Apply on School Website

About the Job

SUNY-Fredonia

Facilities/Event Operations/Equipment, SUNY-Fredonia Profile

Conference

State University of New York Athletic Conference (DIII)

Salary expectation

$35,177/yr

Minimum Yrs Exp

Unknown

Work type

Full-time

Job Description

| | | | | | | Office Assistant 1 - Athletics & Recreation/Facilities Services | | | |

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Category:

Clerical/Secretarial

Subscribe:

Department:

Athletics & Recreation

Locations:

Fredonia, NY

Posted:

Sep 12, 2024

Closes:

Sep 26, 2024 - 11:59 PM EDT

Type:

Full-time

Ref.No.:

probationary/permanent

PositionID:

180994

About State University of New York at Fredonia:

Fredonia, State University of New York is a comprehensive, selective, public, residential, liberal arts university located in beautiful Western New York, just minutes from Lake Erie. Founded in 1826, the university is among the oldest in the SUNY system. Fredonia is home to a world-renowned School of Music and awards both bachelor's and master's degrees in over 100 degree programs in the liberal arts, natural and social sciences, mathematics, education, and business. Fredonia also features cutting-edge programs in the emerging fields of technology, service, and communication. Fredonia earned the 14th spot among top public, master's granting universities in the North in the 2010 edition of "America's Best Colleges," published by U.S. News & World Report. The university has continually ranked as a "best university" in U.S. News & World Report since 1989.

Fredonia is known for its strong academic programs, attractive architecture and grounds, rich campus life, and commitment to student engagement and success. Fredonia is focused on ensuring that all Fredonia students, utilizing knowledge developed through a broad range of intellectual experiences, will be:

1.Skilled (develop Intellectual and Applied Skills, Literacies and Knowledge),
2.Connected (engage Community and Diversity: Local Stewardship, Global Citizenship),
3.Creative (demonstrate Scholarship, Artistry, and Innovation), and
4.Responsible (activate Sustainability, Ethics, Leadership, and Professionalism).

Rewards & Benefits

Competitive compensation plus comprehensive benefits plan including health, dental, and vision insurance and retirement plan options including a fixed pension plan or a 401(A) with generous employer contributions;
Paid leave provisions including sick and holiday leave; impressive educational benefits including tuition-free study plus supplemental tuition aid;
A rich array of services, programs and benefits to help employees advance in their career and enhance the quality of their personal life, including professional development programs and services, employee EAP and wellness programs, discounted membership to the on-campus fitness center, and access to the Campus and Community Child Care Center.

Job Description:

The Office Assistant 1 in Athletics & Recreation/Facilities Services will perform a variety of administrative and support tasks crucial to the efficient operation of the departments. This role involves acting as a receptionist, handling inquiries from faculty, staff, students, and the public about athletic and recreational programs and facilities. The role requires proficiency in MS Office and GSuite, a keen attention to detail, and the ability to manage multiple priorities in a dynamic office environment.

Key responsibilities include supervising work study and temporary student staff, preparing and verifying paperwork for timely payments, and assisting with payroll and purchasing tasks. The Office Assistant 1 will also order supplies, track income from facility rentals, prepare memos, schedule meetings, manage records, and maintain work orders. Additionally, the role involves general officeduties such as filing, sorting mail, faxing, and managing personnel information. The assistant will handle procurement card transactions, reconcile monthly purchases, and ensure accurate record-keeping for accounts and vendors.

Office Assistant 1'sperform office support and clerical work to meet the requirements of agency programs. Such work may consist of, but is not limited to: data entry; math or calculations; mail, supply, and inventory-related tasks; keyboarding and other document preparation tasks; answering telephones; completing forms; assisting customers; creating or assisting in the preparation of reports, charts, graphs, and tables; and other related activities. This work is accomplished in accordance with applicable procedures, rules, regulations, and laws.

Office Assistants 1 perform entry-level clerical and office support work, including processing transactions and maintaining records in a variety of organizational settings. Any given assignment may encompass a broad or narrow range of activities. Office Assistant 1 is a non-supervisory class found at nearly all State agencies.

Requirements:

There are no minimum education or experience requirements for the title of Office Assistant 1.

Appointments and promotions in the New York State Civil Service are made according to principles of "merit and fitness" as mandated by the New York State Constitution.

This position is part of theNew York Hiring for Emergency Limited Placement Statewide (NYHELPS)program. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required.

You may use this link for more information on theNY HELPS Program.

The NYS Civil Service Eligible's list will be canvassed as well as the NYS Civil Service Preferred & Transfer List. Interested candidates on the Preferred & Transfer List must be given preference.

Additional Information:

The hiring salary for an Office Assistant 1,SG06 is $35,177annually. This is a full-time, 12-month, probationary/permanent, day shift, CSEA represented position. Hours to be determined at time of appointment.

Fredonia prides itself on an outstanding workforce. To continually support organizational excellence, the university conducts background screens on applicants.

Pursuant to University policy, the University is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status or domestic violence victim status. Employees, students, applicants or other members of the University community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law, or treated adversely or retaliated against based upon a protected characteristic.

The University's policy is in accordance with federal and state laws and regulations prohibiting unlawful discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email atinfo@goer.ny.gov.

Application Instructions:

Interested candidates may apply and submit the following documents listed belowby clicking on the APPLY NOW button. Eligible candidates who successfully apply by close-of-business on 09/26/2024 will be given full consideration.