Office Assistant: Landscape services/Athletic fields

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Position Information

Position Information

Job Title

Office Assistant: Landscape services/Athletic fields

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Position Information

Position Information

Job Title

Office Assistant: Landscape services/Athletic fields

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Job Description

The beautiful athletic fields at Notre Dame don’t just “happen”: it takes a committed team of professionals to ensure the safety, usability, and longevity of these dedicated spaces for everyone. Come join the team that make our “fields of dreams” a reality as our next

Office Assistant for Landscape Services/Athletic Fields!

In this role, you’ll provide office support for the Director/Superintendent for Landscape Services/Athletic Fields, along with full time and seasonal athletic fields personnel, from your office in Notre Dame Stadium. Here are some of the things you’ll do:

Perform general office functions like answer phones, process mail, maintain office equipment, order supplies, initiate facility work orders through

AIM

, process invoices and monitor

GLEZ

accounts, enter and approve hours for full time and seasonal employees in Ultra Time.

Maintain department records including: equipment maintenance, field management practices, facility keys, financial expenditures, photographic detail of projects and major events, varsity and non- varsity competition schedules, and overtime labor.

Serve as a secondary contact for athletic fields.

Facilitate entry and exit to secure and non-secure areas athletic venues for repair, maintenance, housekeeping and event preparation.

Serve as primary contact for other campus groups (Rec Sports, Intramurals, etc.) using athletic fields.

We offer an amazing benefits package, too! (visit hr.nd.edu) If you are ready to make an exciting change to support Notre Dame, apply today!

Minimum Qualifications

High school diploma,

GED

or equivalent

Some administrative experience

Familiarity with Microsoft Office suite.

Preferred Qualifications

These additional skills and experiences are not required! But having one or more may enhance the likelihood of being considered a top candidate:

Extensive administrative experience

Strong background in Microsoft Office suite

Some college, Associates, or Bachelor’s degree

AIM

work order system,

GLEZ

, and BuyND procurement system.

Special Instructions to Applicants

Department

Planning, Design, and Construction (52015)

Department Website

https://facilities.nd.edu/services/la...

Family / Sub-Family

University Operations / Office Svcs

Career Stream/Level

NIC 2 Coordinator

Department Hiring Pay Range

Up to $21.00/hour

Pay ID

Bi-Weekly

FLSA Status

S3 - FT Non-exempt Hourly

Job Category

Office/Clerical

Job Type

Full-time

Schedule: Days of Week & Hours

Monday through Friday 7:00 am to 4:00 pm

Schedule: Hours/Week

40/week

Schedule: # of months

12

Posting Detail Information

The University of Notre Dame seeks to attract, develop, and retain the highest quality faculty, staff and administration. The University is an Equal Opportunity Employer, and is committed to building a culturally diverse workplace. We strongly encourage applications from female and minority candidates and others that will enhance our community. Moreover, Notre Dame prohibits discrimination against veterans or disabled qualified individuals, and requires affirmative action by covered contractors to employ and advance veterans and qualified individuals with disabilities in compliance with 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a).

Posting Detail Information

| Job Posting Date (Campus) | 03/27/2024 | | Job Posting Date (Public) | 03/27/2024 | | Job Closing Date | 04/10/2024 | | Posting Type | Open To All Applicants | | Posting Number | S24828 | | Quick Link for Internal Postings | https://jobs.nd.edu/postings/34058 |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * How many years of experience do you have working in an office administrative support position?
   • Less than 1 year
   • 1-2 years
   • 2-3 years
   • 3-4 years
   • 4-5 years
   • 5 years and above

Documents Needed to Apply

Required Documents 1. Resume 2. Cover Letter Optional Documents

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