Office Manager for Athletics

EXPIRED

| | | Position: Office Manager for Athletics | |

Location:

Eugene, OR

| | Job Id: 215 | | # of Openings: 0 | |

| |
Status: Fulltime, Benefit Eligible

| | | Position: Office Manager for Athletics | |

Location:

Eugene, OR

| | Job Id: 215 | | # of Openings: 0 | |

| |
Status: Fulltime, Benefit Eligible
Screening Commences: August 8th

Bushnell Overview:

Founded in 1895, Bushnell University provides a holistic Christian education, fostering wisdom, faith, and service in its students. In joining the staff here, you will be part of an academic community that seeks to cultivate your faith while you make a difference in the lives of our students. Bushnell is the largest private university in Eugene’s vibrant university district, which also includes the University of Oregon. Eugene is a college town small enough to know your neighbors and large enough to offer fantastic arts, entertainment, dining, healthcare, and educational opportunities. It is also an ideal place to enjoy the beautiful Pacific Northwest, being just one hour from the Oregon Coast, one hour from the Cascade Mountains, and less than two hours from Portland and the Columbia River Gorge.

The Bushnell Athletic Department is a member of the NAIA and the Cascade Collegiate Conference. Bushnell currently sponsors 17 athletic teams including: basketball (men’s and women’s), cross country (men’s & women’s), track & field and indoor track (men’s and women’s), golf (men’s and women’s), soccer (men’s and women’s), softball, baseball, volleyball, beach volleyball and Esports.

Job Summary:

Under the direction of the Athletic Director and the Associate Athletic Director, the Office Manager for Athletics serves as a welcoming presence for all guests and provides essential administrative, technical, and organizational support. This role includes managing calendars, coordinating events, preparing reports and departmental communications, and collaborating with other campus departments to ensure smooth operations within the Athletic Department.

The Office Manager for Athletics must demonstrate strong organizational and technical skills, excellent oral and written communication, and the ability to manage multiple priorities in a dynamic environment. This role requires a high level of confidentiality, adaptability to changing circumstances, and the capacity to handle frequent interruptions with professionalism. Strong interpersonal skills are essential, along with the ability to work independently and collaboratively to foster a welcoming and professional atmosphere.

Position Duties and Responsibilities:

• Serve as the administrative support, and liaison to designated administrators for a variety of clerical and administrative duties; initiate action on behalf of the Athletic Director, the Associate Athletic Director, the Vice President for Student Development, and other designated staff.
• Manage daily operations of the athletic department.
• Serve as the primary receptionist for the Athletic Department. Greet guests, create/maintain a strong office atmosphere, answer telephones, relay messages, screen and route calls and visitors, and resolve administrative issues according to established guidelines. Provide administrative support to and serve as a resource for athletic administration, staff, and coaches.
• Maintain the calendars of the Athletic Director, Associate Athletic Director, and athletic facilities as needed.
• Provide calendar management, travel planning, event management, human resource management support, front desk coordination, operations support, and project support.
• Be responsible for the physical office space associated with the Athletic Department.
• Facilitate incoming and outgoing mail; organize mass and individual mailings.
• Coordinate new-hire paperwork for all new staff members and maintain directory information for all staff members in the Athletic Department. Assist with the hiring process & onboarding of new athletic department employees.
• Plan, coordinate, and assist with special projects and department events.
• Travel coordination. Book hotel accommodation for athletic teams/recruit visits.
• Provide administrative and programming support for tri-athlete model initiatives, helping to promote student-athlete success in academics, athletics, and as champions of character through collaboration with departmental staff and campus partners.
• Assist in tracking and documenting assessment activity for all areas of Athletics.
• Operate a variety of office equipment such as computers and related software, printers, and copy machines.
• Order and maintain inventory of equipment, materials and office supplies; review documents, records, lists, tables, and other materials for accuracy, completeness and conformance with applicable rules and regulations.
• Assist with office functions including: the development of marketing materials, bulletin boards, and newsletters to be used in relation to the Athletic Department.
• Partner with Athletic Department Leadership to manage and coordinate student-athlete transcript files, letters of intent and scholarship communication, and roster upkeep in Jenzabar.
• Liaise and work with other Office Managers and Administrative Assistants to facilitate communication between Athletics and other departments on campus.
• Serve as point person for Athletic Department facility rentals, facility calendars, and facility communication.
• Assist in the development and preparation of reports, meeting materials, budgets and other reports as needed.
• Accept new projects as assigned and be alert to new initiatives that are consistent with the general scope of the position.
• Advise & mentor student athlete leaders when applicable or assigned.
• Supervise designated student employees. Responsible for supervision, mentorship, and support of student workers, undergrad interns, and graduate interns.
• Attend all Athletic Director and/or Vice President for Student Development assigned events and functions.
• Perform related duties as assigned.

Experience and Qualification Requirements:

• Previous experience in a higher education setting, particularly within Athletics, Enrollment, or Student Life, is highly desirable.
• Higher education degree is preferred.
• Excellent communication skills with demonstrated ability to communicate effectively using tact, patience, and courtesy with individuals from diverse backgrounds and cultures.
• Effective organizational skills.
• High technical aptitude. Strong computer skills with a high level of competency using Microsoft software including, but not limited to Word, Excel, PowerPoint, and Outlook.
• Ability to work independently and operate effectively within a team environment.

Working Conditions/Special Requirements:

• Bushnell seeks candidates who demonstrate a vibrant and maturing Christian faith.
• The position requires a strong commitment to multiculturalism and diversity.
• The position requires working in a non-smoking, drug-free environment.
• The employee must adhere to FERPA guidelines and student confidentiality at all times.
• The employee must have high personal motivation, with great attention to detail and accuracy, project a positive and vibrant attitude in assisting people, and have high ethics of honesty and confidentiality with a genuine and gracious presence pertaining to the students, faculty, staff, and business of the department and the University.
• This position may require lifting up to 25 lbs., as well as bending, stooping, and kneeling.
• The employee must be able to drive a vehicle and possess (or have the ability to attain) an Oregon Drivers License.
• The position may occasionally require evening and weekend hours.
• All employees of Bushnell are “mandatory reporters” under Oregon law. See http://www.oregon.gov/dhs/abuse/pages... for specific information.
• The employee must have knowledge of strong office management techniques; operations, procedures, specific rules and precedents of the office; record-keeping techniques; operation of office machines including computer equipment and specified software; principles of training and providing work direction.
• This position description is subject to change at any time.

Application Instructions:

Bushnell employees are expected to abide by Bushnell’s Theological Context for Community statement. Please read this document before continuing.

To be considered for this position, please click “Apply” below. You will be asked to submit all of the following:

• Cover letter addressing skills, experience, and knowledge
• Resume

• Personal Statement of Faith that clearly addresses all three of the sections below:

  • Section 1: how a maturing Christian faith finds expression in the candidate’s personal life, family life, community life, and current church membership;
  • Section 2: how the candidate integrates faith into his or her work life; and
  • Section 3: the candidate’s understanding of and ability to support Bushnell’s Theological Context for Community statement.

• Contact Information for three references, one of which must be the applicant’s pastor or another appropriate church leader who is able to address the applicant’s faith background.

• Completed Employment Application

Please note: Incomplete application packets may result in disqualification. Final candidate will be required to undergo a criminal background investigation.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting Wendy Yamada at 541-684-7204 or wyamada@bushnell.edu.

In compliance with the Clery Act, Bushnell University provides our Annual Security Report & Fire Safety Report. You may request a paper copy from the Office of Student Life by calling 541-684-7345. This report is required by federal law and contains policy statements and crime statistics for the university.

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