On-Campus Recruiting Coordinator - Football

Summary

The On-Campus Recruiting Coordinator will assist in overseeing the daily operation of the recruiting office, as directed by the Head Football Coach. This person will oversee all aspects of on-campus recruiting within the football program. This includes planningandcoordinatingbothon-andoff-campusrecruitingvisits,organizing the recruiting database and mailing system, and supervising student recruiting assistants. This position reports directly to the Director of Football Operations and Head Football Coach.

Essential Functions

In-House Recruiting Coordinator for Football

• Responsible for initiating and maintaining effective correspondence with prospects, which includes: organizing written and electronic correspondence for coaches, producing weekly bulk mailings to all prospects on mailing list, producing specialty mailings to select top prospects sending specific mailings as directed by the coaching staff, preparing weekly notes for coaches to write and send, organizing mailing calendar with details of “what and when”, archiving mailings by date and category for future use, emailing prospects weekly, maintaining the general recruiting email account, and directing social media, graphics, and video campaigns related to the recruitment of prospective student-athletes.
• Responsible for organizing recruiting travel and logistics for Head
  Football Coach and Coaching staff during recruiting period and for prospective student-athletes during visits. This includes travel reservations, setting up appointments and meetings, and organizing appearances at clinics.
• Organize official and unofficial visits of recruits on campus; Organize and coordinate recruit game-day logistics; coordinate meals, activities, seating, etc. for recruits during visits to BGSU.

• Coordinating on campus visits and events, which includes:

  • Official Visits: coordinate all hotel and travel accommodations for the prospective student-athlete; Schedule meetings with professors on campus, athletic director, coaching staff, student-athlete and academic services; Create schedules for each prospective student-athlete along with itineraries for the visit; Coordinate all events throughout the visit.
  • Unofficial Visits: Coordinate prospective student-athletes schedule with available coaches, Schedule meetings with coaching staff, send out invitations to all home football games, gather information about prospective student-athlete, give tour of campus and facilities, etc.

Summary

The On-Campus Recruiting Coordinator will assist in overseeing the daily operation of the recruiting office, as directed by the Head Football Coach. This person will oversee all aspects of on-campus recruiting within the football program. This includes planningandcoordinatingbothon-andoff-campusrecruitingvisits,organizing the recruiting database and mailing system, and supervising student recruiting assistants. This position reports directly to the Director of Football Operations and Head Football Coach.

Essential Functions

In-House Recruiting Coordinator for Football

• Responsible for initiating and maintaining effective correspondence with prospects, which includes: organizing written and electronic correspondence for coaches, producing weekly bulk mailings to all prospects on mailing list, producing specialty mailings to select top prospects sending specific mailings as directed by the coaching staff, preparing weekly notes for coaches to write and send, organizing mailing calendar with details of “what and when”, archiving mailings by date and category for future use, emailing prospects weekly, maintaining the general recruiting email account, and directing social media, graphics, and video campaigns related to the recruitment of prospective student-athletes.
• Responsible for organizing recruiting travel and logistics for Head
  Football Coach and Coaching staff during recruiting period and for prospective student-athletes during visits. This includes travel reservations, setting up appointments and meetings, and organizing appearances at clinics.
• Organize official and unofficial visits of recruits on campus; Organize and coordinate recruit game-day logistics; coordinate meals, activities, seating, etc. for recruits during visits to BGSU.

• Coordinating on campus visits and events, which includes:

  • Official Visits: coordinate all hotel and travel accommodations for the prospective student-athlete; Schedule meetings with professors on campus, athletic director, coaching staff, student-athlete and academic services; Create schedules for each prospective student-athlete along with itineraries for the visit; Coordinate all events throughout the visit.
  • Unofficial Visits: Coordinate prospective student-athletes schedule with available coaches, Schedule meetings with coaching staff, send out invitations to all home football games, gather information about prospective student-athlete, give tour of campus and facilities, etc.
  • Junior Days: Invite all prospective student-athletes who are juniors in high school to campus, schedule events throughout the day in consultation with coaching staff, coordinate coaches schedule with schedule of event, market event to prospective student-athletes and parents, etc. ?

• Coordinating logistics for recruiting events, which includes: paperwork, compliance, itineraries, meetings, lodging, transportation, food, location, etc.

• Distributing compliance bulletins to all staff for each recruiting cycle, informing compliance of coaches’ travel schedule, maintaining and turning in phone logs to compliance, proactively identifying and resolving any walk-on eligibility issues, staying up-to-date on all new legislation and inform all staff, preview official and unofficial visit compliance paperwork, ensure adequate preparation and timely scheduling of the NCAA recruiting examination on an annual basis or when needed.

• Make work assignments and review work of student support staff; responsible for hiring and training of all student workers, and assigning duties and responsibilities to the recruiting department staff. Oversight of the recruiting office in regard to organizational and compliance issues. Oversee the Recruiting Hosts.

Present to prospective student-athletes and guests - Design and present recruiting material with the intent of recruiting the highest quality student-athletes who are a fit for BGSU and our football program and have a high likelihood of success. Act as the public face of recruiting efforts for Bowling Green football and communicate effectively with program alumni and area coaches in order to attract high quality student-athletes to BGSU.

Compliance, Recruiting, Team, etc.

• Prepare reports, records, and other related documents; preparing paperwork for national letter of intent and applications, monitor grant-in-aid lists and numbers, all with a sensitivity to numbers and counters.
• Other duties as assigned

Minimum Qualifications

The following Degree is required:

• Bachelor's Degree
  • Preference will be placed on those with a background in communications, marketing, or related fields of study

The following Experience is required: - 6 months of required experience in a sport-specific program (to include scheduling, planning, recruiting, or program management). - Experience at the Division I level as either a student-athlete or employee preferred along with experience using compliance and team management platforms (ie. JumpForward, Teamworks).

Additional Information

Knowledge, Skills and Abilities:

• Oral communication skills
• Written communication skills
• General budgeting and accounting skills
• Computer skills, ability to use email and internet functions
• Knowledge of NCAA rules and regulations
• Ability to handle administrative paper work
• Ability to work under stressful conditions
• Ability to make quick and smart decisions
• Ability to relate to a wide variety of people with broad backgrounds and experiences
• Insurable to drive a vehicle for the University

Application Deadline

The search committee will review applications until the position is filled; however, for best consideration, applications should be provided by May 1, 2026.

Required Application Materials & Evaluation

• Experience must be fully documented on the official application.
• The application will be used to evaluate if candidates meet the minimum requirements for the position and for consideration when determining starting pay rate.
• Experience requirements are inclusive of relevant professional experience, or experience attained through relevant internships, co-ops, student employment positions, or graduate assistantships.

Uploads

• Required: Resume (for supplemental information only)
• Optional: Cover Letter

Essential Requirement: Work Authorization

BGSU does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term.

Bowling Green State University is an equal opportunity employer. The University is committed to maintaining an employment and educational environment that is free from unlawful discrimination, harassment, and retaliation. The University prohibits discrimination and harassment on the basis of protected class: age (40 years of age or older), ancestry, color, disability, ethnicity, familial status, gender, gender identity and expression, genetic information, HIV/AIDS status, marital status, military status, national origin, political affiliation, pregnancy, race, religion, sex, sexual orientation, protected veteran status, or any other legally protected characteristic.

EEOC Know Your Rights

OCRC Know Your Rights

In compliance with the ADA Amendments Act (ADAAA), if you have a disability and would like to request an accommodation in order to apply for a position with Bowling Green State University, please call 419-372-8421 or email ohr@bgsu.edu.

BGSU is an E-Verify employer. If hired into this position, you will be required to provide satisfactory proof of employment eligibility by providing acceptable, original forms of identification for employment verification via the Federal I-9 employment verification process. A list of acceptable documents can be seen here: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

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