Outdoor Adventures Program Analyst

Outdoor Adventures Program Analyst

Athletics and Campus Recreation
Job #543166
Close Date: Wednesday, November 6, 2024

Internal Only

View Full Description

Outdoor Adventures Program Analyst

Athletics and Campus Recreation
Job #543166
Close Date: Wednesday, November 6, 2024

Internal Only

Apply Now

At Cal Poly Humboldt, bold hearts and open minds shape the future.

Founded in 1913, Cal Poly Humboldt began as a small college for teachers. Today Humboldt has grown into a comprehensive university with rigorous science and liberal arts programs. Designated a polytechnic in 2022, Cal Poly Humboldt provides hands-on, impactful educational opportunities that lead to meaningful, measurable outcomes for the individual, for the state, and the world.

Cal Poly Humboldt is proud to have nearly 6,000 students of all backgrounds spread across 61 majors, 13 graduate programs, and 4 credential programs — all of whom contribute passion and creativity within their fields and set the stage for a future grounded in equity and sustainability. Hands-on learning, inspired teaching, ground-breaking research, and thought-provoking creative activity happen daily at Humboldt.

Cal Poly Humboldt is a Hispanic-Serving Institution that strives to foster an inclusive and equitable community to support our students of diverse backgrounds. We are committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality committed to working in a multicultural and multiracial community that reflects the diversity of the state.

Finding a better future is a task for the bold and open, the down-to-earth and visionary. Cal Poly Humboldt strives to cultivate these qualities in leaders, innovators, and scholars in every field.

(Job #543166) Administrative Analyst/Specialist E-I, Outdoor Adventures Program ANalyst, Hiring Range: $4,598 - $4,900. This is a full-time, benefited, exempt, 12-month pay plan permanent position with a one-year probationary period in Athletics. This position comes with a premium benefits package that includes outstanding vacation, medical, dental, and vision plans, life insurance, voluntary pre-tax health and dependent care reimbursement accounts, a fee waiver education program, membership in the California Public Employees Retirement System (PERS), and 14 paid holidays per year. Additional benefits information can be found at https://hraps.humboldt.edu/employee-benefits. Please note that this is an internal recruitment open only to active, stateside, Cal Poly Humboldt Employees.

Position Summary:

The Outdoor Adventures Program Analyst coordinates the daily operation of the Outdoor Adventures program, Aquatics Programs, and programming that supports Cal Poly Humboldt’s Academic and Engagement groups and assists with oversight of the Equipment Room. This includes program development, risk management, creating curriculum for experiential learning, planning and professional development, responsibilities in training and lead oversight of a student team of Outdoor Adventure Leaders, Assistants, Interns, and other part-time staff as well as coordination of the logistics for the Outdoor Adventures, Aquatics Programs; and monitoring the equipment rental program.

Key Responsibilities:

Activities Programming and Logistics

• Program development, planning outdoor activities, and research, assess and/or identify area information associated with activities.
• Schedules Outdoor Adventure, Certification, Leisure, Virtual, and Aquatics programs that effectively meet the needs of the campus community.
• Responsible for working with the appropriate Cal Poly Humboldt staff to secure facilities, vehicle schedules, and technical equipment needed for programming support.
• Assists Associate Director of Campus Recreation in the preparation of budget materials and is responsible for reporting for Outdoor Adventures, Leisure, Aquatics, and additional programming areas.
• Responsible for recommending to the Associate Director of Campus Recreation appropriate development and maintenance of Activities program policies and procedures, to include leadership and risk management.
• Responsible for implementing Summer Youth Aquatics Camp including program development, recruitment, hiring, training, and scheduling. Ensures programs are operating safely and effectively.
• Responsible for other special programs and events, including the development of school group and youth at risk activities, and programming for Cal Poly Humboldt’s Orientation, Diversity Programs, Academic departments, and additional private/custom trips for the greater community.
• Provides lead oversight for Student workers performing the daily tasks for Outdoor Adventure and Aquatics programs.
• Advises student assistants and trip leaders regarding policies, general procedures and risk management procedures established by Activities policy. Such as vehicle and trailer inspections, driving logs, VHF radio, and equipment checks.
• Prepares risk management materials, coordinates training of Activities Outdoor Adventures/Aquatics staff regarding policy, leadership and risk management concerns and other issues. Handles incident and accidents, conducts investigations, reviews past accidents and incidents for program safety and makes changes accordingly.
• Works with campus and local community organizations to develop and expand upon programs and special events offered via Activities program areas, i.e. the Humboldt Orientation Program, residence halls, campus clubs and programs, and other leadership programs and community groups.
• Works closely with academic programs and/or departments that offer professional training, such as boating safety, instruction, provides professional development opportunities, and experiential learning.
• Responsible for adherence to permits and maintaining positive interactions with land use agencies, i.e. Forest Service, Bureau of Land Management and State and County parks.
• Responsible for tracking staff certifications for CPR/First Aid, Commercial Drivers Licenses, and additional certifications that support safety and professional development.
• Lead oversight of all trip planning logistics.
• Assists with planning and execution of special events.

Record Keeping/Clerical

• Generates cost analysis, financial projections, analysis, financial proposals/grants, contracts/agreements, and invoices and/or payments related to programs.
• Responsible for Monitoring registration, tracks enrollment numbers and assists student staff with procedures.
• Responsible for Monitoring liability waivers for Cal Poly Humboldt/Outdoor Adventures, the Forest Service and other programs.
• Reserves facilities and outdoor spaces associated with activities.
• Maintains files for all Outdoor Adventures programs including pre- and post-trip participant records, vehicle rosters, trip evaluations and risk management reports.
• Maintains and submits employee payroll records.
• Maintains documents regarding staff schedules and instructor qualifications.
• Monitors files and database systems on all Leisure Activity & Outdoor Adventure and Aquatics leaders and assistant leaders, including qualifications, experience, training, and historical information related to programs that have been led or organized.
• Maintains database system for the leisure, outdoor and aquatic program registrations.
• Prepares trip and expense report including but not limited to, mileage reimbursement, receipts, carpool releases, permits, incident and other paperwork related to outdoor activities.
• Prepares semester-end reports and year end reports.
• Prepares and edits information to be included in the Outdoor Adventures catalog/website.
• Identifies and maintains appropriate concession or retail items for Outdoor Adventures

Lead Oversight for Student/Casual/Intermittent Hourly Employees

• Shares responsibility for recruiting, interviewing, hiring, training, and evaluating
• Creates and coordinates work schedules
• Monitors timekeeping systems
• Provides feedback for performance improvement to the Associate Director
• Communicates payroll timeline and procedures to employees.
• Collects payroll documents such as missed punch logs and Employee Data Sheets. Submits payroll documents.
• Vouches payroll documents for accuracy and adherence to procedure.
• Audits absences (timekeeper function)

Public Relations

• Develops public relations goals to extend the existing programs into the local and on-campus communities.
• Establishes and maintains contacts in the local community to assist in the promotion of the programs and arranges media presentations.

Other Duties as Assigned

Knowledge, Skills, and Abilities Associated with this Position Include:

As listed in Classification Standards:

• Working knowledge of general practices, program, and/or administrative specialty. Basic knowledge of and ability to apply fundamental concepts. Working knowledge of budget policies and procedures.
• Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty.
• Knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them.
• Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques.
• Ability to organize and plan work and projects including handling multiple priorities.
• Ability to make independent decisions and exercise sound judgment.
• Ability to compile, write, and present reports related to program or administrative specialty.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the program and/or administrative specialty to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the applicable program and/or administrative specialty.
• Working knowledge of operational and fiscal analysis and techniques.
• Ability to take initiative and independently plan, organize, coordinate, and perform work in various situations where numerous and diverse demands are involved.
• Skill in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.
• Expertise in investigating and analyzing problems with a broad administrative impact and implications. Ability to anticipate problems and address them proactively.
• Demonstrated ability to effectively interpret, organize, and present information and ideas in written or presentation form.
• Ability to train others on new skills and procedures and provide lead work direction.

As related to the major responsibilities for this position:

• Thorough knowledge of policies, procedures, and outside regulations pertaining to Recreation Adventure Activities
• Demonstrated commitment and/or experience promoting and fostering a working (or learning) environment that is supportive of individuals from diverse backgrounds.
• Ability to perform, instruct, assist, and supervise a wide range of outdoor adventure and aquatic activities
• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to Recreation Adventure Activities to develop conclusions and make recommendations
• CPR, First Aid certification

Minimum Qualifications:

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience

involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Preferred Qualifications:

• Experience in working with youth
• Wilderness First Responder, Waterfront Lifeguard
• Specific outdoor skills in one or more areas: surfing, backpacking, kayaking, climbing, skiing, sailing, and rafting
• Bachelor’s degree in a related discipline such as Recreation or Physical Education
• Four years of progressive experience in recreation student programming and outdoor leadership development
• Two years of experience in recreation student programming and outdoor leadership development

Application Procedure: To apply, qualified candidates must electronically submit the following materials by clicking the Apply Now button:

• Letter of Interest
• Resume or Curriculum Vitae
• Contact information for at least three professional references

Application Deadline: The deadline to submit application materials is 11:55 p.m. on Tuesday, November 5, 2024.

Any inquiries about this recruitment can be directed to careers@humboldt.edu or Cal Poly Humboldt’s Human Resources Office at (707) 826-3626.

We acknowledge that Cal Poly Humboldt is located on the unceded lands of the Wiyot people, where they have resided from time immemorial. We encourage all to gain a deeper understanding of their history and thriving culture. As an expression of our gratitude we are genuinely committed to developing trusting, reciprocal, and long lasting partnerships with the Wiyot people as well as all of our neighboring tribes. Cal Poly Humboldt was the first campus in the California State University system to offer a stand-alone major in Native American Studies.

Cal Poly Humboldt is committed to enriching its educational environment and its culture through the diversity of its staff, faculty, and administration. Persons with interest and experience in helping organizations set and achieve goals relative to diversity and inclusion are especially encouraged to apply.

Working in the state of California is a condition of employment for this position. Even if part or all of an employee's assignment can be performed remotely, the employee must maintain a permanent residence in the state of California. The employee must be able to accept on-campus work assignment, as assigned, and come to campus when needed.

CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measure established by each campus. The systemwide policy can be found at CSU Vaccination Policy and any questions you have may be submitted to hr@humboldt.edu.

Cal Poly Humboldt hires only individuals lawfully authorized to work in the United States. This position may be considered a “Campus Security Authority”, pursuant to the Clery Act, and is required to comply with the requirements set forth in CSU Executive Order 1107 a condition of employment.

CAL POLY HUMBOLDT IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS (e.g. H1-B VISAS)

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. Satisfactory completion of a background check (including a criminal records check, employment verification, and education verification) is required for employment. Cal Poly Humboldt will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or if it is discovered that the candidate knowingly withheld or falsified information. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Failure to satisfactorily complete or adverse findings from a background check may affect the employment status of candidates or continued employment of current CSU employees who are being considered for the position.

Cal Poly Humboldt is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Cal Poly Humboldt can be found at www.humboldt.edu.

Cal Poly Humboldt is a Title IX/Affirmative Action/Equal Opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Mandated Reporting: This position may be considered a “mandated reporter” under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

Class Code: 1038
Publication Date: 10/23/2024

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