Williams College invites you to join our vibrant academic and athletic community as the Physical Education, Athletics & Recreation Department Coordinator , serving as the essential partner to the Department Chair/Athletic Director in advancing our mission of athletic excellence and holistic student development.

The Athletic Department Coordinator serves as the central operational hub for the department, providing high-level administrative support to the Department Chair/Athletic Director and ensuring the seamless execution of daily operations. 

This full-time, year round position, reporting to the Department Chair, acts as the primary liaison between the department and internal and external constituents, managing complex scheduling, departmental communications, and student staffing, as well as acting as the chief curator of the department's public narrative, which includes creating engaging digital content, managing the departmental website, and designing internal and external announcements to reflect the College's mission.

Primary Duties and Responsibilities

Chair & Leadership Support

• Manage the Chair’s complex calendar, assist with travel arrangements, and reconcile P-Cards.
• Collect, synthesize, and summarize data for departmental reporting and trend analysis.
• Prepare high-level communications and presentations; proofread, edit, and format official documents.
• Maintain departmental records and track faculty evaluations in coordination with the Dean of Faculty’s Office.
• Coordinate departmental job searches led by the Chair.

Williams College invites you to join our vibrant academic and athletic community as the Physical Education, Athletics & Recreation Department Coordinator , serving as the essential partner to the Department Chair/Athletic Director in advancing our mission of athletic excellence and holistic student development.

The Athletic Department Coordinator serves as the central operational hub for the department, providing high-level administrative support to the Department Chair/Athletic Director and ensuring the seamless execution of daily operations. 

This full-time, year round position, reporting to the Department Chair, acts as the primary liaison between the department and internal and external constituents, managing complex scheduling, departmental communications, and student staffing, as well as acting as the chief curator of the department's public narrative, which includes creating engaging digital content, managing the departmental website, and designing internal and external announcements to reflect the College's mission.

Primary Duties and Responsibilities

Chair & Leadership Support

• Manage the Chair’s complex calendar, assist with travel arrangements, and reconcile P-Cards.
• Collect, synthesize, and summarize data for departmental reporting and trend analysis.
• Prepare high-level communications and presentations; proofread, edit, and format official documents.
• Maintain departmental records and track faculty evaluations in coordination with the Dean of Faculty’s Office.
• Coordinate departmental job searches led by the Chair.

Departmental Operations & Facility Support

• Serve as the diplomatic public face of the department, providing reception and information services.
• Maintain departmental calendars, schedule rooms, and coordinate logistics for meetings and public ceremonies.
• Manage administrative budgets, oversee office and facility supply procurement, and handle incoming/outgoing mail and packages.
• Supervise the student facility monitor program: hire, train, schedule, and evaluate student monitors.
• Manage PE credits for the 2026-2027 academic year and assist in the transition to Workday.

Communication Coordination

• Support the Director of Athletics Communication by creating and posting engaging social media content.
• Design and distribute internal communications, posters, and digital announcements using tools like Canva and PowerPoint.
• Update and curate specific portions of the departmental website to ensure accuracy and clarity for all stakeholders.

Qualifications

Minimum Requirements:

• Education: Associate’s Degree or equivalent
• Experience: 1 to 2 years of relevant administrative or coordinator experience
• Advanced skills in Google Suite and PowerPoint
• Strong written and oral communication skills with an eye for detail
• Proven ability to handle confidential information with discretion
• Experience navigating broad-ranging interactions with the public or community members, particularly under pressure

Preferred Skills:

• Web management experience (WordPress).
• Graphic design skills (Canva).

This position requires fully in-person work on campus in Williamstown, MA. Remote work arrangements will not be available at this time.

Application review will begin on May 13, 20** 26**. Pay range is from $24.00 to $26.00 per hour, commensurate with experience. 

For consideration, a cover letter is required. This will provide an opportunity for you to share interests and experiences that align with the mission and values of the Williams Athletics Department in this role. Please attach your cover letter as a separate document in your application.

This full-time, year-round position is eligible for Williams College’s robust benefits package designed to support you in your work and overall health and wellness. 

Please visit careers.williams.edu to apply.
 

Employment at Williams is contingent on the verification of background information submitted by the applicant, including the completion of a criminal record check, and education when applicable. Decisions regarding appointments, promotions, and conditions of employment comply with applicable federal or state law prohibiting discrimination based on race, color, sex, national origin, religion, age, disability, marital status, sexual orientation, gender identity or expression, ancestry, or military service.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Beyond meeting fully its legal obligations for non-discrimination, Williams College is committed to building a diverse and inclusive community where members from all backgrounds can live, learn and thrive. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process please feel free to contact us via phone at (413) 597-2681 or email at hr@williams.edu.

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