Pilot Club Assistant

EXPIRED

Position Details

Position Information

Job Title

Pilot Club Assistant

Department

Development Office Administration

Terms and Hours

Up to 20 hrs/wk

Job Category

View Full Description

Position Details

Position Information

Job Title

Pilot Club Assistant

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Department

Development Office Administration

Terms and Hours

Up to 20 hrs/wk

Job Category

Student Employment

Hourly Wage

Portland Metro Minimum Wage ($15.45)

Job Summary

The Pilot Club Assistants are responsible for providing hospitality for University Athletics donors at Pilot Club events and assist with the distribution of other Pilot Club member benefits. 

Core Duties

Assist with event management activities, including: Assist with Pilot Club hospitality and UP Athletics fundraising events. Attend majority of Men’s & Women’s Soccer and Men’s Basketball home games. Assist with supervising the Pilot Club guest services team and Pilot Club parking.Assist with administrative activities: Assist with the distribution of Pilot Club benefits. Assist the Assistant Athletic Director of Annual Giving with the coordination of the annual fund initiatives. Assist with logistics related to identifying, cultivating, and soliciting annual gifts from alumni, fans, and friends of UP Athletics. Other tasks as relevant to the duties of the position or as assigned by the supervisor or supervisor’s designee.

Minimum Qualifications

Required: one year of relevant experience in fundraising, sales, marketing, or a related area.  Preferred: prior experience in NCAA Division I athletics. Or a combination of equivalent education and/or experience.  Strong attention to detail and accuracy.  Ability to learn and apply applicable University and other policies using problem-solving skills.  Ability to consistently handle and follow through with multiple projects and assignments and meet deadlines.  Strong orientation towards taking ownership of projects and assignments and being proactive with projects, assignments, and process improvements.  Strong orientation towards continued learning and applying learning in the work setting.  Ability to work independently but also to constructively receive supervisory direction and work collaboratively in a team setting.  Ability to exercise excellent judgment.  Excellent verbal and written communication skills.  Strong, effective interpersonal, and customer service skills.  Strong computer skills, including Microsoft Office suite (Outlook, Word, Excel, PowerPoint).  Ability to quickly learn and use new technologies and applications in depth at level of proficiency required of duties of the position.  Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes.  Demonstrated competence with different/diverse groups and ability to be an effective partner with diverse students, faculty, staff, and other necessary constituencies.

Preferred Qualifications

Familiarity with CRM platforms such as Salesforce Experience with Microsoft Excel Experience with Adobe software

Physical Requirements

Frequently: sit, perform desk-based computer tasks; use fine manipulation and grasp; use a telephone; write by hand; sort and file paperwork. Frequently: stand and walk; twist; lift, carry, push, and pull objects that weigh up to 50 pounds, with or without assistance. Frequently: ability to attend events and activities on or off campus (usually on campus). Frequently: ability to interact and communicate with members of the University and others as necessary.

Posting Detail Information

Posting Number

SE184-2023

Number of Vacancies

1

Estimated Start Date

09/27/2023

Open Date

09/21/2023

Close Date

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

Required Documents 1. Resume 2. Cover Letter Optional Documents

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