Senior Advancement Assistant, Athletics

Requisition Number:

59819

Location:

Boulder, Colorado

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Requisition Number:

59819

Location:

Boulder, Colorado

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City

Boulder

State

Colorado

Employment Type:

University Staff

Schedule:

Full-Time

Posting Close Date:

20-Oct-2024

Date Posted:

10-Oct-2024

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Job Summary

Advancement at CU Boulder encourages applications for a Senior Advancement Assistant! The role operates as a key support member of the Buff Club team and uses autonomy, independence and subject matter expertise to provide administrative support for a high-performing and collaborative external relations team.

This position will work under minimal direction on a broad array of administrative duties that are variable and sophisticated in nature and is tasked with exercising a high level of discretion and confidentiality, especially as it relates to assigned responsibilities with donors, faculty, staff and other constituents. This role applies skills and knowledge in multiple administrative functions, but many responsibilities reflect a distinct Advancement and constituent engagement component.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.

Who We Are

CU Boulder Advancement is committed to a culture of joy, motivated by collaboration, passionate about excellence and driven by impact. These four values define the culture and drive engagement and fundraising success. The division consciously allocates time and resources to diversity, equity, and inclusion. These efforts contribute directly to the division’s core values and to advancing CU Boulder’s mission through impactful fundraising and engagement results. As a team and as individuals, the Advancement Division commits to learning about and challenging systems, policies, and practices that enable oppressive ideologies to recur in the CU Boulder community. Embracing the responsibility to lead and model helps promote the desired culture while supporting internal and external constituents. Accountability for the division's dedication to these values is established through specific individual and team goals that evaluate progress and growth.

What Your Key Responsibilities Will Be

Administrative Support

• Provide administrative support to Buff Club staff and donors via monitoring of main Buff Club phone line and email, forwarding leads to Major Gift team when applicable.
• Assist in the processing of donor checks and gifts.
• Maintain office equipment and ordering of office supplies.
• Proactively engage with the division’s Administrative Team (A-Team) and attend scheduled meetings.

Events & Engagement

• Coordinate and complete 4+ event series throughout the year, including Buff Club Night at Olympic Sports, Flatiron Friday events during football season, and all events for Annual Fund donor base.
• Complete save the date and invitation design, collect RSVP’s, complete venue identification, catering, on-site event staffing, and post event expenses.
• Under direction of the Director, serve as a team representative on committees within Athletics, the Advancement division, and campus initiatives.
• Ownership and execution of Advancement engagement tracking and data, and liaison to the Advancement SEAL Team.

Acknowledgment & Stewardship

• Ownership and execution of the Buff Club acknowledgment program. This includes a weekly generation and interpretation of gift fund reports, and execution of mailed collateral.
• Collaboration with Major Gift team on personalization of process to specific donors; work directly with Athletic Director’s Office on leadership level gifts.
• Ideation and implementation of all Annual Fund acknowledgment and stewardship plans, including premium seating, gift mall, and membership level gifts.
• Ownership of Buff Club scholarship donor program, inclusive of match process and execution of stewardship.

Other Duties as Assigned

• Serve as a resource for newer development assistants in the unit and across the division.
• Responsible for special projects as requested by management, and performs other administrative duties as needed.

What You Should Know

• This position will occasionally be required to work evenings/weekends, in particular, attendance is required for home football games.
• This position is working in-person.

What We Can Offer

The salary range for this position is $62,000-$67,500. Relocation assistance may be available within Advancement guidelines.

Additional Athletics benefits include:

• Athletic Event Tickets: Per Athletic Department Policy and NCAA regulations
• ; and Nike Elite Employee Benefit: Per Nike Elite Policy.

Benefits

The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.

Be Statements

Be active. Be dynamic. Be Boulder.

What We Require

• Bachelor’s degree or equivalent experience or equivalent combination of education and experience may substitute.
• 3+ years of professional, job-related experience.
  

What You Will Need

• Strong verbal and written communication skills.
• Strong attention to detail and accuracy in performing tasks.
• Sense of curiosity and the desire to find solutions to sophisticated problems.
• Strong customer service skills.
• Ability to navigate and manage various databases.
• Ability to manage multiple tasks simultaneously and adapt to changing priorities; ability to appropriately manage time and meet set timelines.
• Ability to embrace the shared values of the Office of Advancement.
• Ability to exercise a high degree of tact, discretion, and collaboration in working with a diverse range of donors including employees, students, volunteers, alumni, donors, and campus colleagues.
• Ability to operate independently; has a self-learner/self-starter approach.
• Understanding of data compliance and integrity.

What We Would Like You to Have

• Intercollegiate or Athletics experience preferred.
• Experience in or understanding of a non-profit or higher education environment.
• Experience in customer service and/or a role driven by operations.
• Experience working events.
• Software Used: Microsoft Office products, donor tracking software (Salesforce), Zoom, Teams, LinkedIn, DocuSign, m-Fin, Marketplace, Concur, Paciolan.

Special Instructions

To apply, please submit the following materials:

1. A current resume.
2. A cover letter that specifically tells us how your background and experience align with the requirements, qualifications, and responsibilities of the position.

We may request references at a later time.

Please apply by October20, 2024 for consideration.

Note: Application materials will not be accepted via email. For consideration, please apply through CU Boulder Jobs.

In compliance with the Colorado Job Application Fairness Act, in any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

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