Senior Associate Athletic Director, Chief Financial Officer/Sr Financial Analyst

EXPIRED

Pay Grade: 32E

Context of Job:

The Senior Associate Athletic Director, Chief Financial Officer/Sr Financial Analyst at the University of Delaware is a valued member within the University and Department of Athletics, Community & Campus Recreation (DACCR), upholding and embracing the departmental mission of Achieving Excellence Together.Under the direction of the Deputy Athletic Director, Chief Operating Officer (COO), the Senior Associate Athletic Director, Chief Financial Officer/Sr Financial Analyst is responsible for contributing to the overall financial strategies of the department and the daily financial management and accounting of the DACCR business office, including analyzing, forecasting, and reporting financial results for the Department. The incumbent is responsible for the tracking and monitoring of all basic and self-funded budgets under DACCR which includes approximately $35 million in revenue and expenses contained in four main areas of Intercollegiate Athletics, Recreation Services, Ice and Pool, and Bob Carpenter Center (all outside rentals). This position is also responsible for tracking and monitoring of the scholarship budget which is approx. 15 million and all restricted budgets including reserves, gift, endowment, agency, and capital budgets. The Sr Financial Analyst is also responsible for oversight of the Departments financial policies and procedures. The incumbent serves as the primary liaison to the University Office of Procurement, Budget Office, Controllers Office, and Treasurer. The incumbent partners with the Deputy Athletic Director, Chief Operating Officer on collaborating and working with the Office of General Counsel and Risk Management.

Major Responsibilities:

Pay Grade: 32E

Context of Job:

The Senior Associate Athletic Director, Chief Financial Officer/Sr Financial Analyst at the University of Delaware is a valued member within the University and Department of Athletics, Community & Campus Recreation (DACCR), upholding and embracing the departmental mission of Achieving Excellence Together.Under the direction of the Deputy Athletic Director, Chief Operating Officer (COO), the Senior Associate Athletic Director, Chief Financial Officer/Sr Financial Analyst is responsible for contributing to the overall financial strategies of the department and the daily financial management and accounting of the DACCR business office, including analyzing, forecasting, and reporting financial results for the Department. The incumbent is responsible for the tracking and monitoring of all basic and self-funded budgets under DACCR which includes approximately $35 million in revenue and expenses contained in four main areas of Intercollegiate Athletics, Recreation Services, Ice and Pool, and Bob Carpenter Center (all outside rentals). This position is also responsible for tracking and monitoring of the scholarship budget which is approx. 15 million and all restricted budgets including reserves, gift, endowment, agency, and capital budgets. The Sr Financial Analyst is also responsible for oversight of the Departments financial policies and procedures. The incumbent serves as the primary liaison to the University Office of Procurement, Budget Office, Controllers Office, and Treasurer. The incumbent partners with the Deputy Athletic Director, Chief Operating Officer on collaborating and working with the Office of General Counsel and Risk Management.

Major Responsibilities:

Budget and Administration

• Oversee the day-to-day financial and administrative management of the 34 + million-dollar DACCR budget including the financials related to Intercollegiate Athletics, Bob Carpenter Center outside events, Recreation Services and The Fred Rust and Gold Ice Arena and Outdoor Pool.
• In partnership with the Deputy Athletic Director, COO, develop and manage the departments financial strategic plan and multi-year budget forecasts as they apply to strategic initiatives and capital projects.
• In partnership with the Deputy Athletic Director, COO lead the annual financial planning process, including preparation of annual budgets and ensuring alignment with long-term strategic goals and oversee management of the $34+ million budget including operating budgets and salaries as well as the $14+million scholarship budget.
• In partnership with Deputy Athletic Director, COO and other DACCR leaders, review, negotiate, and execute strategic department wide vendor contracts.
• Maintain effective working relationships with vendors. Complete high level university reporting requests.
• Oversight of reserve and capital accounts.
• Department liaison for implementation of University wide contracts.
• Department liaison for Anthony Travel and serve as the main contact for the on-sight representative.
• Establish, evaluate and adjust the Department implementation and integration processes of Teamworks+.
• Partner with Talent Management on department full-time payroll strategy. Set, manage, reconcile, and forecast the payroll budget throughout the fiscal year.
• Approve allocations and expenditures, prepare and interpret financial reports and accounting documents as required.
• Perform customized financial analyses, including complex budget projections, analyses of actual activity, and cost feasibility studies to facilitate decision-making and planning.
• Prepare materials to summarize and justify program budget requests, including data gathering/reporting and trend analyses in connection with budgetary formulation and administration.
• Prepare and present business cases and budget proposals for specific projects or ongoing operational needs.
• Develop and evaluate operating procedures that foster cost-effective administrative operations for the office.
• Establish, evaluate and adjust DACCR fiscal policies and procedures.
• Establish priorities for major purchases. Process journal vouchers and budget revisions ensuring proper revenue and expense recognition, in accordance with GAAP.
• Act on behalf of the Deputy Athletic Director, Internal Operations, COO in their absence; represent the Deputy Athletic Director, COO at meetings, on committees, and in various other contexts both within and outside of the Division, as directed.
• Manage fiscal affairs with primary signatory authority on all DACCR financial documents and serve as the backup for the Deputy Athletic Director, Internal Operations, COO as primary signature authority as needed.
• Maintain and provide upkeep on DACCR 600+ purpose codes and as well as ensure consistency of account code usage. Oversight of coaches and administrative staff related to monthly expense reports.
• Prepare, review and analyze monthly reporting needs Complete and submit year-end financial reporting; annual EADA report; NCAA financial report; NCAA annual distribution reports; annual UBIT reports; as well as other reports as required for budget presentations and board meetings, etc.
• Responsible for completion of internal and external audits, tax reports and schedules.
• Implement audit suggestions, review procedures and recommend improvements.
• Perform monthly and quarterly reconciliations of revenue, compensation.
• This includes but is not limited to asset account, ticket sales, parking sales, and NCAA Sponsored Activities account reconciliations. Review and approve all Football, Mens Basketball and Womens Basketball game contracts.
• Facilitate, review and approve all DACCR technology contracts and purchases. Manage contracts for services and commodities above $25,000, oversight of major department contracts in partnership with the Deputy AD, COO, and complete request for proposals as appropriate.
• Remain current and comply with all applicable University, CAA and NCAA rules and regulations.
• Develop, plan and organize programs for maintaining and purchasing athletic equipment for all university sport teams in partnership with the equipment room team.
• Supervise, mentor and lead in the development of the Assistant Athletic Director and Business Manager Leadership of OKR goal setting for the Business Office.
• In collaboration with Talent Management, manage DACCR miscellaneous wage payroll.
• Initiate or approve S-Contracts, as appropriate. Oversight of all aspects of DACCR Purchasing Card, UD Exchange, and Contracts + programs.
• Business office liaison on cash handling procedures and audit process for DACCR.
• Business office liaison for PCI compliance process, documentation, and attestation for DACCR Business office liaison for DACCR auditing process.
• Serve as a backup for the Assistant AD and Business Manager as needed acting as a secondary signature authority, and Cost Object Approver.
• Perform miscellaneous job-related duties as assigned.

Sport Administration

• Responsible for the oversight of 1 varsity program. Provide daily directions to coaches in addition to interacting with assistant coaches and student-athletes and the administration of assigned sport program(s) while regularly evaluating needs and resources of assigned coaches and sport programs.
• Work with head coach(es) for assigned sport(s) on program strategy and metrics of success, including supervision and evaluation of coaches, identification of professional development opportunities, monitoring budget and NCAA compliance, and working with the head coach(es) to create and manage an environment conducive to both academic and competitive success, and a positive student-athlete experience.
• Partner with Head Coach(es) to review, build strategy around, and approve: Competition and practice schedules, team travel, roster management and scholarship budget, operational budget decisions, and student-athlete experience factors. Lead coaching searches and onboarding of new hires for designated sport(s).
• Collaborates with Team Operations staff on team travel, training schedules, and other logistics planning.
• Attend home events regularly, travel to regular season away competitions on occasion, and travel to all post-season competition/championships.

Qualifications:

• Bachelors degree and six years of experience directly related to job duties and responsibilities, or an equivalent combination of education and experience.
• Experience in a Division I intercollegiate athletic business office required. Experience with PeopleSoft preferred. Analytical as well as computing skills to include Microsoft Word, Excel, Power Point, Outlook (word processing, database, spreadsheet, presentation software), knowledge of computerized information systems used in financial and/or accounting applications.
• Ability to evaluate procurement bids in accordance with established criteria.
• Ability to prepare formal procurement solicitations in compliance with University business policies.
• Ability to perform complex tasks and to prioritize multiple projects; to assess contract compliance and product/service quality and time management skills Effective interpersonal and oral and written communication and negotiating skills, in order to interact with vendors, coaches, students, administrative staff at all levels.
• Familiarity with University systems, policies, and procedures including knowledge of University and/or public auditing policies, standards and procedures preferred.
• Ability to analyze budgetary expenditures for compliance with budget policies and procedures and financial data to prepare financial reports, statements or projections.
• Proven track record of supervising and developing staff.
• Ability to work independently and effectively in a fast-paced environment.
• Ability to adjust to a changing environment.
• Ability to set priorities, handle multiple tasks, and meet deadlines.
• Ability to interact effectively with a wide range of constituents. Ability to work well with co-workers in a team-oriented environment.
• Ability to maintain confidentiality.
• Demonstrated understanding and consideration of the differing needs and concerns of individuals with varying identities, cultures, and backgrounds.
• Committed to fostering a workplace culture of belonging, where diversity is celebrated, and equity is a core value.