Senior Associate Athletic Director for Business Operations

Posting Details

Posting Details

Requisition Number

A844P

Job Position Title

Senior Associate Athletic Director for Business Operations

Department

Athletics

Immediate Supervisor Title

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Posting Details

Posting Details

Requisition Number

A844P

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Job Position Title

Senior Associate Athletic Director for Business Operations

Department

Athletics

Immediate Supervisor Title

Director of Athletics

FLSA

Exempt

Grade

None

Union

None

Status

Full-time

Total Number of Authorized Work Hours per Week

36.25

Total Number of Authorized Work Weeks per Year

52

Advertised Rate of Pay

Discussed During Interview

Position Summary

The Senior Associate Athletic Director is a leadership position within the university’s athletic department. The incumbent is responsible for providing strategic oversight of financial operations, budgetary planning, and fiscal management to support the athletics program’s mission and goals.

This is an in-person, on-campus; non-remote position.

A complete list of job duties is available at http://jobs.monmouth.edu.

Special Instructions to Applicants:

Required Skills or Software

Intermediate knowledge of MS Excel 2016, Must have an understanding of the University's concern for academics as well as athletic excellence, Intermediate knowledge of MS Word 2016, Must be able to treat confidential and sensitive information appropriately

Required Years of Experience

5

Required Degree, Licenses or Certifications

Bachelor's degree

Other Requirements

Bachelor’s degree

Five (5) years experience in business, finance, accounting, budget administration, or related field

Knowledge of financial operations, budget projections, forecasting processes to ensure strong budget planning and ability to negotiate hotel and travel contracts

Excellent communication, interpersonal, and relationship-building skills

Ability to understand the needs of students, colleagues, and communities from diverse backgrounds, identities and intersections

Knowledge of

NCAA

compliance rules as they relate to financial transactions

Ability to work occasional nights, weekends, holidays and attend athletic events as needed

Preferred Qualifications

Higher education administrative experience.

Experience as a student-athlete, coach, athletic administrator, or business professional.

Masters degree in Business, Accounting, Physical Education, Education, or related field.

Posting Date

11/20/2024

Closing Date

Tools and Equipment

Tools and Equipment

| Tools and Equipment | | | List any additional tools not listed above | |

Job Duties

Job Duties

| Duty |
Administer all requisitions and expense vouchers for the entire athletics department, including all coaches, staff and administrators. | | Regular or Occasional | Regular |

| Duty |
Manage recruitment trips and official visits and reconciliation of all pertinent expense forms. | | Regular or Occasional | Regular |

| Duty |
Manage the financial aspects of all summer camps and clinics. | | Regular or Occasional | Regular |

| Duty |
Meeting with teams regarding business and communications practices. | | Regular or Occasional | Regular |

| Duty |
Monitor summer school decisions and follow through with Financial Aid. | | Regular or Occasional | Regular |

| Duty |
Oversee the administration, reconciliation of all purchase cards and credit cards issued to coaches, staff and administrators within Athletics. | | Regular or Occasional | Regular |

| Duty |
Preparation and organization of required NCAA and Coastal Athletic Association and NEC Forms and Reports. | | Regular or Occasional | Regular |

| Duty |
Responsible for adhering to policies and procedures governing the Department of Athletics and the University and any applicable rules and regulations associated with the National Collegiate Athletic Association (NCAA), the Coastal Athletic Association and NEC or any other conference or organization with which the University is or becomes associated with which affects University Athletics. | | Regular or Occasional | Regular |

| Duty |
Reconcile all all vouchers and expenses related to transportation and team travel. | | Regular or Occasional | Regular |

| Duty |
Supervision of Sports as directed by the Athletics Director | | Regular or Occasional | Regular |

| Duty |
Assist with invoicing corporate sponsors, external constituents for payment and processing. | | Regular or Occasional | Regular |

| Duty |
Develop and implement financial policies, procedures, and controls to ensure the integrity and transparency of financial operations within the athletic department and collaboration with financial divisions within the University. | | Regular or Occasional | Regular |

| Duty |
Oversee the preparation, monitoring, and management of annual operating budgets, revenue forecasts, and expenditure projections for all athletic programs and departments. | | Regular or Occasional | Regular |

| Duty |
Monitor financial performance, analyze variances, and provide recommendations for optimizing resource allocation and maximizing revenue generation opportunities. | | Regular or Occasional | Regular |

| Duty |
Manage athletic contracts, competitive procurement, captial project planning, and inventory systems. | | Regular or Occasional | Regular |

| Duty |
Other duties as assigned. | | Regular or Occasional | Occasional |

Supplemental Questions

Required fields are indicated with an asterisk (*).

1. * Do you have a Bachelor's Degree?

   • Yes
   • No

2. * Do you have five (5) years experience in business, finance, accounting, budget administration, or related field

   • Yes
   • No

3. * Do you have knowledge of financial operations, budget projections, forecasting processes to ensure strong budget planning and ability to negotiate hotel and travel contracts?

   • Yes
   • No

4. * Do you have excellent communication, interpersonal, and relationship-building skills?

   • Yes
   • No

5. * Do you have the ability to understand the needs of students, colleagues, and communities from diverse backgrounds, identities and intersections?

   • Yes
   • No

6. * Do you have knowledge of NCAA compliance rules as they relate to financial transactions?

   • Yes
   • No

7. * Do you have the ability to work occasional nights, weekends, holidays and attend athletic events as needed?

   • Yes
   • No

8. (Open Ended Question)

Documents Needed to Apply

Required Documents 1. Resume or Curriculum Vitae 2. Cover Letter

Optional Documents 1. Employee Referral Form (HR Use Only) 2. Professional References

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